Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary. Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate. Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee. Collects court costs and fees; balances the cash drawer daily and prepares related reports on a daily and weekly basis.

• Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.
   

• Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.
   

• Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.
   

• Opens and assigns criminal cases to various courts and delivers to the courts for further processing.
   

• Performs passport services for US Citizens.

High School Diploma or GED required for this position. Completion of some college level course work preferred.
Minimum one year experience required; or an equivalent combination of education and related experience. This position will work in the Civil/Probate section of the courts section of the County Clerk's office.