* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, October 5, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approval of the 2005 Denton County Resolution for Participation in the State Indigent Defense Grant Program, and any appropriate action. (Briefing 9-28-04)

TREASURER

* C) Approval of Payroll.

6. PURCHASING

* A) Approval of award of bid #06-04-1625 for Office Furniture, to Texas Furniture Source, Inc., and any appropriate action. (Briefing 9-28-04)

* B) Approval of exemption from the bidding process for the Sole Source purchase of Vaccines from Aventis Pasteur in compliance with Section 262.024(a)(7)(A) of the Local Government Code, and any appropriate action. (Briefing 9-28-04)

* C) Approval of award of bid for Janitorial Paper Products, Bid #07-04-1628, Item 1, 2, 3, 5, & 8 to Pollock Paper, Item 4 to Unisource, Items 6 & 7 to Interboro Packaging, and any appropriate action. (Briefing 9-28-04)

* D) Approval of exemption from bidding process for a Sole Source purchase of radios from Motorola Communications and Electronics, Inc. in compliance with Section 262.024 (a)(7)(A) and (D) of the Local Government Code, and any appropriate action. (Briefing 9-28-04)

* E) Approval of utilizing the State of Texas Travel Management Program with National Travel Systems as the County’s provider for travel services, and any appropriate action. (Briefing 9-28-04)

* F) Approval of award for Microfilming Supplies, Bid #03-04-1603, to Anacomp, Inc. for Section 1, Affiliated Computer Services-Image Solutions for Section 3 and Horizon Micrographics, Inc. for Section 2 and 4, and any appropriate action. (Briefing 9-28-04)

G) Approval of award of bid for Emulsified Asphalt, Bid #07-04-1630, to Koch Materials Company, Inc., and any appropriate action. (Briefing 9-28-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

B) Approval of Budget Amendment Request #100020 for Contract Labor for License & Weights in the amount of $7,126, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve the results of the Employee Insurance Survey Report, and any appropriate action.

* C) Approve the adoption of a Communication in the Workplace Policy, and any appropriate action. (Briefing 9-28-04)

D) Approve a 2005 adjustment to the Annual Election Limit for Dependent Care Spending Accounts for Highly Compensated Employees, and any appropriate action.

9. HEALTH

* A) Approval of a contract with Texas Department of State Health Services (DSHS) formerly TDH for OPHP-Bioterrrorism Preparedness, and any appropriate action. (Briefing 9-28-04)

* B) Approval of an application to the Department of State Health Services (formerly TDH) to renew our Immunization Contract for CY2005, and any appropriate action. (Briefing 9-28-04)

10. PUBLIC WORKS

* A) Approve the Final Plat of Paloma Creek, Phase 3, Precinct #1, and any appropriate action. Planning

* B) Approve the Final Plat of Crescent Addition, Phase C, Precinct #4, and any appropriate action. Planning

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

* A) Approve items to be purchased and refinished for the Courthouse-on-the-Square utilizing 2004 Tax Note Funding line item (74-7603-9010-refurbish flooring), and appropriate action. Facilities (Briefing 9-28-04)

B) Approve request from Communities in Schools of North Texas to be included on the list of organizations that may receive donation form Jurors’ pay, and any appropriate actions. District Clerk (Briefing 9-28-04)

C) Approval of sub-recipient award offer from TEEX, US Department of Homeland Security and the Office of Domestic Preparedness entitled Urban Area Security Initiative II 48121 for the purpose of improving Denton County’s ability to respond to potential terrorist’s use of weapons of mass destruction in the amount of $1,172,672.00, and any appropriate action. Fire Marshal/Emergency Management (Briefing 9-28-04)

D) Approve A/C replacement and modifications to the duct work for the Tax Office utilizing funding $6,907 for the 2003 Tax Notes line item 74-7603-9010 to CHOS Refurbish flooring line item, and any appropriate action. Facilities

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

B) Approval of the Contract for Architectural Services between Denton County, Texas and PGAL (Pierce, Goodwin, Alexander, and Linville) for the design of the Precinct 4 Government Center, and any appropriate action. (Briefing 9-28-04)

C) Approval of the Contract for Architectural Services between Denton County, Texas and PGAL (Pierce, Goodwin, Alexander, and Linville) for the design of the Teasley Lane Storage Facility, and any appropriate action. (Briefing 9-28-04)

D) Approval of the Contract for Architectural Services between Denton County, Texas and PGAL (Pierce, Goodwin, Alexander, and Linville) for the design of the Fire Marshal’s Building, and any appropriate action. (Briefing 9-28-04)

E) Approval of the Interlocal Cooperation Agreement for Property Tax Collection between (1) the City of Aubrey and Denton County, Texas; (2) the City of Lakewood Village and Denton County, Texas; and (3) the City of Corinth and Denton County, Texas, and any appropriate action. (Briefing 9-28-04)

* F) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the Frisco Public Library, and any appropriate action. (Briefing 9-28-04)

G) Approval of the Tarrant-Parker-Denton County Medical Examiner’s District Agreement for the 2004-2005 Fiscal Year, and any appropriate action. (Briefing 9-28-04)

* H) Approval of the Agreement between Denton County Guardianship Services, Inc., and Denton County, Texas for the Guardianship Program, and any appropriate action. (Briefing 9-28-04)

* I) Approval of the Contract for Services – Local Government between Denton County, Texas and the State and Local Records Management Division of the Texas State Library and Archives Commission, and any appropriate action. (Briefing 9-28-04)

* J) Approval of the Order/Interest Form between Denton County, Texas and North Central Texas Council of Governments for the 2005 Digital Aerial Photography Project for a commitment of $28,265.00, and any appropriate action. (Briefing 9-28-04)

K) Approval of the Transportation Consultant Professional Service Contract between Denton County, Texas and Innovative Transportation Solutions, Inc. (ITS) for the 2004-2005 Fiscal year, and any appropriate action. (Briefing 9-28-04)

L) Approval of the Agreement for Alternative Dispute Resolution Services between Denton County, Texas and Denton County Alternative Dispute Resolution Program (DCAP), and any appropriate action. (Formal 9-28-04)

M) Approval of the Settlement Offer, and authorization for the County Judge to endorse check and execute the Release of Claim arising from the water damage to the Sandy Jacobs Government Center on February 26, 2003, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation; Texas Government Code, Section 551.071 (1)(A); Denton County v. Tarrant County, pending in the Supreme Court of Texas.

D) Consultation with Attorney, Potential Litigation pursuant to Section 551.071(1)(A), Government Code; Discuss potential claim regarding fixtures at Pretrial Detention Center.

E) Consultation with Attorney, Deliberation Regarding Security Devices pursuant to Section 551.076, Government Code; Discuss security at the Pretrial Detention Center.

F) Consultation with Attorney: Texas Government Code, Section 551.071 (1)(B); Settlement Offer and Release of all claims arising from the water damage to the Sandy Jacobs Government Center on February 26, 2003.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT