* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, August 24, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.  Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approval of the Denton County Jail Commissary Audit Report for the Year ended December 31, 2003, and any appropriate action. (Briefing 8-17-04)

TREASURER

* C) Approval of payroll.

6. PURCHASING

A) Approval of award of Delinquent Tax Attorney, RFP #05-04-1622, to McCreary, Veselka, Bragg & Allen, P.C., and any appropriate action. (Briefing 8-17-04)

* B) Approval of renewal of bid for Vehicle Parts, Bid #07-03-1573, to Napa Auto Parts for Sections 1, 3, 4, 5, 6, and 7 and O’Reilly Auto Parts for Section 2, and any appropriate action. (Briefing 8-17-04)

* C) Approval to declare miscellaneous vehicles, computer/printer equipment, furniture and office equipment as surplus, to place items in On-line Auction, Sale #07-04-1629 to be held in September 2004, advertise, and any appropriate action. (Briefing 8-17-04)

* D) Approval of use of excess 2004 Tax Note funds for the purchase of a Commercial Grade Carpet Extractor for the Pre-Trial Center for $2,150.00, and any appropriate action. (Briefing 8-17-04)
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* E) Approval of specifications and authority to advertise for Janitorial Paper Products, Bid #07-04-1628, and any appropriate action. (Briefing 8-17-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

* B) Approval of Budget Amendment Request #101950 for Contract Labor for County Planning in the amount of $5,792, and any appropriate action. (Briefing 8-17-04)

* C) Approval of Budget Amendment Request #101960 for Contract Labor for County Planning in the amount of $1,287, and any appropriate action. (Briefing 8-17-04)

* D) Approval of Budget Amendment Request #101970 for Contract Labor for Road & Bridge, Precinct #3 in the amount of $9,996, and any appropriate action. (Briefing 8-17-04)

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve the amendment of Denton County’s 457 Plan for Deferred Compensation to allow plan participants to take loans from their accounts, and any appropriate action. (Briefing 8-17-04)

C) Approval of revision to the Salary Administration Guidelines to allow all of the Elected Officials and Department Heads to utilize employee attritions to hire new employees early and any appropriate action.
(Briefing 8-10-04; Formal 8-17-04)

D) Approve a correction of the effective date of the Director of Administration’s salary adjustment to August 24, 2004, and any appropriate action.

9. HEALTH

* A) Approval of a contract attachment to our Texas Department of Health contract for Office of Public Health Practice funding, and any appropriate action. (Briefing 8-17-04)

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes related to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approval of any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2

E) Approval of the budget allocation of Road and Bridge, Pct # 2 and Road and Bridge, Pct # 3 for FY2005 and the ability to use Road and Bridge Personnel and in-house operations and any appropriate action. Commissioner, Precinct #2

F) Address the differences between the budget in Commissioner, Precinct # 2 and amount required to fulfill the legal responsibilities and the way it affects the 2004/2005 Budget and any appropriate action. Commissioner, Precinct # 2

G) Approve the Final Plat of Braewood Bay, Precinct #1, and any appropriate action. Planning Department

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of Urban Counties TechShare Project Addendum-CIJS Phase III and Resolution, and any appropriate action. Information Services (Briefing 8-17-04)

B) Approve the Agreement between the City of Denton and Denton County, Texas Providing for Payment and Use of Hotel Tax Funds for the Courthouse-on-the-Square Museum and the Bayless-Selby House Museum, and any appropriate action. CHOS Museum

C) Approve the reappointment of Jack Miller to the DENCO 9-1-1 Board, and any appropriate action. Commissioner, Precinct #4

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approve Tobacco Grant Acceptance Agreement and Compliance Standards regarding the one-time Grant from Texas State University – San Marcos and Denton County for Synar Survey Services by the Denton County Sheriff’s Office, and any appropriate action. (Briefing 8-17-04)

* C) Approve Addendum #2 to Food Service Contract with Mid-America Services, Inc. for food services to the Denton County Jail and the Denton County Juvenile Detention Facility, and any appropriate action. (Briefing 8-17-04)

* D) Approval of the Agreement to Provide Medical Services between The University of Texas Medical Branch at Galveston and the County of Denton, and any appropriate action. (Briefing 8-17-04)

* E) Approval of the 2004-2005 Magistrate Agreement between Denton County, Texas and Judge Robin Ramsay, and any appropriate action. (Briefing 8-17-04)

* F) Approval of Change Order #1 to the Contract Agreement between Denton County, Texas, and Sunmount Corporation, Bid #01-04-1593 in the amount of $18,832.21, for a total contract amount of $304,728.21, for the Intersection Improvements for US Hwy. 380 at Jackson, Nail and Eagan in Denton County, Texas, and any appropriate action. (Briefing 8-17-04)

* G) Approval of the Interlocal Cooperation Agreement for Property Tax Collection between (1) the City of Lewisville and Denton County, Texas; (2) the City of Sanger and Denton County, Texas; (3) Clear Creek Watershed Authority and Denton County, Texas; (4) Denton County Fresh Water Supply District, No. 6 A and Denton County, Texas; (5) Denton County Fresh Water Supply District No. 6 Addendum; (6)Denton County Fresh Water Supply District No. 8-B and Denton County, Texas; (7) Denton County Fresh Water Supply District, No. 9 and Denton County, Texas; (8) Denton County Fresh Water Supply District No. 9 Addendum; (9) Denton County Fresh Water Supply District No.10 and Denton County, Texas; and (10) Denton County Fresh Water Supply, No. 10 Addendum, and any appropriate action. (Briefing 8-17-04)

* H) Approval of correction of employee’s dependant care spending account election, and any appropriate action. (Briefing 8-17-04)

I) Approval of the Interlocal Cooperation between Denton County, Texas and the Denton Central Appraisal District for collection of penalties on late renditions of personal property, and any appropriate action. (Formal 8-17-04)

J) Approval of the Service Work Order with Now Solutions, LLC’s Professional Services and Denton County, Texas to provide emPath Technical consulting for deploying the Employee Self Service module, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT