* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, August 17, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

TIMED AGENDA ITEMS

4. A) 9:30 A.M.
4. B) 9:40 A.M.
4.C) 11:00 A.M.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

9:30 am A) Approval of the County Clerk’s Records Archive fund, fee and plan, and any appropriate action. County Clerk

9:40 am B) Approval of the County Clerk’s Records Management fund, fee and plan, and any appropriate action. County Clerk

11:00 am C) Approve the abandoning, vacating, moving or altering the right-of-way known as Doe Creek Road, Precinct #1, and any appropriate action.

5. AUDITOR/TREASURER

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approval of the Denton County Investment Report for the Quarter ended June 30, 2004, and any appropriate action. (Briefing 8-10-04)

6. PURCHASING

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

B) Approval of any action related to the 2004-2005 Denton County Budget.

* C) Approval of Budget Amendment Request #101750 for Court Appointed Attorneys including the transfer of funds from Non-Departmental Unappropriated Contingency-Workers Comp Contingency for 211th District Court in the amount of $45,000, and any appropriate action. (Briefing 8-10-04)

* D) Approval of Budget Amendment Request #101760 for Statements of Fact including the transfer of $1,000 from Non-Departmental Unappropriated Contingency-Workers Comp Contingency to 211th District Court for a total amendment of $5,015, and any appropriate action. (Briefing 8-10-04)

* E) Approval of Budget Amendment Request #101790 for Computers for District Clerk in the amount of $1,627, and any appropriate action. (Briefing 8-10-04)

* F) Approval of Budget Amendment Request #101820 for Court Appointed Attorneys and Court Appointed Attorney-Family including the transfer of funds from Non-Departmental Unappropriated Contingency-Workers Comp Contingency for 16th District Court in the amount of $69,275, and any appropriate action. (Briefing 8-10-04)

* G) Approval of Budget Amendment Request #101830 for Substitute Court Reporter and Statements of Fact for 16th District Court in the amount of $12,500, and any appropriate action.

* H) Approval of Budget Amendment Request #101840 for Court Appointed Attorneys for 362nd District Court in the amount of $57,067, and any appropriate action. (Briefing 8-17-04)

* I) Approval of Budget Amendment Request #101870 for Evidence Expense for Criminal District Attorney in the amount of $10,000, and any appropriate action. (Briefing 8-10-04)

* J) Approval of Budget Amendment Request #101920 for Gasoline for Road & Bridge, Precinct #1 in the amount of $2,000, and any appropriate action.

* K) Approval of Budget Amendment Request #101930 for Psychiatric Services and Operating Supplies for County Criminal Court #2 in the amount for $3,283, and any appropriate action.

* L) Approval of Budget Amendment Request #101940 for Archival Preservation for CHOS/Bayless-Selby Museum 2004 in the amount of $8,024, and any appropriate action.

* M) Approval of Budget Amendment Request #101980 for Operating Supplies including the transfer of $16,281 from Sheriff Forfeiture Fund-Unappropriated Contingency for Sheriff Forfeiture Funds for a total amendment of $26,281 for recording purposes only, and any appropriate action.

* N) Approval of Budget Amendment Request #101990 for Operating Supplies and Office Supplies for Constable, Precinct #4 in the amount of $877, and any appropriate action.

* O) Approval of Budget Amendment Request #102000 for Office Supplies for County Treasurer in the amount of $892, and any appropriate action.

* P) Approval of Budget Amendment Request #102010 for various line items for Elections Administration in the amount of $12,009, and any appropriate action.

* Q) Approval of Budget Amendment Request #102020 for various line items for Road and Bridge, Precinct #4 in the amount of $82,138, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve a Denton County Employee Medical Insurance Survey, and any appropriate action. (Briefing 8-10-04)

C) Approval of revision to the Salary Administration Guidelines to allow all of the Elected Officials and Department Heads to utilize employee attritions to hire new employees early and any appropriate action.
(Briefing 8-10-04)

D) Approve the creation of 3 new Deputy Clerk positions in the Tax Office, effective September 1, 2004, and any appropriate action.

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approval of any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2

E) Approval of the Report and recommendations from Gary Vickery regarding Interim Engineering status, and any appropriate action. Commissioners Court

F) Approval of the budget allocation of Road and Bridge, Pct # 2 and Road and Bridge, Pct # 3 for FY2005 and the ability to use Road and Bridge Personnel and in-house operations and any appropriate action. Commissioner, Precinct #2

G) Address the differences between the budget in Commissioner, Precinct # 2 and amount required to fulfill the legal responsibilities and the way it affects the 2004/2005 Budget and any appropriate action. Commissioner, Precinct # 2

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for August 3, 2004, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

* A) Approval of an increase in Nextel service and equipment for emergency management and change of service provider and equipment for Health Department to Nextel, and any appropriate action. Fire Marshal (Briefing 8-10-04)

B) Approval of re-appointment of Mr. Lewis Jue to the Denco Area 9-1-1 District Board of Managers effective September 30, 2004, and any appropriate action. Commissioner, Precinct #2

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

B) Approval of the Project for reconstruction of McMakin Road and improvements on Broome Road in the Town of Bartonville and the Interlocal Cooperation Agreement between Denton County, Texas, and the Town of Bartonville for reconstruction of McMakin Road, and any appropriate action. (Briefing 8-10-04)

C) Approval of Public Employee Benefits Cooperative (PEBC) contracts including: 1) FlexBen Amendment, 2) MHN Amendment, 3) Safeguard Agreement, and 4) NCTCOG Interlocal, and any appropriate action. (Formal 8-10-04)

D) Approval of the Addendum to the Interlocal Cooperation Agreement between Denton County, Texas, and the City of Fort worth regarding plat approval of the City’s ETJ, and any appropriate action.

E) Approval of the Contract Agreement between Denton County, Texas, and Ashlar Contracting Company, Bid # 06-04-1623, in the amount of $271,099.00, for Bonnie Brae Bridge Replacement, and any appropriate action.

F) Approval of the Interlocal Cooperation Agreement between Denton County, Texas, and the Denton Central Appraisal District for collection of penalties on late renditions of personal property, and any appropriate action.

G) Approval of the Public employee Benefits Cooperative of North Texas Interlocal Agreement (Bylaws) by and among the Counties of Dallas, Denton, Tarrant, and the North Texas Tollway Authority, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT