* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, August 10, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of specifications and authority to advertise for Microfilming Supplies, Bid #03-04-1603, and any appropriate action. (Briefing 8-03-04)

* B) Approval of renewal of proposal for Medical Laboratory Services, RFP #06-03-1565, to Clinical Pathology Laboratories for Jail and Public Health Lab Services, and any appropriate action. (Briefing 8-03-04)

* C) Approval of specifications and authority to advertise for Pharmaceutical Service-Jail Health, RFP #06-04-1626, and any appropriate action. (Briefing 8-03-04)

* D) Approval of renewal of contract for Detention Supplies, Bid #07-02-1499 to ATD-American Company for items # 6, 8, and 11, Leslee Scott, Inc. for items # 5 and 10, ICS for item # 3 and Moore Medical Supply for item # 4, and any appropriate action. (Briefing 8-03-04)

* E) Approval of renewal of bid for Pharmaceutical Service-Public Health, Bid #07-03-1569, to Denton Prescription Shop for Denton and Avia Partners, Inc. (formally SMC RX) for Lewisville, and any appropriate action. (Briefing 8-03-04)

* F) Approval of renewal of bid for Uniform Rental, Bid #07-03-1572, to Unifirst, and any appropriate action. (Briefing 8-03-04)

* G) Approval of renewal of Job Order Contracting, RFP #07-03-1574, to Jamail Construction, and any appropriate action. (Briefing 8-03-04)

* H) Approval of specifications and authority to advertise for Hot Mix Asphlatic Concrete, Bid #07-04-1631, and any appropriate action. (Briefing 8-03-04)

* I) Approval of appointments to the Alternative Fuels Committee to include: Mary Horn, Frank Phillips, Danny Smith, Danny Brumley, Donna Riley, LeDena Ferrell, and Beth Fleming, and any appropriate action.

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

B) Approval of any action related to the 2004-2005 Denton County Budget.

* C) Approval of Budget Amendment Request #101720 to increase revenues and allocate expenditures for Remodeling Expense for Historical Park Facilities in the amount of $11,758, and any appropriate action. (Briefing 8-03-04)

* D) Approval of Budget Amendment Request #101730 to increase revenues and allocate expenditures for Educational Supplies for CHOS Museum in the amount of $1,000, and any appropriate action. (Briefing 8-03-04)

* E) Approval of Budget Amendment Request #101740 for Equipment Maintenance including the transfer of funds from Courthouse Security Fund-Unappropriated Contingency for Courthouse Security Fund in the amount of $4,406, and any appropriate action. (Briefing 8-03-04)

* F) Approval of Budget Amendment Request #101780 for Substitute Court Reporter for 158th District Court in the amount of $1,500, and any appropriate action.

G) Approval of Budget Amendment Request #101800 for County Barn Improvements for Road & Bridge, Precinct’s #1 and #2 in the amount of $37,977, and any appropriate action.

H) Approval of Budget Amendment Request #101810 for Trailers and Road Maintenance Equipment for Road and Bridge, Precinct’s #1 and #2 in the amount of $10,335, and any appropriate action.

* I) Approval of Budget Amendment Request #101850 for Training & Education for District Attorney-Civil in the amount of $1,554, and any appropriate action.

* J) Approval of Budget Amendment Request #101860 for HMAC for Road and Bridge, Precinct #1 in the amount of $105,800, and any appropriate action.

K) Approval of Budget Amendment Request #101880 for Road Maintenance Equipment for Road and Bridge, Precinct’s #1 and #2 in the amount of $28,351, and any appropriate action.

* L) Approval of Budget Amendment Request #101890 for Operating Supplies for Emergency Management in the amount of $1,013, and any appropriate action.

* M) Approval of Budget Amendment Request #101900 to reallocate excess funds from Operating Equipment to various line items for Constable, Precinct #5 in the amount of $4,157, and any appropriate action.

* N) Approval of Budget Amendment Request #101910 to reallocate excess funds from Cars/Small Trucks and Radio Repairs to various line items for Constable, Precinct #3 in the amount of $2,125, and any appropriate action.

O) Approve proposed 2004 tax rate, including the following:
1. determine the level of funding required for the FY2005 budget.
2. determine the proposed tax rate for tax year 2004.
3. take a record vote on the proposed tax rate,
4. schedule a public hearing on the proposed rate.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve hiring DOIII’s at step 3 and adjusting two current employees’ pay accordingly, and any appropriate action. (Briefing 8-03-04)

C) Approve the creation of 4 new Deputy Clerk positions in the Tax Office, and any appropriate action. (Briefing 8-03-04)

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approval or any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2

E) Approval of the Report and recommendations from Gary Vickery regarding the Interim Engineering status, and any appropriate action.

F) Approve Tuesday, August 31, 2004 at 9:05 as date and time to conduct a PUBLIC HEARING to consider an amendment to the Lake Ray Roberts Land Use Ordinance for a zoning change from Agriculture (AG) to Residential Estates District (R-1), Abstract 1238, Tract 1A, Precinct #1, as requested by the owner, Ms. Karen Groff, and recommended by the Lake Ray Roberts Planning and Zoning Commission, and any appropriate action.

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for July 27, 2004, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

* A) Approval of petition for an H-1B Visa for Saovanne Wongvanirut, Application Development Manager, and any appropriate action. Information Services (Briefing 8-03-04)

* B) Approval of the Interlocal Agreement for the creation of North Central Texas Arson Task Force, and any appropriate action. Fire Marshal (Briefing 8-03-04)

C) Approval of the distribution of electronic communication equipment in the Public Works/Engineering and Public Works/Planning departments, and any appropriate action. County Judge (Formal 8-03-04)

D) Approve the appointments to the following committees, and any appropriate action:
Development Support Committee – Hank Ogden & Gary Vickery
Vehicle Assessment Committee – Amanda Gross
Loss Control Committee – Patty Larson
Recycling Committee –

E) Approval of Urban Counties TechShare Master Interlocal Agreement, TechShare Resource Addendum – Juvenile Information System, appointment of Commissioner Sandy Jacobs to the JIS Oversight board, Creation of JIS Task Force, Resolution, and any appropriate action. Information Services

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of proposed resolution and/or joint agreement for Denton County and other government entities to petition the Public Utility Commission to provide optional two-way extended area calling service from Frisco Exchange to the Dallas Metropolitan Exchange, and any appropriate action. (Briefing 8-03-04)

C) Approval of County policy regarding Dependant Care Spending Accounts, and any appropriate action. (Briefing 8-03-04)

* D) Approval of the Resolution and/or Contract to join The Cooperative Purchasing Network (TCPN), and any appropriate action. (Briefing 8-03-04)

* E) Approval of the Agreement between Denton County, Texas and North Texas State Fair Association, Inc., to provide water truck for the 2004 North Texas State Fair and Rodeo, August 20-28, 2004, and any appropriate action. (Briefing 8-03-04)

F) Approval of the Contract of Employment and Authorization between Wood, Thacker, & Weatherly and Denton County, Texas to provide legal services regarding any claims brought by James Paton, and any appropriate action. (Formal 8-03-04)

G) Approval of scheduling a Public Hearing on the abandoning, vacating, moving or altering right-of-way known as Elm Ridge Road for 9:30 am on August 31, 2004, and any appropriate action.

H) Approval of the recommended budget, budget narrative, standard debarment from 2046 and risk assessment form 9105 for Denton County’s continued participation in the Title IV-E County Legal Service Contract with the Texas Department of Protective & Regulatory Services, and any appropriate action.

I) Approval of Public Employee Benefits Cooperative (PEBC) contracts including: 1) FlexBen Amendment, 2) MHN Amendment, 3) Safeguard Agreement, and 4) NCTCOG Interlocal, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

D) Consultation with Attorney: Contemplated Litigation; Texas Government Code, Section 551.071 (1)(A); Edward Wolski v. Denton County, City of Sanger Industrial Development Corporation and Wal-Mart Stores East, Inc., Cause #RT-2004-343, pending in the Probate Court of Denton County, Texas.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT