* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, August 3, 2004, 9:00 A.M.
* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.  Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

* A) Approval o f renewal of Property Insurance, RFP #04-02-1484, to Scarbrough, Medlin and Associates, Inc., and any appropriate action. (Briefing 7-27-04)

* B) Approval of renewal of Uniforms-Sheriff’s Department, Bid #04-03-1557, to Sterling’s Public Safety Uniform & Equipment, and any appropriate action. (Briefing 7-27-04)

* C) Approval of renewal of contract for Janitorial Service, Bid #06-02-1494, to Members Building Maintenance, and any appropriate action. (Briefing 7-27-04)

* D) Approval of renewal for Tax Statement Preparation/Mailing Service, RFP #06-03-1566, to ADS MB Corp; d/b/a The Mail Box, and any appropriate action. (Briefing 7-27-04)

* E) Approval of specifications and authority to advertise for CMAP (Cold Mix Asphaltic Pavement), Bid #06-04-1624, and any appropriate action. (Briefing 7-27-04)

* F) Approval of renewal of bid for Lubricants and Oils, Bid #07-03-1571, to Jessie P. Taylor Oil Company, and any appropriate action. (Briefing 7-27-04)

* G) Approval of specifications and authority to advertise for Gasoline, Bid #07-04-1627, and any appropriate action. (Briefing 7-27-04)

* H) Approval of specifications and authority to advertise for Emulsified Asphalt, Bid #07-04-1630, and any appropriate action. (Briefing 7-27-04)

* I) Approval of renewal of Medical Laboratory Services-Human Resources, RFP# 09-03-1582, to Pinnacle Diagnostics and Laboratories, and any appropriate action. (Briefing 7-27-04)

* J) Approval of renewal for Detention Mattresses, Bid #10-02-1526, to Robinson Textiles, Inc., and any appropriate action. (Briefing 7-27-04)

* K) Approval of renewal for Voice and Data Cabling, RFP #11-02-1530, to Richmond Communications Group, Inc., and any appropriate action. (Briefing 7-27-04)

* L) Approval of specifications and authority to advertise for Office Furniture, Bid #06-04-1625, and any appropriate action. (Briefing 7-27-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

B) Approval of any action related to the 2004-2005 Denton County Budget.

* C) Approval of Budget Amendment Request #101620 for Cars and Small Trucks for Road & Bridge, Precinct’s #3 & 4 in the amount of $26,562, and any appropriate action. (Briefing 7-27-04)

* D) Approval of Budget Amendment Request #101640 to transfer funds from Public Works Admin/Engineering to the 2000 Road Bond Fund in the amount of $50,000, and any appropriate action. (Briefing 7-27-04)

* E) Approval of Budget Amendment Request #101670 for Computers and Medical Supplies for the Federal Health Care Facility Grant in the amount of $11,353, and any appropriate action. (Briefing 7-27-04)

* F) Approval of Budget Amendment Request #101680 for Overtime-Cash Option for County Jail in the amount of $2,000, and any appropriate action. (Briefing 7-27-04)

G) Approval of Budget Amendment Request #101660 to increase revenues and allocate expenditures for Salary, Assistants/benefits for Immunization Grant in the amount of $5,622, and any appropriate action.

* H) Approval of Budget Amendment Request #101690 for Dues & Subscriptions and Computer Maintenance Hardware for Tax Assessor/Collector in the amount of $12,552, and any appropriate action.

* I) Approval of Budget Amendment Request #101700 for various line items for County Operations and Recycling Department in the amount of $24,083, and any appropriate action.

J) Approval of Budget Amendment Request #101710 for Court Reporting for Commissioners Court in the amount of $7,500, and any appropriate action.

K) Approval of Budget Amendment Request #101770 for computers for Records Management in the amount of $5,311, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

* A) Approval of a renewed Texas Department of Health contract for Service Delivery Integration, which helps to fund our primary cares services, and any appropriate action. (Briefing 7-27-04)

B) Approval of application for Texas Department of Health Preparedness funding for 2005 (formerly referred to as Bioterrorism), and any appropriate action.

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approval or any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for July 20, 2004, and any appropriate action.

* B) Approve the County Clerk’s minutes from Commissioners Court Budget Workshop for July 21, 2004, and any appropriate action.

C) Approval of calling a public hearing on August 17, 2004, at 9:30 a.m. to consider the County Clerk’s Record Archive fund, fee and plan, and any appropriate action.

D) Approval of calling a public hearing on August 17, 2004, at 9:40 a.m. to consider the County Clerk’s Record Management fund, fee and plan, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of the request from Goodwill Industries of Dallas, Inc. to be included on the list of organizations that may accept donations from juror’s pay-District Clerk, and any appropriate action. District Clerk (Briefing 7-27-04)

* B) Approval of sub-recipient award offer from TEEX, US Department of Homeland Security, and Office of Domestic Preparedness entitled FY 2003 Urban Area Security Initiative II 48121. Fire Marshal/Emergency Mgmt (Briefing 7-27-04)

C) Approval of any action related to Members of Commissioners Court serving on Evaluation Committees. Commissioner, Precinct #2

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of amended and restated joint Interlocal Cooperation Agreement for Peace Office and Patrol Services between Denton County and any appropriate action. (Briefing 2-27-04)
Denton County Fresh Water Supply No. 8-A
Denton County Fresh Water Supply No. 8-B
Denton County Fresh Water Supply No. 8-C
Denton County Fresh Water Supply No. 9
Denton County Fresh Water Supply No. 10
Denton County Fresh Water Supply No. 11-A, and
Denton County Fresh Water Supply No. 11-B

* C) Approval of: a) the Project for “Engineering Services to acquire plans, specifications and estimates (PS & E) for FM 2181” located within the City of Corinth and b) the Interlocal Cooperation Agreement between Denton County, Texas, and the City of Corinth for “Engineering Services to acquire plans, specifications and estimates (PS&E) for FM 2181” located within the City of Corinth, and any appropriate action. (Briefing 7-27-04)

D) Approval of the Interlocal Cooperation Agreement for Property Tax Collection between (1) the Town of Flower Mound and Denton County, Texas; (2) The City of Oak Point and Denton County, Texas; (3) The Town of Marshall Creek and Denton County, Texas; (4) The Town of Copper Canyon and Denton County, Texas; (5) The City of Hickory Creek and Denton County, Texas; (6)The City of Roanoke and Denton County, Texas; (7) The City of Justin and Denton County, Texas; (8) Northwest Independent School District and Denton County, Texas; (9) Ponder Independent School District and Denton County, Texas; (10) Little Elm Independent School District and Denton County, Texas; (11) Corinth Municipal Utility District and Denton County, Texas; and (12) Denton Municipal Utility District No. 4 and Denton County, Texas, and any appropriate action. (Briefing 7-27-04)

E) Approval of the Contract of Employment and Authorization between Wood, Thacker, & Weatherly and Denton County, Texas to provide legal services regarding any claims brought by James Paton, and any appropriate action.

F) Approval of Letter of Understanding for Services between Cardtranz, Inc., dba Certified Payments.net and Denton County for credit card payment services for Tax Assessor Collector’s Office, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT