* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, July 27, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of renewal for Auto Physical Damage and Liability Insurance, RFP #04-02-1485, to Texas Association of Counties, and any appropriate action. (Briefing 7-20-04)

* B) Approval of award for Credit Card Services for Tax Payments, RFP #04-04-1615, to Certified Payments, and any appropriate action. (Briefing 7-20-04)

* C) Approval of award of bid for Road Signs, Bid #05-04-1617, to Custom Products for Section I and Vulcan Signs for Section II, and any appropriate action. (Briefing 7-20-04)

* D) Approval of renewal for Armored Car Services, Bid #06-03-1562, to Dunbar Armored, Inc., and any appropriate action. (Briefing 7-20-04)

* E) Approval of award of bid for Bonnie Brae Bridge Replacement, Bid #06-04-1623, to Ashlar Contracting Company for $271,099 with $50,000 in funding from PW/Engineering Budget, Bridge Contract Labor, Seq. 2, and $221,099 in funding from the 1999 BSRP Precinct 4 Discretionary Funds, and any appropriate action. (Briefing 7-20-04)

* F) Approval of renewal of award for Adult and Juvenile Probation, Forensic Laboratory Services, RFP #09-03-1583, to PharmChem, Inc., and any appropriate action. (Briefing 7-20-04)

G) Approval of the Evaluation Committee for Delinquent Tax Attorney, RFP #05-04-1622, to include Steve Mossman, James Wells, Mary Horn, Tom Keever, and Beth Fleming, and any appropriate action.

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

B) Approval of any action related to the 2004-2005 Denton County Budget.

* C) Approval of Budget Amendment Request #101610 for Juvenile Meals including the transfer of funds from Juvenile Justice Alternative Education Program Unappropriated Contingency for Juvenile Justice Alternative Education Program in the amount of $3,100, and any appropriate action. (Briefing 7-20-04)

* D) Approval of Budget Amendment Request #101630 for Computers for County-Wide Technology in the amount of $5,362, and any appropriate action. (Briefing 7-20-04)

E) Accept the submission of the appraisal roll for Denton County for tax year 2004 from the Tax Assessor-Collector and any appropriate action.

F) Presentation of the effective and rollback tax rates for Denton County for tax year 2004, and any appropriate action.

* G) Approval of Budget Amendment Request #101650 for Medical Supplies for Public Health-Clinical in the amount of $18,400 and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve revisions to the Director of Engineering job description and any appropriate action.

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approval or any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for July 13, 2004, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of the following committee membership related to the Public Works/Planning Director: Development Support Committee, Centralized Road & Bridge Facility, Environmental Assessment, Facilities Master Plan Steering Committee, Personnel/Policy Committee, Transportation Committee, and any appropriate action. Aide to the Court (Briefing 7-20-04)

* B) Approval of the Building Usage request from the TWU Drama Department on Oct. 5 thru Oct. 9 from 7:00 pm to 10:30 pm and Oct. 10 from 1:00 pm to 4:30 Pm in the Commissioners Courtroom for the purpose of a production of NUTS, and any appropriate action. Aide to the Court (Briefing 7-20-04)

C) Approval of Appointment of Judges for the Election year 2004-2005, and any appropriate action. Elections (Briefing 7-20-04)

* D) Approval of Potential Change Order #15 for the Courthouse on the Square Restoration, and any appropriate action. Facilities Department (Briefing 7-20-04)

E) Approval of the appointment of Mr. Mark Burroughs to the Lake Ray Roberts Planning & Zoning Committee, and any appropriate action. County Judge

F) Approval to purchase furniture and rugs for County Judges lobby through remaining funds of the 2004 Tax Notes. Facilities

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Denton Central Appraisal District Resolution authorizing the purchase of real property and improvements located at 3901 Morse Street, Denton, Texas, and any appropriate action. (Briefing 7-20-04)

C) Approval of retaining Grace Weatherly to represent Denton County in the James Patton EEOC claim at the rate of $200.00 per hour and any ensuing litigation, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

D) Personnel matters, Texas Government Code, Section 551.074 (a)(1): to deliberate the appointment, and/or employment of a public employee. Bruce Westbrook.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT