 |
Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
|
July 20, 2004
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 20th day of July, 2004, at 9:02 a.m. in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Denton County Judge Mary Horn. Commissioners Sandy Jacobs, Bobbie J. Mitchell and Cynthia White were present, along with County Clerk Cynthia Mitchell’s representative, Senior Administrator to Commissioners Court, Kathleen Bransford. (Commissioner Carter was out of town.)
Court opened with an Invocation by James Wells, Denton County Auditor, followed by the Pledges of Allegiance to the American and Texas Flags led by Georgia Caraway, Executive Director, Courthouse on the Square Museum.
Mr. Wells: Our Dear Heavenly Father, we ask You to give Your blessing and Your wisdom and Your mercy to this county, and to our leaders and to our fellow employees here. Guide us as we go about our work today and the rest of this week. Give us -- give us Your wisdom to make good decisions for the best for the citizens of this County. Forgive our sins, in Christ's name. Amen.
ITEM 1 PUBLIC INPUT
Willie Hudspeth asked for the water to be connected to the Confederate Soldier on the Square so he may drink from it and that the county property behind his home be cleaned up.
ITEM 2 CONSENT AGENDA
(Items 7.G & and 11.B pulled for further consideration and/or separate vote.)
AUDITOR
5. B) Accept Denton County’s 2004 State Criminal Alien Assistance Grant (SCAAP) award of
$205,350, and any appropriate action.
PURCHASING
6. A) Approval of specifications and authority to advertise for Tires (Passenger & Light Truck), Bid #05-04-1618, and any appropriate action. (Briefing 7-13-04)
6. B) Approval of ranking PGAL, Inc. as the most qualified firm for Architectural Services for Precinct 4 Government Center and Teasley Properties, RFQ #04-04-1610, authorize contract negotiations, and any appropriate action. (Briefing 7-13-04)
BUDGET
7. A) Approval of Intra-Departmental Transfers, and any appropriate action.
7. C) Approval of Budget Amendment Request #101480 for Statements of Fact including the transfer of funds from Non-Departmental Unappropriated Contingency-Workers Comp Contingency for 367th District Court in the amount of $6,000, and any appropriate action. (Briefing 7-13-04)
7. D) Approval of Budget Amendment Request #101490 for Principal 2004 General Obligation Bonds and Interest 2004 General Obligation Bonds for Debt Service Fund in the amount of $469,047, and any appropriate action. (Briefing 7-13-04)
7. E) Approval of Budget Amendment Request #101500 to increase revenues and allocate expenditures for Interns/benefits for Emergency Management in the amount of $15,000, and any appropriate action. (Briefing 7-13-04)
7. F) Approval of Budget Amendment Request #101510 to increase revenues and allocate expenditures for Interns/benefits for Emergency Management in the amount of $6,613, and any appropriate action. (Briefing 7-13-04)
7. H) Approval of Budget Amendment Request #101540 to increase revenues and allocate expenditures for Economic Development in the amount of $1,000, and any appropriate action. (Briefing 7-13-04)
7. I) Approval of Budget Amendment Request #101550 to delete one (1) Fax Machine; delete one (1) Laser Printer and reallocate excess funds to various other line items for Bioterrorism Preparedness Grant in the amount of $47,249, and any appropriate action. (Briefing 7-13-04)
7. J) Approval of Budget Amendment Request #101560 to increase revenues and allocate expenditures for Primary Health Care Services for Public Health-Clinical in the amount of $60,000, and any appropriate action. (Briefing 7-13-04)
7. K) Approval of Budget Amendment Request #101580 for various line items for Road & Bridge, Precinct’s #3 and #4 in the amount of $21,321, and any appropriate action. (Briefing 7-13-04)
ITEM 8 HUMAN RESOURCES
8. A) Approval of Order Making Appointments. (Appointments posted and advertised. Interviews conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Lori Fernandez, Deputy Clerk – Courts/County Clerk; Bill Newman, Maintenance – Repair Specialist II/County Operations; Michael Martin, Deputy Sheriff/Sheriff; Randy Robinson, Deputy Sheriff/County Jail.
ITEM 11 COUNTY CLERK
11. A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for June 29, 2004, and any appropriate action.
ITEM 13 OTHER DEPARTMENTS
13. A) Approval of amendments to the lease between Denton County and the Denton County Fire Chief’s Association, Inc. regarding the Denton County Firefighters’ Memorial, and any appropriate action. Fire Marshal/Emergency Management Coordinator (Briefing 7-13-04)
13. B) Approval of the 2004 State Homeland Security Law Enforcement Terrorism Prevention Program (LETPP), and any appropriate action. Fire Marshal/Emergency Coordinator (Briefing 7-13-04)
13. C) Approval of the 2004 State Homeland Security Program sub-recipient award, and any appropriate action. Fire Marshal/Emergency Coordinator (Briefing 7-13-04)
ITEM 14 LEGAL
14. B) Approval of the Interlocal Cooperation Agreement between Denton County and Northwest Independent School District for Absent Student Assistant Program, and any appropriate action. (Briefing 7-13-04)
14. C) Approval of the Interlocal Cooperation Agreement for Property Tax Collection between (1) City of the Colony and Denton County, Texas; (2) The Town of Shady Shores and Denton County, Texas; (3) The Town of Double Oak and Denton County, Texas; (4) The City of Lake Dallas and Denton County, Texas; (5) The Town of Little Elm and Denton County, Texas; (6)The Town of Trophy Club and Denton County, Texas; (7) The Town of Clark and Denton County, Texas; (8) The City of Krugerville and Denton
County, Texas; (9) The Town of Northlake and Denton County, Texas; (10) The City of Krum and Denton County, Texas; (11) The Town of Bartonville and Denton County, Texas; (12) The Town of Hackberry and Denton County, Texas; (13) Sanger Independent School District and Denton County, Texas; (14) Krum Independent School District and Denton County, Texas; (15) Lewisville Independent School District and
Denton County, Texas; (16) Lake Dallas Independent School District and Denton County, Texas; (17) Denton County Fresh Water Supply District, No. 1-B and Denton County, Texas; (18) Denton County Fresh Water Supply District, No. 1-C and Denton County, Texas; (19) Denton County Fresh Water Supply District, No. 1-D and Denton County, Texas; (20) Denton County Fresh Water Supply District, No. 1-E and Denton County, Texas; (21) Trophy Club Municipal Utility District, No. 1 and Denton County, Texas; and
(22) Trophy Club Municipal Utility District, No. 2 and Denton County, Texas, and any appropriate action. (Briefing 7-13-04)
Move to approve Consent Agenda except for Items 7.G & 11.B by Comm. Mitchell, seconded by Comm. White.
Motion Carried 3-0-1 (Jacobs abstained)
Court Order 04-0401
ITEM 7 BUDGET
7. G) Approval of Budget Amendment Request #101520 for Out of County Prisoner Expense for
County Jail in the amount of $90,000, and any appropriate action. (Briefing 7-13-04)Move to approve an amended amount of $77,000 by Judge Horn, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 04-0402
ITEM 11 COUNTY CLERK
11. B) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for July 6, 2004, and any appropriate action.
Move to approve by Comm. Mitchell, seconded by Comm. White.
Motion Carried 2-0-2 (Judge Horn and Comm. Jacobs abstained)
Court Order 04-0403
ITEM 5 AUDITOR
5. A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)DELETION –
GENERAL- $ 87.50 to Hammerle Finley, duplicate payment;CORRECTION –
REC. PRESERVATION- $(4,462.50) to ACS, Take Credit;ADDITIONS –
GENERAL: Jail - $ 150.00 to John Aston, Wichita Falls/Travel Advance;
$ 701.92 to Holiday Inn/WF – Lodging – j. Mitchell/J.Ashton;
$ 150.00 to Joe Mitchell, Wichita Falls Travel Advance;
Co. Clk.- $ 400.00 to T.A.C., Reg. Fee/C. Mitchell & A. Brumley;
HR - $ 150.00 to Tx. County & District Retire., Reg. Fee-G. McCoig;
Operations- $ 75.00 to City of Carrollton, Reg. Fee-Ed Roberts.Move to approve amended Bill Report by Comm. Jacobs, seconded by Comm. White.
Motion Carried 4-0-0
Court Order 04-0404
ITEM 7 BUDGET
7. L) Approve the designation of the Tax Assessor/Collector to calculate and publish the effective and rollback tax rates for Denton County for tax year 2004 and any appropriate action.
Move to approve by Judge Horn, seconded by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 04-0405
ITEM 10 PUBLIC WORKS
10. E) Consideration and any action relating to the Off-system Bridges in Inspection Area #2 Denton County dated September 26, 2003. Commissioner, Precinct #2 (Formal 7-13-04)
NO ACTION10. A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2
10. B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2
10. C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2
10. D) Approval or any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2
NO ACTION
ITEM 13 OTHER DEPARTMENTS
13. D) Approval the organization or reorganization of the Economic Development Department, and any appropriate action. Commissioners Court (Formal 7-13-04)
REMOVE FROM AGENDA
ITEM 14 LEGAL
14. A) Any appropriate action on Executive Session matters - Legal Department.
NO ACTION14. D) Approval of the Report and recommendations from Gary Vickery regarding the Interim Engineering status, and any modifications as may be necessary to amendments to the Agreement with Teague, Nall and Perkins for Interim Engineering Services, and any appropriate action. (Formal 7-13-04)
NO ACTION – ACCEPTED REPORT14. E) Approval of Change Order No. 5 for BSRP Us 377/Pilot Point Project in the amount of $26,109.21, and any appropriate action.
Move to approve by Comm. White, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 04-0407
ITEM 17 RECESS 9:25 a.m.
BRIEFING REPORT FROM MR. COOK RE: TCEQ
ITEM 18 RECONVENE 10:00 a.m.
ITEM 16 ADDENDA
16. A) Approval of Budget Amendment Request #101600 for Awards Program for Non-
Departmental in the amount of $5,778 and any appropriate action.Move to approve by Comm. Mitchell, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 04-040816. B) Approval regarding scheduling Public Hearing on abandoning an unused portion of
Doe Creek Road and any appropriate action.Move to approve by Comm. Jacobs, seconded by Judge Horn.
Motion Carried 3-0-0
Court Order 04-040916. C) Approval of the Mylar title sheet between Denton County, Texas, and the Texas
Department of Transportation for the project to install railroad warning devices at the crossing of T.N. Skiles Road and the Burlington Northern Santa Fe Railroad and any appropriate action.Move to approve by Comm. Mitchell, seconded by Comm. Jacobs.
Motion Carried 3-0-0 (White absent for vote)
Court Order 04-0410
ITEM 14 LEGAL
14. F) Approval of the Engineering Service Contract between Denton County, Texas and Huitt Zollars, Inc. for a total contract amount of $91,950.00, and any appropriate action.
Move to approve by Comm. Jacobs, seconded by Judge Horn.
Motion Carried 3-0-0
Court Order 04-0411
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.Court Convened in Executive Session 10:10 a.m.
Court Reconvened in Formal Session 11:07 a.m.15. A) Real Property: Texas Government Code, Section 551.072: Real Property.
15. B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.
15. Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.
15. D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(B); Water damage to the Sandy Jacobs Government Center, Carrollton, Texas.
16. D) EXECUTIVE SESSION: Consultation with attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); James Patton.
NO ACTION
ITEM 17 RECESS 11:08 a.m.
ITEM 18 RECONVENE 11:09 a.m.
ITEM 7 BUDGET
7. B) Approval of any action related to the 2004-2005 Denton County Budget.
ITEM 19 ADJOURNMENT 11:40 a.m.
This set of minutes for July 20, 2004, prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.