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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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July 13, 2004
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 13th day of July, 2004, at 6:03 p.m. in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Denton County Judge Mary Horn. Commissioners Jim Carter, Bobbie J. Mitchell and Cynthia White were present, along with County Clerk Cynthia Mitchell’s representative, Senior Administrator to Commissioners Court, Kathleen Bransford. (Commissioner Jacobs was attending to a family matter out of state.)
Court opened with an Invocation by LeDena Ferrell, Chief Administrator for Comm. Carter, followed by the Pledges of Allegiance to the American and Texas Flags led by Cathy Allcorn, County Planning Manager.
Ms. Ferrell: Father God, we just thank You for another day that You've given us to enjoy, for every day is a gift from You. We thank You for Your sunshine that reminds us of the warmth of Your love. We're asking this evening that You guide our Commissioners Court in the decisions that they make. We ask for wisdom in helping our Court to make wise decisions for our Court, and may Your love and Your peace be present in our courtroom as the decisions are made tonight. In Jesus' name we pray. Amen.
ITEM 1 PUBLIC INPUT
Willie Hudspeth requested permission to trim trees and cut the grass on County property by his house.
ITEM 2 CONSENT AGENDA
TREASURER
5. B) Approval of Payroll.
BUDGET
7. A) Approval of Intra-Departmental Transfers, and any appropriate action.
7. D) Approval of Budget Amendment Request #101530 for Postage including the transfer of $7,300 from Criminal District Attorney-Hot Check Fund for Criminal District Attorney in the amount of $11,100, and any appropriate action.
7. E) Approval of Budget Amendment Request #101570 for various line items for County-Wide Technology at $17,500 and Information Services at $1,000 for a total amendment of $18,500, and any appropriate action.
HUMAN RESOURCES
8. A) Approval of Order Making Appointments. (Appointments posted and advertised. Interviews conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Richard Parrott, Mechanic – Welder/R & B Pcts. 1 & 2; Caren Napier, Juvenile Health Supervisor/Public Health – Clinical.
Move to approve Consent Agenda by Comm. Mitchell, seconded by Comm. Carter.
Motion Carried 4-0-0
Court Order 04-0391
ITEM 5 AUDITOR
5. A) Approval of Bill Report/Acceptance of Monthly Financial Report for month of May, 2004.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)DELETIONS –
DA Ck $ 5.40 to Office Depot, Duplicate Payment;ADDITIONS –
GENERAL –
Const.2/L & W $ 156.30 to AT&T Wireless, services for Constable 2/L & W;
JP#1 $ 110.00 to Kenny Kirkland, San Antonio Travel Advance;
County Clerk $ 766.56 to Arizona Biltmore Resort, Conference Lodging;
DA CPS $ 10.00 to Kimberly Sheppard, Witness Fee;
HR $ 9,458.33 to Circle R Ranch, down payment – Emp/Award Picnic;
PUBLIC HEALTH $ 831.00 to Bill Beatty Insurance Co., Inc., Liability Ins.
Move to approve amended Bill Report by Comm. Carter, seconded by Comm. White.
Motion Carried 4-0-0
Court Order 04-0392
ITEM 7 BUDGET
7. B) Approval of Budget Amendment Request #101460 to increase revenues and allocate expenditures for Cars/Small Trucks including the transfer of funds from Non-Departmental Unappropriated Contingency-Vehicle Repair Contingency for Sheriff’s Department in the amount of $20,452, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 04-03937. C) Approval of Budget Amendment Request #101470 for Contract Labor for Constable, Precinct #2 in the amount of $4,660, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 04-03947. F) Approval of Budget Amendment Request #101590 for Contract Labor for Public Works Admin/Engineering in the amount of $54,000, and any appropriate action.
Move to approve by Comm. Mitchell, seconded by Comm. Carter.
Motion Carried 4-0-0
Court Order 04-0395
ITEM 10 PUBLIC WORKS
10. A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2
10. B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2
10. C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2
10. D) Approval or any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge. Commissioner, Precinct #2
NO ACTION
10. E) Consideration and any action relating to the Off-system Bridges in
Inspection Area #2 Denton County dated September 26, 2003. Commissioner,
Precinct #2 (Formal 6-29-04)
NO ACTION
ITEM 13 OTHER DEPARTMENTS
13. A) Approval of any appropriate action for the floor plan design for the Food Lion Facility. Facilities (Formal 6-29-04)
13. B) Approval of the organization or reorganization of the Economic Development Department, and any appropriate action. (Formal 6-29-04)
NO ACTION13. C) FOR RECORDING PURPOSES ONLY: Acceptance of Ex-Officio Commissioner Road & Bridge Summary Report for Precincts 3 & 4, and any appropriate action. Commissioner, Precinct #4
REPOST13. D) Approval of the allocation of funds from 1999 BSRP Precinct 4 discretionary funds in the amount
of $157,352.00 to the T.N. Skiles Road Project, and any appropriate action. Commissioner, Precinct #4Move to approve by Comm. Carter, seconded by Comm. White.
Motion Carried 4-0-0
Court Order 04-0396
ITEM 14 LEGAL
14. A) Any appropriate action on Executive Session matters - Legal
Department.
NO ACTION
14. B) Approval of the Report and recommendations from Gary Vickery regarding the Interim Engineering status, and any modifications as may be necessary to amendments to the Agreement with Teague, Nall and Perkins for Interim Engineering Services, and any appropriate action.
NO ACTION
ITEM 6 PURCHASING
6. A) Approval of award of bid for Dental Equipment for the Denton County Pre-Trail Center, Bid #05-04-1620, to Becker-Parkin Dental Equipment and Supply Co., Inc., and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 04-0397
ITEM 16 ADDENDA
16. A) Approval of Change Order No. 1 for $2,277.60 to Ashlar Contracting Company for Eakin
Cemetery Bridge Replacement, Bid #03-03-1549, and any appropriate action. PurchasingMove to approve by Comm. Carter, seconded by Judge Horn.
Motion Carried 4-0-0
Court Order 04-0398
ITEM 17 RECESS 6:28 p.m.
ITEM 18 RECONVENE 7:00 p.m.
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.Convened in Executive Session
Reconvened in Formal Session 7:56 p.m.15. A) Real Property: Texas Government Code, Section 551.072: Real Property.
15. B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.
15. C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.
NO ACTION15. D) Consultation with Attorney: Possible settlement, Texas Government, Section 551.071 (a)(1) & (2); PEBC – Denton County, Texas.
Move to approve settlement of the claim by PEBC as proposed and presented in Executive Session by Judge Horn, seconded by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 04-039915. E) Consultation with Attorney: Texas Government Code, Section 551.071 (1)(A); Town of Flower Mound, Texas v. Upper Trinity Regional Water District, Cause #2004-30156-211, pending in the 211th Judicial District Court of Denton County, Texas.
NO ACTION15. F) Consultation with Attorney: Contemplated Litigation; Texas Government Code, Section 551.071 (1)(A); Wolski v. Wal-Mart and Denton County, Texas and Lawsuit.
Move to continue the assignment of matter to Criminal District Attorney, Civil Division, by Judge Horn, seconded by Comm. White.
Motion Carried 4-0-0
Court Order 04-0400
ITEM 3 RESOLUTIONS/AWARD PRESENTATIONS
3. A) Consideration of presentation of Recommended Budget for FY 2004-2005, and any appropriate action. Budget
ITEM 19 ADJOURNMENT 9:00 p.m.
This set of minutes for July 13, 2004, prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.