* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, June 1, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of purchase of Courts Security Video System, RFP #04-04-1613, from Henry Brothers Electronics for $125,758.49, as the State of Texas CISV Best Value, and any appropriate action. (Briefing 5-25-04)

* B) Approval of specifications and authority to advertise for Road Signs, Bid #05-04-1617, and any appropriate action. (Briefing 5-25-04)

C) Approval of specifications and authority to advertise for HVAC Full Service Maintenance Agreement, Bid #05-04-1619, and any appropriate action.

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

* B) Approval of Budget Amendment Request #101170 to increase revenues and allocate expenditures for Economic Development Projects for Economic Development in the amount of $1,000, and any appropriate action. (Briefing 5-25-04)

* C) Approval of Budget Amendment Request #101190 for Unemployment Compensation including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Non-Departmental in the amount of $47,386, and any appropriate action. (Briefing 5-25-04)

* D) Approval of Budget Amendment Request #101200 for Operating Equipment including the transfer of funds from Courthouse Security Fund-Unappropriated Contingency Courthouse Security Fund in the amount of $20,093, and any appropriate action. (Briefing 5-25-04)

* E) Approval of Budget Amendment Request #101210 for Air Conditioner Maintenance for Law Enforcement Facility in the amount of $20,500, and any appropriate action.

* F) Approval of Budget Amendment Request #101250 for Psychiatric Services fro 158th District Court in the amount of $5,000, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)
 

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Discussion regarding any action concerning the reorganization and positions within Engineering, Planning, Facilities or Road & Bridge, and any appropriate action. Commissioner, Precinct #2

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of the re-appointment of Dr. Lee Nutt, Ms. Fran Moore, Ms. Vivian Edwards and Mr. Steve Johnson as Denton County representatives o the North Central Texas Workforce Development Board, and any appropriate action. County Judge.

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Engineering Services Contract between Denton County, Texas and Alexander Utility Engineering, Inc. for Fiber Optic Network Cost Study, and any appropriate action. (Briefing 5-25-04)

* C) Approval of (1) the Statement of Work for Services, ServiceSuite Agreement, and (2) the Schedule for Services between International Business Machines Corporations (IBM) and Denton County, Texas, and any appropriate action. (Briefing 5-25-04)

* D) Approval of: a) the Project for improvements to FM 2181 within the city limits for the City of Denton and b) the Interlocal Cooperation Agreement between Denton County, Texas, and the City of Denton for the improvements to FM 2181 within the city limits for the City of Denton, and any appropriate action. (Briefing 5-25-04)

* E) Approval of Supplement Agreement #2 to the Contract between Denton County, Texas, and Dannenbaum Engineering Corporation for the IH 35 Widening Project for additional funding in the amount of $28,980.50 for a total contract amount of $568,938.02, and any appropriate action. (Briefing 5-25-04)

F) Approval of a) the purchase of the property identified as 9076 B. Teasley Lane, Denton, Texas, for a total approximate of $772,000.00, b) the Commercial Contract – Improved Property and Addendum to Contract for Sale regarding Property Conditions of 9076 B Teasley Lane, c) authorization for the County Judge to sign all necessary closing documents for the purchase of this property, and d) direction for the County Auditor to issue a warrant for the purchase for the 9076 B Teasley Lane Property, and any appropriate action. (Briefing 5-25-04)

G) Approval of a) the purchase of the property identified as 9080 Teasley Lane, Denton, Texas, for a total approximate amount of $15,000.00, b) the Commercial Contract – Improved Property and Addendum to Contract for Sale regarding Property Conditions of 9080 Teasley Lane, c) authorization for the County Judge to sign all necessary closing documents for the purchase of this property, and d) direction for the County Auditor to issue a warrant for the purchase of the 9080 Teasley Lane Property, and any appropriate action. (Briefing 5-25-05)

H) Approval of (a) the Construction Bond in the amount of $191,274.00, by Avondale Ranch, Ltd. For the Guy James Ranch Phase I Subdivision and (b) the Final Plat for Guy James Ranch, Precinct #4, and any appropriate action.

I) Approval of (a) the Escrow Agreement in the amount of $140,067.39, by Valerian Properties Associates, L.P. a Delaware limited partnership, for the Creek Village at Providence Subdivision and (b) the Final Plat for Creek Village at Providence Subdivision Precinct #1, and any appropriate action.

J) Approval of rescinding Court Order No. 04-0271, dated May 11, 2004, approving renewing of the addressing service agreement with DENCO Area 911 District, and any appropriate action.

K) Approval of a) the Donation Deed, and b) the Permanent Drainage and Utility Easement Agreement, with all necessary exhibits between Denton County, Texas, and Philip and Deborah Pierce for the Bonnie Brae Road Project, and any appropriate action.

L) Approval of a) the Donation Deed, and b) the Permanent Drainage and Access Easement Agreement, with all necessary exhibits between Mont and Emrie Wilkes and Denton County, Texas, for the Bonnie Brae Road Project, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

D) Consultation with Attorney: Contemplated Litigation; Texas Government Code, Section 551.071 (1)(A); Claims by Kim Paton and James Paton.

E) Personnel Matters, Texas Government Code, Section 551.074 (a)(1): Discussion of duties of Veterans Service Officer.

F) Personnel Matters, Texas Government Code, Section 551.074 (a)(1): to deliberate the appointment, employment, evaluation, and duties, Economic Development.

G) Consultation with Attorney, Pending Litigation pursuant to Section 551.071 (1)(A), Government Code; Bert Gibbs v. Windle, et al.: In the United States District Court for the Eastern District of Texas Sherman Division: Case No. 4:04cv77; Gibbs v. Sheriff Weldon Lucas: In the 16th Judicial Court of Denton County, Texas: Cause No. 2004-10149-16.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT