* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, May 18, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of award of bid #01-04-1595, Surface Treatment Aggregate (Type D, Grade 3 and 4) to Martin Marietta for Grade 3 and Burton Trucking for Grade 4, and any appropriate action. (Briefing 5-11-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

* B) Approval of Budget Amendment Request #101050 for Election Supplies and Legal ads including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for the Elections Department in the amount of $63,404, and any appropriate action. (Briefing 5-11-04)

* C) Approval of Budget Amendment Request #101120 for Training & education for Criminal District Attorney in the amount of $4,000, and any appropriate action.

* D) Approval of Budget Amendment Request #101160 for Office Supplies for County Clerk in the amount of $3,002, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

* A) Approval of Interlocal Agreement between the Denton County Health Department and Northwest Independent School District for public health preparedness, and any appropriate action. (Briefing 5-11-04)

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for April 27, 2004, and any appropriate action.

* B) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for May 4, 2004, and any appropriate action.

12. SHERIFF

* A) Approve Tobacco Compliance Grant Application, and any appropriate action. (Briefing 5-11-04)

13. OTHER DEPARTMENTS

A) Approval of any Transportation Road Improvement Program – 2004 (TRIP-04) bond election. County Judge.

B) Approval of Library Funding Policy, and any appropriate action. County Judge

C) Approve the acceptance of the donation of labor and materials to complete the transition of Janis Lane, and any appropriate action. Commissioners Court (Formal 4-13-04)

D) Approve the appointment of Commissioner Bobbie J. Mitchell to the North Central Texas Council of Governments 2004-2005 Executive Board and any appropriate action. County Judge.

E) Approval of Cathy Allcorn as Chairman of the Drilling/Land Development Committee and appointment of Kelly Zwinggi to the Drilling/Land Development Committee effective May 21, 2004, and any appropriate action. Commissioner, Precinct #4

F) Approval of Potential Change Order #2 for 2003 Tax Notes Roof Repairs by Garnite Roofing Corporation, and any appropriate action. Facilities Department

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval by the Commissioners Court to exercise the option to renew, for one additional year, the Agreement between Gila Corporation, d/b/a Municipal Services Bureau, a Texas Corporation and Denton County, Texas for the collection of delinquent court fines, and any appropriate action. (Briefing 5-11-04)

* C) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County, Texas and the City of Carrollton, and any appropriate action. (Briefing 5-11-04)

* D) Approval of the Interlocal Cooperation Agreement for Ambulances between Denton County, Texas and the City of Carrollton, and any appropriate action. (Briefing 5-11-04)

E) Approval of contract between Denton County and Canyon Lake Ranch, Mgmt. for the Denton County Employee Service Award Event, and any appropriate action. (Formal 5-4 & 11-2004)

F) Approval of the Permanent Slope Easement between Denton County, Texas and Rebecca Elaine Barr Trust I and II and Cynthia Ragan Adams Trust I and II for Boyd Road Project, and any appropriate action.

G) Approval of Amendment #1 to the Local Project Advanced Funding Agreements (L)AFA) between Denton County, Texas, Denton Independent School District (Denton ISD) and the State of Texas, acting through the Texas Department of Transportation (TxDOT) for the Preservation and Adaptive Use of a Historic Bridge Off the State System (Three-Party) for Rector Road at Clear Creek, CSJ 0918-24-141, and any appropriate action.

H) Approval of Amendment 35, to Contract #720056, between Denton County, Texas, and the Office of the Rural Community Affairs for the Swisher Road Water Grant, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

D) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Kenneth W. Kirkland and Kassidy Kirkland, Plaintiff, v. Denton County, Texas, Defendants, Cause #2004-20126-158 pending in the 158th Judicial Court of Denton County, Texas.

E) Consultation with Attorney: Contemplated Litigation; Texas Government Code, Section 551.071 (1)(A); Claim by Kim Paton.

F) Consultation with Attorney: Contemplated Litigation and discussion of possible settlement, Texas Government Code, Section 551.071 (1)(B); Matthew Hanrahan.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT