* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, May 11, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Presentation by the Denton Independent School District to recognize Denton County employees who volunteer as mentors to students. Economic Development

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report/Payroll.

(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of resolution amending authorized representatives with Texpool, and any appropriate action. (Briefing 5-4-04)

6. PURCHASING

* A) Approval of award for Moving Services – Election Supplies, Bid #03-04-1601, to Duryea Moving and Storage, Inc., and any appropriate action. (Briefing 5-4-04)

* B) Approval of exemption from bidding for Sole Source purchase of an Attorney Case Record Search Website design from The Software Group according to the provisions of Section 262.024 (a)(7)(A) of the Local Government Code, and any appropriate action. (Briefing 5-4-04)

C) Approval of selecting Alexandar Utility Engineering, Inc. as the most qualified firm to conduct a feasibility study for a fiber optic network and authority to negotiate a contract, and any appropriate action. (Briefing 5-4-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

* B) Approval of Budget Amendment Request #101010 for Office Machines for Juvenile Probation in the amount of $1,750, and any appropriate action. (Briefing 5-4-04)

* C) Approval of Budget Amendment Request #101020 for Residential Services and Riding Program for Community Corrections in the amount of $36,777 including the creation of a new line item for Grant Purposes, and any appropriate action. (Briefing 5-4-04)

* D) Approval of Budget Amendment Request #101040 for Hardware Maintenance of Justice Information System in the amount of $9,000 including the transfer of funds from District Clerk-Records Management Unappropriated Contingency, and any appropriate action. (Briefing 5-4-04)

* E) Approval of Budget Amendment Request #101070 for Miscellaneous Court Expense including the transfer of funds from Non-Departmental Unappropriated Contingency-Guardianship Contingency for the Probate Court in the amount of $70,250, and any appropriate action. (Briefing 5-4-04)

* F) Approval of Budget Amendment Request #101080 for Road & Bridge, Precinct #1 in the amount of $200,000, and any appropriate action.

G) Approval of Budget Amendment Request #101090 for Remodeling Expense for Historical Park Facilities in the amount of $3,243, and any appropriate action.

* H) Approval of Budget Amendment Request #1010100 for Various Line Items including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Print/Mail Facility and County-Wide Technology in the amount of $23,493, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

D) Approve the renewal of the addressing service agreement contract with the DENCO Area 911 District, for a renegotiated fee and to include digital orthophotograpgy, for FY2005, and any appropriate action. (Briefing 5-4-04)

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for April 20, 2004, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any Transportation Road Improvement Program – 2004 (TRIP-04) bond election. County Judge.

B) Approval of Library Funding Policy, and any appropriate action. County Judge

* C) Approval of Dell computer lease from state contract through Texas Department of Information Resources, and any appropriate action. Information Services (Briefing 5-4-04)

D) Approval of Appointment of Election Judges for the May 15, 4004 Corinth Local Option Election and the Denton County Bond Election, and any appropriate action. Elections Department (Formal 5-4-04)

E) Approval of Courthouse-on-the-Square Audio/Video System (RFP #02-03-1539) change order #1, addition of $7,023.79, any appropriate action. Information Services

F) Approval of a grant application through North Central Texas Council of Governments for funding for a Deputy Fire Marshal/Environmental Crimes Investigator and a crime scene clean-up trailer, and any appropriate action. Emergency Management-Fire Marshal

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of renewal of the Interlocal Cooperation Agreement for Juvenile Pre-Adjudication Facility between Denton County and Cooke County, and any appropriate action. (Briefing 5-4-04)

* C) Approval of renewal of the Interlocal Cooperation Agreement for Juvenile Post-Adjudication between Denton County and Cooke County, and any appropriate action. (Briefing 5-4-04)

* D) Approval of a) the Consent to Easement Structures NO. DACW63-04-0596, b) the Easement for Public Road located in Lewisville Lake to No. DACW63-04-0595, between Denton County, Texas, and the Department of the Army Corps of Engineers Fort Worth District and c) the approval and processing of payment of $345.00 easement fee, and any appropriate action. (Briefing 5-4-04)

* E) Approval of Amendment #1 to a) the Resolution authorizing participation in the development and construction of the SH 121 Bypass and b) the Local Project Advanced Funding Agreements (LPAFA) between Denton County, Texas, and the State of Texas, acting through the Texas Department of Transportation (TxDOT) for the State Highway 121 Bypass Project, and any appropriate action. (Briefing 5-4-04)

F) Approval of contract between Denton County and Canyon Lake Ranch, Mgmt. for the Denton County Employee Service Award Event, and any appropriate action. (Formal 5-4-04)

G) Approval of Chapter 381 Tax Incentive Agreement between Denton County, Texas, and Citicorp North America, Inc. a Delaware Corporation, and any appropriate action. (Formal 5-4-04)

H) Approval of (1) the Software Support Services Agreement; (2) the Product Service Agreement and (3) Attachment One to the Product Service between Payformance Corporation and Denton County, Texas, and any appropriate action.

I) Approval of a) the Construction Agreement, b) the Donation Deed, c) the Permanent Slope Easement, with all necessary exhibits between Denton County, Texas, and 423-Phillips Ranch, Ltd., a Texas limited partnership for the Boyd Road Project, and any appropriate action.

J) Approval of the Contact Agreement between Denton County, Texas, and R-Con, Inc., Bid #03-04-1604, in the amount of $133,289.00, for Chinn Chapel Drainage Improvements, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

D) Consultation with Attorney: Texas Government Code, Section 551.071 (2): Civil Division Workshop on Representation of Commissioners Court, Elected Officials, and Appointed Officials, Rules of Professional Conduct.

E) Deliberations about Real Property, Texas Government Code, Section 551.072; Child Protective Service Lease.

F) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); Kim Patton.

G) Consultation with Attorney: Texas Government Code, Section 551.087; Deliberation regarding Economic Development Negotiations for Project Citicorp.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT