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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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April 20, 2004
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 20th day of April, 2004, at 9:05 a.m. in the Denton County Pre-Trial Facility, 1406 Troy H. LaGrone Drive, Denton, Texas by County Judge Mary Horn. Commissioners Sandy Jacobs, Jim Carter, Bobbie J. Mitchell, and Cynthia White were present along with County Clerk Cynthia Mitchell’s representative, Senior Administrator to Commissioners Court, Kathleen Bransford.
Court opened with an Invocation by Bob Garsee, Chaplain to the Denton County Sheriff’s Office, followed by the Pledges to the American and Texas Flag led by Vanessa Sims, Interim Director of Economic Development.
Mr. Garsee: Our Father and our God, we do come before Thee this morning and humble ourselves in Your presence recognizing that You are an awesome God. Heavenly Father, You tell us over in the book of Habakkuk that you know what the mountains weigh and you know how much water is in all of the seas. And God you know everything. You know the hearts of each of us. And we pray this morning for the Commissioners that - and for the Judge that as the decisions that are made, Heavenly Father, that they would be weighed over carefully. And I do lift up each one to you, that you would empower them, Heavenly Father, that we might work together. I thank the Heavenly Father that You have had your way in all the elections. I thank You that all of this is over. And that now that we can join hands and walk together. You tell us in Your word that people without vision, perish. So help me, Father, just implant in each of our lives the vision that we need in Denton County. Use us in Jesus' name. Amen.
ITEM 1 PUBLIC INPUT
ITEM 5 AUDITOR
5. B) Approval of AN ORDER authorizing the Issuance of “DENTON COUNTY, TEXAS, TAX NOTES, SERIES 2004”, and authorizing matters incident and related thereto.
Move to approve by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 04-0219
ITEM 13 OTHER DEPARTMENTS
13. C) Approval of a Library Funding Policy, and any appropriate action. County Judge (Briefing 4-13- 04)
NO ACTION
RECESS 10:30 a.m.
RECONVENE 10:42 a.m.
ITEM 5 AUDITOR
5. C) Approval of the 2003 Denton County Comprehensive Annual Financial Report, Independent Auditor’s Opinions and Management Letter Recommendations, and any appropriate action.
Move to approve by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order 04-02205. A) Approval of Bill Report/Payroll/Accept Monthly Auditor’s Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund presented for recording purposes only.)DELETIONS –
GENERAL - $ 375.00 to Kevin Hinzman, Attorney, incorrect amount;
PH - $ 218.53 to Texaco for duplicate payment;ADDITIONS –
GEN/DA - $ 30.00 to Manatee County Sheriff to serve Citation; |
R & B/ENG. $ 310.00 to Texas Floodplain Management, reg. fee for Zwinggi/Smith
$ 180.00 to Melanie Smith, Ft. Worth Travel Advance;
DA/Hot Chk. $ 511.48 to Jason’s Deli, luncheon.Move to approve amended Bill Report by Comm. Carter, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 04-0221
ITEM 2 CONSENT AGENDA
TREASURER
5. D) Approval of Payroll.
PURCHASING
6. A) Approval of specifications and authority to advertise for Medical Equipment and Supplies for the Denton County Pre-Trial Center, Bid #04-04-1609, and any appropriate action. (Briefing 4-13-04)
6. B) Approval to declare miscellaneous vehicles, computer/printer equipment and appliances as surplus, to place items in On-line Auction, Sale #04-04-1611, advertise, and any appropriate action. (Briefing 4-13-04)
6. E) Approval of award of bid for Bid #12-03-1590, to Leach Trailers, LLP, and any appropriate action. (Briefing 4-13-04)
6. F) Approval of renewal of bid for Flexible Base (Grade 1, Type A), Bid #03-02-1473, to Martin Marietta Materials, and any appropriate action. (Briefing 4-13-04)
BUDGET
7. A) Approval of Intra-Departmental Transfers, and any appropriate action.
7. B) Approval of Budget Amendment Request #100890 to increase revenues and allocate State Training Fees for Criminal District Attorney, Constable Precincts 1 – 6, and Emergency Management in the amount of $9,735, and any appropriate action. (Briefing 4-13-04)
7. C) Approval of Budget Amendment Request #100900 for Shop Tools and Equipment for Road & Bridge, Precinct’s #3 and #4 in the amount of $1,500, and any appropriate action. (Briefing 4-13-04)
7. D) Approval of Budget Amendment Request #100910 for Salary/Assistants/Benefits and various other line items for tracking costs for reimbursement purposes for Criminal District Attorney-CPS Division in the amount of $184,810, and any appropriate action. (Briefing 4-13-04)
7. F) Approval of Budget Amendment Request #100930 to increase revenues and allocate expenditures for Telephone Service for Telephone Department in the amount of $5,700, and any appropriate action. (Briefing 4-13-04)
7. G) Approval of Budget Amendment Request #100950 for computer Software Maintenance for Sheriff’s Department in the amount of $2,385, and any appropriate action.
HUMAN RESOURCES
8. A) Approval of Order Making Appointments. (Appointments posted and advertised. Interviews conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Tommy Lyles, Field Mechanic/R & B Pct. 1 & 2; Jennifer Sellers, Juvenile Corrections Officer/Juvenile Post Adjudication; Justin Hampton, Emergency Management Intern/Emergency Management; Corina Williams, Office Support Specialist II/WIC – Administration; Donell Barnett, HIV Educator/PH – HIV Education Grant; Vanessa Sims, Interim Director of Economic Development.
COUNTY CLERK
11. A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for March 30, 2004, and any appropriate action.
LEGAL
14. B) Approval of the Drug Abuse Warning Network (DAWN) Terms of Participation for Medical Examiner/Coroner Respondents, and any appropriate action. (Briefing 4-13-04)
14. C) Approval of the Title IV-E County Legal Services Contract with the Texas Department of Protective & Regulatory Services, and any appropriate action. (Briefing 4-13-04)
14. D) Approval of a) the Project for construction of a traffic signal at FM 423 and FM 2934 (Eldorado Pkwy) located within the City of Frisco and b) the Interlocal Cooperation Agreement between Denton County, Texas, and the City of Frisco for construction of a traffic signal at FM 423 and FM 2934 (Eldorado Pkwy) located within the City of Frisco, and any appropriate action. (Briefing 4-13-04)
Move to approve Consent Agenda by Comm. Carter, seconded by Comm.
Jacobs.
Motion Carried 5-0-0
Court Order 04-0222
ITEM 3 RESOLUTIONS/AWARD PRESENTATIONS
3. A) Approval of the Resolution proclaiming Thursday, May 6, 2004 as a day of prayer for our cities, counties, and nation on this 20th day of April, 2004, and any appropriate action. Commissioner, Precinct #1
Move to approve by Judge Horn, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 04-0223
ITEM 6 PURCHASING
6. C) Approval for the use of excess FY2002 Tax Notes to purchase trash receptacles and ash urns, and any appropriate action. (Briefing 4-13-04)
Move to approve by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 04-02246. D) Approval of award of RFP #02-04-1598, Guardianship Program, to Denton County Guardianship Services, Inc., and any appropriate action. (Briefing 4-13-04)
Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 04-0225
ITEM 7 BUDGET
7. E) Approval of Budget Amendment Request #100920 for Training & Education including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Commissioners Court in the amount of $2,800, and any appropriate action. (Briefing 4-13-04)
Move to approve by Comm. Jacobs, seconded by Judge Horn.
Motion Carried 4-0-1 (Carter abstained)
Court Order 04-0226
ITEM 8 HUMAN RESOURCES
8. B) Approve the revisions to the Economic Development Director job description and any appropriate action. (Briefing 4-6, 13-04)
Move to approve by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 4-1-0 (Horn nay)
Court Order 04-0227
ITEM 10 PUBLIC WORKS
10. A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2
10. B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2
10. C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2
NO ACTION
ITEM 13 OTHER DEPARTMENTS
13. A) Approval of a Blue Ribbon Task Force to review opportunities and make recommendations for improved efficiencies in all departments of Denton County Government. Commissioner, Precinct #4
NO ACTION
13. D) Approval of the adoption of the $1.50 County Fee for Child Safety as authorized by Chapter 502.173 of the Transportation Code, and any appropriate action. County Judge (Briefing 4-13-04)
Move to approve by Judge Horn, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order 04-022813. B) Approval of any action regarding the Transportation Road Improvement Program – 2004 (TRIP-04) bond election. County Judge
NO ACTION
13. E) Approval of adding more parking spaces at the Denton County Courthouse by approving the removal of the ten signs on the east side of the Courthouse parking reserving parking spaces for Sheriff’s Department employees and opening the elected officials’ gated parking area a the southwest corner of the Courthouse, and any appropriate action. 362nd District Court (Briefing 4-13-04)
Move to approve by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 04-022913. G) Approval of the acceptance of the resignation of Mr. Rick Salazar from the Denton County Transportation Authority, and the appointment of Mr. Randy Hunt to fill the remainder of the unexpired term, and any appropriate action.
Move to approve by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 04-0230
ITEM 14 LEGAL
14. A) Any appropriate action on Executive Session matters - Legal Department.
NO ACTION
14. F) Approval of the Contract Agreement between Denton County, Texas, and Ashlar Contracting Company, Bid #03-03-1549, in the amount of $226,198.00, for Eakin Cemetery Road Bridge Replacement, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 04-0231
ITEM 13 OTHER DEPARTMENTS
13. F) Approval of space allocation in the Courthouse-on-the-Square, and any appropriate action. County Judge
Move to approve the following:
1) allocate Basement & First Floor to the Museum;
2) allocate Fire Marshall’s Office on 3rd floor as new 1896 Room;
3) allocate MADD House on McKinney to Print/Mail;
4) allocate the Jones Street facility in Lewisville to MADD
by Comm. Jacobs, seconded by Ju
ITEM 14 LEGAL
14. E) Approval of the Lease between Denton County, Texas and Arthur/Geary, LTD., for Office Space for the Denton County Fire Marshal, and any appropriate action. (Formal & Briefing 4 & 13-04)
Move to approve by Judge Horn, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 04-0233
ITEM 16 ADDENDA
16. A) Approval of the Agreement between Denton County Guardianship Services, Inc., and Denton County, Texas for the Guardianship Program, and any appropriate action. DA/Civil Division
Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 04-023416. B) Approval of Emergency Budget Amendment Request #100980 including the creation of new line items for office rent and other necessary expenses for Emergency Management in the amount of $26,244, and any appropriate action. Budget
Move to approve by Judge Horn, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order 04-0235
ITEM 19 ADJOURNMENT 12:20
This set of minutes for April 20, 2004 prepared by Senior Administrator Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.