* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, April 20, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approval of the Resolution proclaiming Thursday, May 6, 2004 as a day of prayer for our cities, counties, and nation on this 20th day of April, 2004, and any appropriate action. Commissioner, Precinct #1

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

B) Approval of An Order Authorizing the Issuance of “DENTON COUNTY, TEXAS, TAX NOTES, SERIES 2004”, and authorizing matters incident and related thereto.

C) Approval of the 2003 Denton County Comprehensive Annual Financial Report, Independent Auditor’s Opinions and Management Letter Recommendations, and any appropriate action.

TREASURER

* D) Approval of Payroll.

6. PURCHASING

* A) Approval of specifications and authority to advertise for Medical Equipment and Supplies for the Denton County Pre-Trial Center, Bid #04-04-1609, and any appropriate action. (Briefing 4-13-04)

* B) Approval to declare miscellaneous vehicles, computer/printer equipment and appliances as surplus, to place items in On-line Auction, Sale #04-04-1611, advertise, and any appropriate action. (Briefing 4-13-04)

C) Approval for the use of excess FY2002 Tax Notes to purchase trash receptacles and ash urns, and any appropriate action. (Briefing 4-13-04)

D) Approval of award of RFP #10-03-1587, Guardianship Program, to Denton County Guardianship Services, Inc., and any appropriate action. (Briefing 4-13-04)

* E) Approval of award of bid for Bid #12-03-1590, to Leach Trailers, LLP, and any appropriate action. (Briefing 4-13-04)

* F) Approval of renewal of bid for Flexible Base (Grade 1, Type A), Bid #03-02-1473, to Martin Marietta Materials, and any appropriate action. (Briefing 4-13-04)

7. BUDGET

* A) Approval of Intra-Departmental Transfers, and any appropriate action.

* B) Approval of Budget Amendment Request #100890 to increase revenues and allocate State Training Fees for Criminal District Attorney, Constable Precincts 1 – 6, and Emergency Management in the amount of $9,735, and any appropriate action. (Briefing 4-13-04)

* C) Approval of Budget Amendment Request #100900 for Shop Tools and Equipment for Road & Bridge, Precinct’s #3 and #4 in the amount of $1,500, and any appropriate action. (Briefing 4-13-04)

* D) Approval of Budget Amendment Request #100910 for Salary/Assistants/Benefits and various other line items for tracking costs for reimbursement purposes for Criminal District Attorney-CPS Division in the amount of $184,810, and any appropriate action. (Briefing 4-13-04)

E) Approval of Budget Amendment Request #100920 for Training & Education including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Commissioners Court in the amount of $2,800, and any appropriate action. (Briefing 4-13-04)

* F) Approval of Budget Amendment Request #100930 to increase revenues and allocate expenditures for Telephone Service for Telephone Department in the amount of $5,700, and any appropriate action. (Briefing 4-13-04)

* G) Approval of Budget Amendment Request #100950 for computer Software Maintenance for Sheriff’s Department in the amount of $2,385, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve the revisions to the Economic Development Director job description and any appropriate action. (Briefing 4-6, 13-04)

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

11. COUNTY CLERK

* A) Approve the County Clerk’s minutes from Commissioners Court Formal Agenda for March 30, 2004, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of a Blue Ribbon Task Force to review opportunities and make recommendations for improved efficiencies in all departments of Denton County Government. Commissioner, Precinct #4

B) Approval of any action regarding the Transportation Road Improvement Program – 2004 (TRIP-04) bond election. County Judge

C) Approval of a Library Funding Policy, and any appropriate action. County Judge (Briefing 4-13-04)

D) Approval of the adoption of the $1.50 County Fee for Child Safety as authorized by Chapter 502.173 of the Transportation Code, and any appropriate action. County Judge (Briefing 4-13-04)

E) Approval of adding more parking spaces at the Denton County Courthouse by approving the removal of the ten signs on the east side of the Courthouse parking reserving parking spaces for Sheriff’s Department employees and opening the elected officials’ gated parking area a the southwest corner of the Courthouse, and any appropriate action. 362nd District Court (Briefing 4-13-04)

F) Approval of space allocation in the Courthouse-on-the-Square, and any appropriate action. County Judge

G) Approval of the acceptance of the resignation of Mr. Rick Salazar from the Denton County Transportation Authority, and the appointment of Mr. Randy Hunt to fill the remainder of the unexpired term, and any appropriate action.

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Drug Abuse Warning Network (DAWN) Terms of Participation for Medical Examiner/Coroner Respondents, and any appropriate action. (Briefing 4-13-04)

* C) Approval of the Title IV-E County Legal Services Contract with the Texas Department of Protective & Regulatory Services, and any appropriate action. (Briefing 4-13-04)

* D) Approval of a) the Project for construction of a traffic signal at FM 423 and FM 2934 (Eldorado Pkwy) located within the City of Frisco and b) the Interlocal Cooperation Agreement between Denton County, Texas, and the City of Frisco for construction of a traffic signal at FM 423 and FM 2934 (Eldorado Pkwy) located within the City of Frisco, and any appropriate action. (Briefing 4-13-04)

E) Approval of the Lease between Denton County, Texas and Arthur/Geary, LTD., for Office Space for the Denton County Fire Marshal, and any appropriate action. (Formal & Briefing 4 & 13-04)

F) Approval of the Contract Agreement between Denton County, Texas, and Ashlar Contracting Company, Bid #03-03-1549, in the amount of $226,198.00, for Eakin Cemetery Road Bridge Replacement, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT