* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, March 23, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

TIMED AGENDA ITEMS

9. A) 9:00 A.M.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

9:00 am A) Approve the change of the name of “Fishtrap Road to Shenandoah Drive”, and any appropriate action. DA/Civil

5. AUDITOR

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of renewal of contract for Janitorial Supplies, Bid #03-03-1544, to Eagle Brush and Chemical, Inc., for Section I, Five Star Supply for Section II and Dart Janitorial and Paper for Section IV, and any appropriate action. (Briefing 3-16-04)

* B) Approval of specifications and authority to advertise for Surface Treatment Aggregate, Bid #01-04-1595, and any appropriate action. (Briefing 3-16-04)

* C) Approval of selecting Carter and Burgess as the most qualified firm for additional Engineering Services for FM 423, authority to negotiate a contract, and any appropriate action. (Briefing 3-16-04)

* D) Approval of award of bid for Denton County Roofing Project – Roof Repairs, Bid #12-03-1591, to Granite Roofing Corporation for the sum of $100,000.00, and any appropriate action. (Briefing 3-16-04)

E) Approval of renewal of contract for Elevator Maintenance, Bid #04-03-1553, to United Elevator Service, Inc., and any appropriate action. (Briefing 3-16-04)

F) Approval of specifications and authority to advertise for Chinn Chapel Road Drainage Improvements, Bid #03-04-1604, and any appropriate action.

7. BUDGET

A) Approval of Intra-Departmental Operating Transfers and any appropriate action.

* B) Approval of a Budget Amendment Request #100740 for Road Maintenance Equipment for Road & Bridge, Precinct’s #3 and #4 in the amount of $24,425, and any appropriate action. (Briefing 3-16-04)

* C) Approval of Budget Amendment Request #100750 for Contract Labor for Sheriff’s Department in the amount of $5,000, and any appropriate action. (Briefing 3-16-04)

* D) Approval of Budget Amendment Request #100760 to increase revenues and allocate expenditures for various line items for Bioterrorism Grant in the amount of $13,950, and any appropriate action. (Briefing 3-16-04)

* E) Approval of Budget Amendment Request #100770 for Interpreters including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Justice of the Peace, Precinct #2 in the amount of $2,971, and any appropriate action. (Briefing 3-16-04)

* F) Approval of Budget Amendment Request #100780 for Computer Software including the transfer of $6,900 from D. A. Hot Check-Unappropriated Contingency funds for Criminal District Attorney-Hot Check Department for a total amendment of $10,000, and any appropriate action.

* G) Approval of Budget Amendment Request #100810 for Contract Labor for County-Wide Technology in the amount of $15,000, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

C) Approval of any appropriate action including all legal requirements to make any necessary changes to the Centralized Road & Bridge System versus the Ex-Officio Commissioners Road System. Commissioner, Precinct #2

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of a Blue Ribbon Task Force to review opportunities and make recommendations for improved efficiencies in all departments of Denton County Government. Commissioner, Precinct #4

* B) Approval of request from Denton County Texas Cooperative Extension to use the Denton County Firefighters Memorial Park to conduct a public event, The Denton County Fruit, Vegetable, Herb and Flower Show on June 19, 2004 from 7 am to 3pm, and any appropriate action. Aide to the Court (Briefing 3-16-04)

* C) Approval of the Farmer’s Market Association and Denton County Texas Cooperative Extension to use the corner parking lot at Carroll Blvd. and Sycamore Street for marketing produce grown by Denton County Farmers from April through November from 7am to 6 pm, and any appropriate action. Aide to the Court (Briefing 3-16-04)

* D) Approval of acceptance of the proposal for the year 2004-2005 Greater Denton Arts Council Grant for $1,300 for December Holiday Musicales and Handpainted Porcelain seminar at the Bayless-Selby House Museum, and any appropriate action. CHOS/BSH Museum (Briefing 3-16-04)

* E) Approval of acceptance of the proposal for the year 2004-2005 Greater Denton arts Guild Grant for $2,034 for Courthouse Museum “Fiesta-Off-the-Square”, and any appropriate action. CHOS/BSH Museum (Briefing 3-16-04)

F) Approve the appointment of Guy Wade Willis to the Denton County Drilling/Land Development Committee. Commissioner, Precinct #4

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

B) Approval of the Chapter 381 Tax Incentive Agreement between Denton County, Texas, and Flowers Baking Company of Denton, a Texas limited liability company, and any appropriate action. (Briefing 3-16-04)

C) Approve resolutions authorizing the sale, in accordance with Property Tax Code 34.05, of foreclosed delinquent tax properties held in trust by Denton County for itself and other taxing units, and any appropriate action. (Briefing 3-16-04)

* D) Approval of acceptance of the gift of 1.43 acres of Reveille Bluegrass sod from Gardner Turfgrass, Inc. to Denton County, Texas, for the purpose of resodding the lawn of the Denton County Courthouse on the Square (CHOS), including delivery to the site, and any appropriate action. (Briefing 3-16-04)

* E) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County, Texas and the City of Roanoke, and any appropriate action. (Briefing 3-16-04)

* F) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County, Texas and the City of Roanoke, and any appropriate action. (Briefing 3-16-04)

G) Approval of Lease Agreement between Denton County, Texas and Masoud Sadeghian d/b/a Masoud Property for office space for Justice of the Peace, Precinct 4, and any appropriate action. (Briefing 3-16-04)

H) Approval of Professional Services Contract between Denton County, Texas and Rene’ Bates Auctioneers, Inc. for Online Auctioneering Services, and any appropriate action. (Briefing 3-16-04)

I) Approval of a) the Project and b) the Interlocal Cooperation Agreement between Denton County, Texas, and Cooke County, Texas, for road maintenance, and any appropriate action. (Briefing 3-9-04; Formal 3-16-04)

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT