* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, February 3, 2004, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court’s Office.

Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

B) Approve the Denton County Quarterly Investment Report for the Period Ending December 31, 2003, and any appropriate action. (Briefing 01-27-04)

6. PURCHASING

* A) Approval of specifications and authority to advertise for Denton County Roofing Project – Roof Repairs, Bid #12-03-1591, and any appropriate action. (Briefing 01-27-03)

7. BUDGET

* A) Approval of Budget Amendment Request #100460 for Hardware Maintenance and Computers including the transfer of funds from District Clerk Records Management Fund-Unappropriated Contingency for District Clerk Records Management Fund and Justice Information Systems for a total amendment of $13,851, and any appropriate action. (Briefing 01-27-04)

* B) Approval of Budget Amendment Request #100470 for Computers for Bioterrorism Grant in the amount of $10,150, and any appropriate action. (Briefing 01-27-04)

* C) Approval of Budget Amendment Request #100480 for Computer Software for County-Wide Technology in the amount of $390, and any appropriate action. (Briefing 01-27-04)

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

* B) Approve the Equal Employment Opportunity Plan for 2004, and any appropriate action. (Briefing 01-27-04)

9. HEALTH

10. PUBLIC WORKS

A) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

B) Approve internal procedures for the workings between the new Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

* C) Approve the FINAL Plat of Peek Addition, Precinct #4, and any appropriate action.

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the Confederate Monument water fountains. Commissioners Court

* B) Approve the application for the USDA School Commodity Program (school year 2004-2005), and any appropriate action. (Briefing 01-27-04)

* C) Approval of Building Usage Request from the Denton County Council of Republican Organizations for the use of the Commissioners Court Meeting Room at the Pre-Trial Facility on Thursday, February 12, 2004 from 7:00 pm to 9:00 pm for the purpose of a Candidate Forum, and any appropriate action. Aide-to-the-Court

* D) Approval of the Allocation of $300, 000.00 of Better, Safer Road Program, Precinct 4 discretionary funds for the extension of Cleveland Gibbs Road south of SH 114 to Litsey Road, and any appropriate action. Commissioner Precinct #4

E) Approve the appointment of Phil Ryan as representative of the Denton County Sheriff’s Department to the Denton County Drilling/Land Development Committee, and any appropriate action. Commissioner, Precinct #4

F) Approve the appointment of Lt. Jerrol Sanders as representative of the Denton County Constable, Precinct 2 to the Denton County Drilling/Land Development Committee, and any appropriate action. Commissioner, Precinct #4

G) Approve the appointment of John T. Bryant to the Denton County Drilling/Land Development Committee, and any appropriate action. Commissioner, Precinct #4

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approve Interlocal Cooperation Agreement between Denton County & the Town of Clark to provide Communications Services for one (1) police officer for the Town of Clark, and any appropriate action. (Briefing 01-27-04)

* C) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County, Texas and (1) the Town of Flower Mound; (2) the City of Lewisville; (3) the City of Plano; and (4) the Town of Trophy Club, and any appropriate action. (Briefing 01-27-04)

* D) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County, Texas and (1) the Town of Flower Mound; (2) the City of Lewisville; and (3) the Town of Trophy Club, and any appropriate action. (Briefing 01-27-04)

E) Approval of Amendment #2, to the Contract for Engineering Services between Denton County, Texas, and Huitt-Zollars, Inc., to provide additional services on the Eakin Cemetery Road bridge over tributary to Denton Creek Project and additional funding in the amount of $4,328.00, as Huitt-Zollars, Inc., was designated as most qualified by Commissioners Court on October 2, 2001, and any appropriate action.

F) Approval of Amendment #2, to the Contract for Engineering Services between Denton County, Texas, and Huitt-Zollars, Inc., to provide additional services on the Hilltop Road bridge over Fincher Branch Creek (tributary to Hickory Creek) Project and additional funding in the amount of $4,328.00, as Huitt-Zollars, Inc., was designated as most qualified by Commissioners Court on October 2, 2001, and any appropriate action.

G) Approval of Amendment #2, to the Contract for Engineering Services between Denton County, Texas, and Huitt-Zollars, Inc., to provide additional services on the Trietsch Road bridge over Moores Branch Creek Project and additional funding in the amount of $4,328.00, as Huitt-Zollars, Inc., was designated as most qualified by Commissioners Court on October 2, 2001, and any appropriate action.

H) Approval of Amendment #2, to the Contract for Engineering Services between Denton County, Texas, and Bridgefarmer &n Associates, Inc., for additional services and funding in the amount of $195,460.00 for a total contract amount of $5,647,851.00, for SH 121 Project, as Bridgefarmer and Associates Inc. was previously declared most qualified by the Court on August 8, 2000 for the SH 121 project, and any appropriate action.

I) Approval of Amendment #2, to the Contract for Engineering Services between Denton County, Texas, and Huitt-Zollars, Inc., for year 3 of the 5 year Bridge Management Program Plan; Huitt-Zollars, Inc., was designated as most qualified by Commissioners Court on October 2, 2001, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 43rd District Court.

E) Consultation with Attorney: Texas Government Code, Section 551.071 (2); Aubrey Road and Bridge Facility Investigation.

F) Consultation with Attorney: Texas Government Code, Section 551.071 (2); General Motors and Triangle Chevrolet, Inc.

G) Consultation with Attorney: Texas Government Code, Section 551.071 (1)(A); Robert Osburn, P.C. and Blassingame & Osburn, P.C., vs. Denton County District Clerk, pending in the 2nd Court of Appeals of Fort Worth, Texas, Cause No. 02-02-00340-CV.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT