* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, December 09, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approval of a presentation of the National Sheriff's Association's "MEDAL OF MERIT" to Captain
Gregory Leveling by Sheriff Weldon Lucas, and any appropriate action. Sheriff

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

A) Approval of award of bid for Historic Courthouse Renovation, Interior Corridor Restoration, Bid #10-03-1588, to Joe R. Jones Construction, Inc. for base bid and Alternate #1, for total of $166,500.00, and any appropriate action.

B) Approval of award of bid for Historic Courthouse Renovation, Interior Millwork, Bid #10-03-1585, to Joe R. Jones Construction, Inc. for base bid and Alternate #4A, for total of $235,922.00, and any appropriate action.

7. BUDGET

* A) Approval of Budget Amendment Request #100260 to increase revenues and allocate expenditures for Office Supplies and Laboratory for HIV Education Grant in the amount of $33,000, and any appropriate action. (Briefing 12-02-03)

* B) Approval of Budget Amendment Request #100280 for Small Tools and Equipment for Road & Bridge Precinct #1 and Precinct #2 in the amount of $2,495, and any appropriate action. (Briefing 12-02-03)

* C) Approval of Budget Amendment Request #100290 to increase revenues and allocate expenditures for salary assistants/benefits, supplies and capital equipment including the creation of new line items for Grant purposes for Federal Health Care Facility Grant in the amount of $252,410, and any appropriate action. (Briefing 12-02-03)

* D) Approval of Budget Amendment Request #100300 for Shop Tools & Equipment for Road & Bridge Precinct #3 and Precinct #4 in the amount of $1,785, and any appropriate action. (Briefing 12-02-03)

* E) Approval of Budget Amendment Request #100310 for various line items for Road & Bridge Precinct #3 and Precinct #4 in the amount of $2,725, and any appropriate action. (Briefing 12-02-03)

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

* B) Approve the change of the Assistant WIC Director, slot #011-WC, from a full-time to a part time position, and any appropriate action. (Briefing 12-02-03)

9. HEALTH

* A) Approval of 10 month contract extension of the CHIP program, and any appropriate action. (Briefing 12-02-03)

10. PUBLIC WORKS

A) Approve internal procedures for the workings between the new Ex-Officio Commissioners and central departments, and any appropriate action. Commissioner, Precinct #2

B) Approve any road and bridge differences between Ex-Officio Road Commissioners that need to be addressed by the Commissioners Court, and any appropriate action. Commissioner, Precinct #2

11. COUNTY CLERK

* A) Approve the County Clerk minutes for Denton County Commissioners Court Meeting, November 25, 2003 - Formal Session, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the Confederate Monument water fountains. Commissioners Court

* B) Approval of revised Denton County Tax Abatement Policy, and any appropriate action. Economic Development (Briefing 12-02-03)

C) Approve acceptance of Bruce Larson's resignation from the Transportation Committee and appointment of Perry Schrag to fill unexpired term effective immediately. Commissioner, Precinct #2

D) Approval of Courthouse-on-the-Square Restoration Project Potential Change Order #8 fro Joe R. Jones for Basement HVAC - $379,486.57; Potential Change Order #9 for Joe R. Jones for Door Hardware Modifications - $3,953.92; Potential Change Order #10 for Joe R. Jones for Tower Clock - $13,682.40; and Potential Change Order #11 for Joe R. Jones deduction for Floor Grille Substitution - $562.28, Wall Painting - $759.07 and Balcony Window Opening - $0.00. Potential Change Orders are for an addition of $383,440.49 and $1,321.35 as a deduction, and any appropriate action.

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

B) Approval of a) submission of an Application and b) Resolution for Highway Safety Funding for the Criminal District Attorney's DWI Prosecution Expansion Grant to the Texas Department of Transportation, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the Supreme Court of Texas.

E) Consultation with Attorney: Texas Government Code, Section 551.071 (2); Duty of attorney within Texas Disciplinary Rules of Professional Conduct.

F) Consultation with Attorney: Texas Government Code, Section 551.072 and 551.073 - Real Estate and Gifts and Donations 103 Swisher Road and 105 Swisher Road.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT