* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, October 21, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Presentation of Highland Village Teen Center. Commissioner, Precinct #3

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

B) Approval of allocating $369,955 in 1999 Road Bond Fund Interest to Fund the FY 2004 ITS Transportation Enhancement Contract, and any appropriate action. (Briefing 10-14-03)

TREASURER

* C) Approval of Payroll.

6. PURCHASING

A) Approval of specifications and authority to advertise for Historic Courthouse Renovation, Interior Millwork, Bid #10-03-1585, Bid #10-03-1585, and any appropriate action.

7. BUDGET

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

A) Approval of 31 day contract extension of CHIP program and any appropriate action. (Briefing 10-14-03)

10. PUBLIC WORKS

A) Approval of Committee Assignments for the Director of Public Works/Planning to include Vehicle & Radio Assessment Committee, Recycle Committee, Master Space Plan Committee and the Director of Public Works/Engineering to include Loss Control Committee, Personnel Committee and any appropriate action. (Briefing 10-14-03)

B) Discussion of the authority of individuals that have any authority associated with Road & Bridge Argyle and Road & Bridge Aubrey, and any appropriate action. Comm. Precinct #2

C) Approval of a letter to all Road and Bridge employees regarding changes to Public Work's Department and their affect on all employees in those departments, and any appropriate action. County Judge

* D) Approve the Final Plat of Savannah - Phase 1, Precinct #1. Planning

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for September 30, 2003, and any appropriate action.

12. SHERIFF

A) Approve Sheriff Weldon Lucas's request for the transfer of one (1) Ford Aerostar Cargo Van (inventory #FM96C81) from Records Management to the North Central Texas Narcotics Task Force for use as a multipurpose vehicle, and any appropriate. (Briefing 11-14-03)

13. OTHER DEPARTMENTS

A) Approval of any action related to the Confederate Monument water fountains. Commissioners Court

B) Approval of Courthouse-on-the-Square Restoration Project Potential Change Order #6 for Joe R. Jones for North and East Façade Stone Replacement, $42,957.81, and Change Order #7 for Joe R. Jones for reposition of floor grilles, $11,190.96 and contract extension, $35,183.96, totaling $89,332.73, and any appropriate action. Facilities

C) Approval of the FY 2400 Emergency Management Performance Grant Application. Fire Marshal

D) Approve the appointment of a Court Member to the PEBC Board of Governors, effective January 1, 2004, and any appropriate action. Commissioners Court

E) Approval of changes to the Commissioners Court Operating Procedures, and any appropriate action. County Judge

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Memorandum of Understanding between Denton County, Texas and the U.S. Corps of Engineers, Fort Worth District, and any appropriate action. (Briefing 10-14-03)

* C) Approval of a Permanent Right-of-Way Easement, a Permanent Drainage Easement, and a Temporary Construction Easement between Buddy D. and Mindy M. Kinney and Denton County, Texas, for the Eakin Cemetery Road Bridge Replacement Project, and any appropriate action. (Briefing 10-14-03)

* D) Approval of the Statement of Work for Services between Denton County, Texas and International Business Machines Corporation (IBM), and any appropriate action. (Briefing 10-14-03)

* E) Approval of the Annual On-Site Service Agreement between Denton County, Texas and Peak Technologies, Inc. for the Treasurer's Office pressure sealer, and any appropriate action. (Briefing 10-14-03)

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the Supreme Court of Texas.

E) Consultation with Attorney, Pending Litigation pursuant to Section 551.071(1)(A), Government Code; Mark Valimont v. Denton County Jail, et al.; In the United States District Court for the Eastern District of Texas Sherman Division; Case no. 03-CV-367.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT