* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, September 16, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office.  Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approval of a proclamation naming Monday, September 22, 2003 as Family Day in Denton County, and any appropriate action. County Judge

B) Approval of a Resolution in support of the passage of H.R. 2208, the Highway Funding Equity Act of 2003, and any appropriate action. County Judge

C) Approval of presentation for the Denton County Budget Office for the Distinguished Budget Presentation Award, and any appropriate action.

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

* A) Approval of award for Audio/Visual System for Commissioners Courtroom, RFP #02-03-1539, to ECI Video as the State of Texas CISV Best Value, and any appropriate action. (Briefing 09-09-03)

* B) Approval of award for Access Control System, RFP #08-03-1578, to Henry Brother Electronics as the State of Texas CISV Best Value, and any appropriate action. (Briefing 09-09-03)

* C) Approval of change to Nextel Service for Emergency Management from current wireless phone service, and any appropriate action. (Briefing 09-09-03)

* D) Approval of renewal of Bid #07-01-1440 for Janitorial Paper Products, to Empire Paper Co. for item #1, Unipak Corp. for Item #5 and 6, and any appropriate action. (Briefing 09-09-03)

* E) Approval of award of bid for Pharmaceutical Service-Public Health, Bid #07-03-1569, to Denton Prescription Shop for Denton and SMC Rx for Lewisville, and any appropriate action. (Briefing 09-09-03)

* F) Approval of specifications for Request for Qualifications for Architectural Services for Building Renovation, RFQ #08-03-1581, selection of evaluation committee to include Mary Horn, Steve Mossman, Kelly Zwinggi, Danny Brumley, and Beth Fleming, and any appropriate action. (Briefing 09-09-03)

* G) Approval of award for Armored Car Services, Bid #06-03-1562, to Dunbar Armored, Inc. , and any appropriate action. (Briefing 09-09-03)

* H) Approval of award of bid for Uniform Rental, Bid #07-03-1572, to Unifirst, and any appropriate action. (Briefing 09-09-03)

I) Approval of specifications and authority to advertise for Medical Laboratory Services-Human Resources, RFP #09-03-1582, and any appropriate action.

J) Approval of award for Medical Laboratory Services RFP #06-03-1565, to Norchem Drug Testing Laboratory-alternative proposal for Section B, Adult and Juvenile Probation Drug Testing and Clinical Pathology Labs for Section C, Jail and Public Health Lab Services and rejection of proposals for Section A, Human Resources Drug Testing and Physical Examinations, and any appropriate action.

7. BUDGET

A) Approve the adoption of the 2003-2004 Denton County Budget in the amount of $118,973,294, and any appropriate action. (Formal 09-09-03)

B) Approval of the adoption of the tax rate on $100 of taxable value for Denton County for tax year 2003 as follows: $0.21343 for the purpose of maintenance and operation and $0.033740 for the payment of principal and interest on debt service, for a total County tax rate of $0.24717, and any appropriate action. (Formal 09-09-03)

* C) Approval of Budget Amendment Request #102330 for Operating Equipment including the creation of a new line item for contract purposes for FY 2003-2004 for Shady Shores Law Enforcement in the amount of $2,785, and any appropriate action. (Briefing 09-09-03)

* D) Approval of Budget Amendment Request #102390 to increase revenues and allocate expenditures for Salaried, Assistants/Benefits and various other line items for Public Health-HIV Education Grant in the amount of $9,004, and any appropriate action. (Briefing 09-09-03)

* E) Approval of Budget Amendment Request #102440 to reallocate excess funds for Small Tools and Shop Supplies for Centralized Road & Bridge in the amount of $16,844, and any appropriate action. (Briefing 09-09-03)

* F) Approval of Budget Amendment Request #102450 for Contract Labor for Criminal District Attorney in the amount of $4,100, and any appropriate action. (Briefing 09-09-03)

* G) Approval of Budget Amendment Request #102460 for Computers and Computer Software including the transfer of funds from JP Technology Fund Unappropriated Contingency funds for JP Technology Fund and County-Wide Technology for a total amendment of $6,580, and any appropriate action. (Briefing 09-09-03)

* H) Approval of Budget Amendment Request #102470 for various line items for Department of Information Services and County-Wide Technology in the amount of $4,900, and any appropriate action.

I) Approval of Budget Amendment Request #102500 to increase and allocate expenditures for Computer Software Maintenance for Department of Information Services in the amount of $4,000, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

10. PUBLIC WORKS

A) Approval of Ex-Officio Road Commissioner System assignment of facilities and any appropriate action relative to the changes to the new system. Commissioner, Precinct #2

B) Approval of changes in the reorganization/budget of the Public Works Department, and any appropriate action. Commissioner, Precinct #3

C) Approve revisions to job descriptions associated with the reorganization of the Public Works Department, and any appropriate action. Human Resources

D) Approval of Ex Officio Road Commissioners Rules and Road Policies and Department Policies and Procedures, and any appropriate action. Civil DA

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk minutes for Denton County Commissioners Court Meeting, August 26, 2003 - Formal Session, and any appropriate action.

* B) Approve the transcribed minutes and the County Clerk minutes for Denton County Commissioners Court Meeting, September 2, 2003 - Formal Session, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the Confederate Monument water fountains. Commissioners Court

* B) Approval regarding the building usage request from Homeowners Association for the purpose of a meeting on Tuesday, September 30, 2003 from 7:00 pm to 9:00 pm. at the Sandy Jacobs Government Center, and any appropriate action. Aide to the Court (Briefing 09-09-03)

C) Approve the Results for the 2003 Constitutional Amendment Election of September 13, 2003, and any appropriate action. (Briefing 09-09-03)

D) Approval of nominations(s) by Commissioners Court to serve on the Denton Central Appraisal District Board of Directors, and any appropriate action. County Judge

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of Lease Agreement between Denton County, Texas and Harold A. O'Neal, Company for Office Space for Constable, Precinct 4, and any appropriate action. (Briefing 09-09-03)

* C) Approval of the Interlocal Agreements between Denton Independent School District and Denton County and Clear Creek Water Shed Authority and Denton County, for the 2003 property taxes, and any appropriate action. (Briefing 09-09-03)

* D) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Frisco, and any appropriate action. (Briefing 09-09-03)

* E) Approval of Interlocal Agreement for Patrol Services between the Town of Bartonville & Constable Hatzenbuhler, Precinct #4, and any appropriate action. (Briefing 09-09-03)

F) Approval of the Agreement for Services between Denton County, Texas, and the University of North Texas, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the Supreme Court of Texas.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT