* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, September 9, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

TIMED AGENDA ITEMS

4. A) 9:10 A.M.

4. B) 11.00 A.M.

4. C) 11.15 A.M.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

  1.         PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table.  Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting. 

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court.  Please address all comments to the Presiding Officer.

  2.         CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately. 

  3.         RESOLUTIONS/AWARD PRESENTATIONS

A)   Approve continuation of the Disaster Declaration for Denton County for threat of wildland fires due to draught conditions, and any appropriate action. Emergency Management

  4.         PUBLIC HEARINGS

        9:10 A.M. A) Approval to take evidence on changes to the Engineering Section of the Denton County Subdivision Rules and Regulations, and any appropriate action. Civil DA 

11.00 A.M. B)    Public Hearing on the Denton County Budget for FY2003-2004, and any appropriate action. Budget 

                              C)    Approve the adoption of the 2003-2004 Denton County Budget in the amount of $119,211,074, and any appropriate action. Budget 

11.15 A.M. D)    Approval of the adoption of the tax rate on $100 of taxable value for Denton County for tax year 2003 as follows: $0.21343 for the purpose of maintenance and operation and $0.033740 for the payment of principal and interest on debt service, for a total County tax rate of $0.24717, and any appropriate action. 

  5.         AUDITOR

                A)   Approval of Bill Report/Payroll.

(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.) 

TREASURER

*      B)    Approval of Payroll.

  6.         PURCHASING

                *   A) Approval of award of bid for Tray Washer and Waste Equipment System, Bid #07-03-1570, to PASCO for $67,840, and any appropriate action. (Briefing 09-0-03)

                 *   B) Approval of award of bid for Emulsified Asphalt, Bid #06-03-1567, to Koch Materials, C., and any appropriate action. (Briefing 09-02-03) 

* C)  Approval of specifications for Consulting Services for ROW Acquisition for FM 1171, RFP #08-03-1580, approval of Evaluation Committee, and any appropriate action. (Briefing 09-02-03)

  7.         BUDGET

                *  A) Approval of Budget Amendment Request #102240 for various line items for Sheriff’s Department in the amount of $11,913, and any appropriate action. (Briefing 09-02-03)

                *  B) Approval of Budget Amendment Request #102260 for Office Supplies for BRLHO/Innovation Grant in the amount of $15,000, and any appropriate action. (Briefing 09-02-03)

                * C)    Approval of Budget Amendment Request #102290 for Contract Labor and Office Supplies including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Print/Mail Department in the amount of $1,400, and any appropriate action. (Briefing 09-02-03)

                * D)    Approval of Budget Amendment Request #102300 for various line items including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Commissioner, Precinct 4 in the amount of $1,397, and any appropriate action. (Briefing 09-02-03)

                  E) Approval of Budget Amendment Request #102310 for Indigent Medical Care for Indigent Health Care in the amount of $200,000, and any appropriate action. (Briefing 09-02-03)

                * F)    Approval of Budget Amendment Request #102320 for Court Appointed Attorneys-Juvenile including the transfer of funds from Non-Departmental Unappropriated Contingency-Court Ordered Contingency for County Court at Law #1in the amount of $38,327, and any appropriate action. (Briefing 09-02-03

                * G)    Approval of Budget Amendment Request #102340 for Computer Supplies and Office Supplies for County auditor in the amount of $2,675, and any appropriate action.

                 *  H)    Approval of Budget Amendment Request #102350 for Computer Software for County-Wide Technology in the amount of $52,000, and any appropriate action.

                * I)     Approval of Budget Amendment Request #102360 for Printed Material for Criminal District Attorney in the amount of $794, and any appropriate action.

                * J)     Approval of Budget Amendment Request #102370 for Water Service and Sanitation Service Expense for Various County Facilities Buildings in the amount of $2,200, and any appropriate action.

                 * K)    Approval of Budget Amendment Request #102380 for Office Supplies for County Clerk in the amount of $534, and any appropriate action.

                * L)    Approval of Budget Amendment Request #102400 for Lease Payment including the transfer of funds from DA-Hot Check Unappropriated Contingency funds for Criminal District Attorney-Hot Check Department in the amount of $1,016, and any appropriate action.

                  *  M)   Approval of Budget Amendment Request #102410 for various line items for Centralized Road & Bridge in the amount of $87,998, and any appropriate action.

                 *  N)    Approval of Budget Amendment Request #102420 for Bridge Consultant Fees for Centralized Road & Bridge in the amount of $28,487, and any appropriate action.

                  * O)    Approval of Budget Amendment Request #102430 for Contract Road Work for Centralized Road & Bridge in the amount of $75,000, and any appropriate action.

  8.         HUMAN RESOURCES

                 * A)   Approval of Order Making Appointments.   (Appointments have been posted and advertised.  Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders.  These appointments are within the budgetary constraints.) 

                  B)    Approve revisions to Personnel Policy #6.3 Longevity Pay, and any appropriate action. (Briefing 09-02-03)

  9.         HEALTH

                               A)   Approval of Federally Qualified Health Center Incubator Program Proposal, and any appropriate action.

 10.         PUBLIC WORKS

                            * A)   Approve Courthouse on the Square Restoration Project Potential Change Order #5 for Joe R. Jones Stone Replacement, $19.372.90, Door Hardware modifications, $919.88, and valve box modifications and valve replacements, $4,688.01, totaling $24,960.79, and any appropriate action. Facilities (Briefing 09-02-03)

                B) Discussion of the state laws that pertain to the authority and responsibility of the Commissioners Court on the County roads within the unincorporated areas of the county and any appropriate action that relates to this subject. Commissioner, Precinct #2 (Formal 09-02-03)

     C) Discussion of the importance of the bond relating to any type Road Supervisor System and the potential effects if those bonds are not properly signed or implemented and any appropriate action. Commissioner, Precinct #2 (Formal 09-02-03)

                 D)  Discussion of keeping the same basic Public Works and Road Supervisor System that is in place today and any appropriate action that may relate to this subject. Commissioner, Precinct #2 (Formal 09-02-03)

                 E)  Approve the changes in the job descriptions in the Public Works Department and Road and Bridge in regards to the reorganization, and any appropriate action. Commissioner, Precinct #2 (Formal 08-05, 12, 26; 09-02-2003)

                  * F)    Approve the Final Plat of the Providence Addition, Phase 4, Precinct #1, and any appropriate action. Planning

 11.        COUNTY CLERK

                * A)   Approve the transcribed minutes and the County Clerk minutes for Denton County Commissioners Court Meeting, August 19, 2003 – Formal Session, and any appropriate action.

 12.        SHERIFF

 13.        OTHER DEPARTMENTS

      A)  Approval of any action related to the Confederate Monument water fountains. Commissioners Court

     B)  Approve the formulation of a task force to evaluate residential and commercial development’s compatibility with gas exploration, and any appropriate action. Commissioner, Precinct #4 (Briefing 09-02-03)

 14.        LEGAL

      A)  Any appropriate action on Executive Session matters - Legal Department.

                 * B)  Approval of Lease Agreement between Denton County, Texas, and Garden Ridge at Valley Co. for office space for the juvenile Probation Department in Lewisville, and any appropriate action. (Briefing 09-02-03)

 15.         EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

        A) Real Property: Texas Government Code, Section 551.072: Real Property.

                    B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362^nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the Supreme Court of Texas.

E) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071(1)(A); Denton County v. Resort Realty Company; Cause No. ED-2001-00649, in Probate Court of Denton County, Texas.

 16.        ADDENDA

 17.        RECESS

 18.        RECONVENE IF NECESSARY

 19.        ADJOURNMENT