* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, August 26, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

TIMED AGENDA ITEMS

4. A) 9:05 A.M.
4. B) 9:15 A.M.
4. C) 9:20 A.M.
4. D) 9:25 A.M.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approve continuation of the Disaster Declaration for Denton County for threat of wildland fires due to draught conditions, and any appropriate action. Emergency Management

4. PUBLIC HEARINGS

9:05 a.m. A) Approve the Replat of lots 50R & 51R, Block 23C of the Larkspur Addition, Lantana Project, Precinct #4, and any appropriate action. Planning

9:15 a.m. B) Approval of the County Clerk's records management and preservation fund plan, and any appropriate action. County Clerk

9:20 a.m. C) Approval of taking evidence on changes to the Engineering Section of the Denton County Subdivision Rules and Regulations, and any appropriate action. Legal

9:25 a.m. D) Approval of the County Clerk charging an additional $5.00 per document recorded in the real property records for the specific purpose of preserving and archiving documents of the real property in accordance with SB 1731 to be imposed and collected from October 01, 2003 until September 01, 2003, and any appropriate action. County Clerk

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TREASURER

* B) Approval of Payroll.

6. PURCHASING

* A) Approval of award for Health Information Software, RFP #06-1563, to Remedy MedTech, LLC, and any appropriate action. (Briefing 08-19-03)

B) Approval of specifications and authority to advertise for a Robotic Total Station, Bid #08-03-1576, and any appropriate action. (Briefing 08-12-03; Formal 08-19-03)

C) Approval of specifications and authority to advertise for Lake Ridge Estates Road construction, Bid #07-03-1575, and any appropriate action. (Briefing 08-12-03; Formal 08-19-03)

D) Approval of exemption from bidding for emergency repairs to one of the two prisoner elevators at the Denton County Courts Building under the provisions of Section 262.024(a)(2) and (3) of the Local Government Code, and any appropriate action.

7. BUDGET

* A) Approval of Budget Amendment Request #101970 for Court Appointed Attorneys including the transfer of funds from Non-Departmental Unappropriated Contingency-Court Ordered Contingency for County Criminal Court #5 in the amount of $30,000, and any appropriate action. (Briefing 08-19-03)

* B) Approval of Budget Amendment Request #101990 for Office Supplies including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for Print/Mail in the amount of $500, and any appropriate action. (Briefing 08-19-03)

* C) Approval of Budget Amendment Request #102000 for Printed Material and Office Supplies for Economic Development in the amount of $2,000, and any appropriate action.

* D) Approval of Budget Amendment Request #102010 for Legal Ads for Criminal DA/Civil Division in the amount of $2,665, and any appropriate action.

* E) Approval of Budget Amendment Request #102020 for various line items for Centralized Road & Bridge in the amount of $3,310, and any appropriate action.

* F) Approval of Budget Amendment Request #102040 for various line items for County Operations and Various County Building's for a total amendment of $47,029, and any appropriate action.

* G) Approval of Budget Amendment Request #102050 for Computer Software for Records Management in the amount of $16,750, and any appropriate action.

* H) Approval of Budget Amendment Request #102060 for Car Allowance/Mileage and Psychiatric Services for Juvenile Probation in the amount of $11,500, and any appropriate action.

* I) Approval of Budget Amendment Request #102090 for County Official Bonds and Professional Liability Insurance for Non-Departmental in the amount of $11,910, and any appropriate action.

* J) Approval of Budget Amendment Request #102130 for Psychiatric Services for County Criminal Court #2 in the amount of $3,245, and any appropriate action.

* K) Approval of Budget Amendment Request #102140 for Repairs and Maintenance and HVAC for Sandy Jacobs Government Center and County Operations in the amount of $16,450, and any appropriate action.

K) Approval of Budget Amendment Request #102170 for Cars/Small Trucks including the transfer of funds from Non-Departmental Unappropriated Contingency-Vehicle Repair Contingency @ $16,780 and Regular Contingency @ $4,270 for Sheriff's Department in the amount of $21,050, and any appropriate action.

M) Approval of Budget Amendment Request #102200 to increase revenues and allocate expenditures for
Surveys/Soil Samples for Non-Departmental in the amount of $5,000, and any appropriate action.

N) Approval of Budget Amendment Request #102210 to increase revenues and allocate expenditures for Elevator Maintenance for Denton County Courts Building in the amount of $45,000, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

* B) Approve Denton County retiree insurance premiums for 2004, and any appropriate action. (Briefing 08-19-03)

* C) Approve the job description and ranking for the Financial Manager pay grade 21 in the Bioterrorism Preparedness Grant in the Health Department, and any appropriate action. (Briefing 08-19-03)

D) Approve the changes in the job descriptions in the Public Works Department and Road and Bridge in regards to the reorganization, and any appropriate action. (Formal 08-05 & 12, 2003)

9. HEALTH

* A) Approval of extension of existing Health TDH contract for immunization services, and any appropriate action. (Briefing 08-19-03)

B) Approval of 30 day contract extension for CHIP program, and any appropriate action.

10. PUBLIC WORKS

A) FOR RECORDING PURPOSES ONLY: Approval of Road Superintendent's Report for July 2003, and any appropriate action.

B) Approval of the decision of the Citizens Board of Appeals granting the request by Janice May for a variance from Section XI, subdivision Improvement Acceptance Procedure of the Denton County Subdivision Rules & Regulations for the proposed Drop M Estates Addition, and any appropriate action. Planning.

* C) Approve the Final Plat of the Parker Addition, Precinct #1, and any appropriate action. Planning

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk minutes for Denton County Commissioners Court Meeting, August 5, 2003 - Formal Session, and any appropriate action.

* B) Approve the County Clerk minutes for the Budget Work Session for August 6, 2003, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the 78th Legislative Session. Commissioners Court

B) Approval of any action related to the Confederate Monument water fountains, and any appropriate action. Commissioners Court

C) Approval of the appointment of Mary Jennings to the North Central Texas Workforce Development Board, and any appropriate action. County Judge.

D) Approval of appointment of Election Judges for the September 13, 2003 Constitutional Amendment and Denton County Transportation Authority Sales Tax Election, and any appropriate action. Elections

E) Approve the appointment of LeDena Ferrell to the Indigent Health Care Appeal Authority, and any appropriate action. Commissioner, Precinct #4

F) Approve the reappointment of Robert V. Petrach to the Denton County Child Protective Services Board, and any appropriate action. Commissioner, Precinct #4

G) Approve the reappointment of Dorothy Minter to the Denton County Child Protective Services Board, and any appropriate action. Commissioner, Precinct #4

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of Interlocal Cooperation Agreements between the City of Lakewood Village and Denton County, for property tax collection for the 2003 property taxes, and any appropriated action. (Briefing 08-19-03)

* C) Approval of Interlocal Cooperation Agreements between the (1) the Town of Marshall Creek and Denton County and (2) the Denton County Fresh Water Supply District No. 6 and Denton County, for the 2003 property taxes, and any appropriated action. (Briefing 08-19-03)

D) Approval and implementation of the revised Denton County Vehicle Use Policy, and any appropriate action. (Formal 07-29; 08-05, 12 & 19-03)

E) Approval of Ex Officio Road Commissioners Rules and any other appropriate action needed to implement the Ex Officio Road Commissioner System of road and bridge administration pursuant to Texas Transportation Code Chapter 252, Subchapter A, as approved by Commissioners Court on May 25, 2003.

F) Approval of proposal by Gregg Cooke concerning Clean Air Plan for Denton County, Collin County, Dallas County, and Tarrant County, and any appropriate action. (Briefing 08-19-03)

G) Approval of (a) the Interagency Agreement between Dallas County, Texas and Denton County, Texas, and (b) the Resolution supporting the North Texas Auto Theft Task Force, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the Supreme Court of Texas.

E) Consultation with Attorney, Potential Litigation pursuant to Section 551.071 (1)(A), Government Code; Discuss potential claim by Denton County against Joy Ceniceros on behalf of the Sheriff's Office.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT