* * * * * Notice of Public Meeting Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * AGENDA

Tuesday, August 19, 2003, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

TIMED AGENDA ITEMS

4. A) 9:05 A.M.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approve continuation of the Disaster Declaration for Denton County for threat of wildland fires due to draught conditions, and any appropriate action.

4. PUBLIC HEARINGS

9:05 a.m. A) Approve the Replat of Lot 25R, Block 3 of the Saratoga Addition, Section Two, Precinct 1 and Precinct 2, and any appropriate action.

5. AUDITOR/TREASURER

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

A) Approval of specifications and authority to advertise for a Robotic Total Station, Bid #08-03-1576, and any appropriate action. (Briefing 8-12-03)

B) Approval of specifications and authority to advertise for Lake Ridge Estates Road Construction, Bid #07-03-1575, and any appropriate action. (Briefing 8-12-03)

7. BUDGET

A) Approval of any action related to the 2003/2004 Denton County Budget.

B) Approval of Budget Amendment Request #101780 for Software Maintenance for Financial Computer System in the amount of $6,000, and any appropriate action. (Briefing 8-12-03)

* C) Approval of Budget Amendment Request #101820 to increase revenues and allocate expenditures for Computer Software for County Treasurer in the amount of $477, and any appropriate action. (Briefing 8-12-03)

* D) Approval of Budget Amendment Request #101840 for Appliances for Law Enforcement Facility in the amount of $5,075, and any appropriate action. (Briefing 8-12-03)

* E) Approval of Budget Amendment Request #101860 for Contract Services and Office Supplies for Public Health-BRLHO/Innovation Grant in the amount of $18,900, and any appropriate action. (Briefing 8-12-03)

* F) Approval of Budget Amendment Request #101880 for VCR & Projection Equipment for County Jail in the amount of $5,264, and any appropriate action. (Briefing 8-12-03)

* G) Approval of Budget Amendment Request #101910 to increase revenues and allocate expenditures for Operating Supplies and the creation of a new line item for Grant purposes for FY 2002-2003 fro CHOS Museum in the amount of $1,000, and any appropriate action. (Briefing 8-12-03)

* H) Approval of Budget Amendment Request #101930 for various line items for Justice Information System in the amount of $50,658, and any appropriate action. (Briefing 8-12-03)

* I) Approval of Budget Amendment Request #101940 to increase revenues and allocate expenditures for Computers and Computer Software for County Planning in the amount of $13,293, and any appropriate action. (Briefing 8-12-03)

J) Approval of Budget Amendment Request #101950 for Computers and Shop Tools and Equipment for Centralized Road & Bridget in the amount of $36,673, and any appropriate action. (Briefing 8-12-03)

* K) Approval of Budget Amendment Request #101900 for various line items for County Clerk in the amount of $6,939, and any appropriate action. (Briefing 8-12-03)

* L) Approval of Budget Amendment Request #101920 for various line items for Centralized Road & Bridge in the amount of $320,000, and any appropriate action.

M) Approval of Budget Amendment Request #101960 for Contract Labor including the transfer of funds from Non-Departmental Unappropriated Contingency for Constable, Precinct #3 in the amount of $3,593, and any appropriate action.

* N) Approval of Budget Amendment Request #101980 for Office Supplies for Justice of the Peace, Precinct #4 in the amount of $700, and any appropriate action.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve adopting an Annually Determined Contribution Rate of 8.48% for the Texas County and District Retirement System, and any appropriate action.

9. HEALTH

* A) Approval of contract with Texas Department of Health for OPHP-Bioterrorism Preparedness, and any appropriate action.

10. PUBLIC WORKS

* A) Approve the Final Plat of the Magnolia Addition, Phase B - Lantana Project, Precinct #4, and any appropriate action.

B) Approval of September 23, 2003, 9:05 a.m. as date and time to conduct a Public Hearing to consider and approve the Replat of Lot 8 & 9, Block A, of Lakeview Estates, Precinct #1, and any appropriate action.

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk minutes for Denton County Commissioners Court Meeting, July 29, 2003 - Formal Session, and any appropriate action.

B) Approval of a public hearing to be set for August 26, 2003, at 9:15 a.m. for the consideration of the County Clerk's records management and preservation fund plan, and any appropriate action.

C) Approval of a public hearing to be set for August 26, 2003, at 9:25 a.m. for the consideration of the County Clerk's records archive fund, fee, and plan, and any appropriate action.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the 78th Legislative Session. Commissioners Court

B) Approval of any action related to the Confederate Monument water fountains, and any appropriate action. Commissioners Court

* C) Approve the adoption of the revised resolution in support for the At-Risk Youth Assessment Grant for the Denton County Juvenile Probation Department for fiscal year 2004, and any appropriate action. Juvenile Probation (Briefing 8-12-03)

* D) Approve the adoption of the revised resolution for the North Central Texas Intensive Home-Based Services Grant, and any appropriate action. Juvenile Probation (Briefing 8-12-03)

* E) Approval of Criminal Justice Computer System policies 1.2 and 5.5, and any appropriate action. Information Services (Briefing 8-12-03)

F) Approval of appointment of Patricia A. Dunn to the MHMR Board of Trustees. Commissioner, Precinct #2.

G) Approval of appointment of Commissioner Cynthia White to City of Denton's Joint Tax Abatement Committee. Economic Development

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Grant Acceptance Notice for the Family Violence Expansion Grant Number WF-03-V30-13433-06, for the Denton County Criminal District Attorney's Office, and any appropriate action. (Briefing 8-12-03)

* C) Approval of the Grant Acceptance Notice for the Prosecution Enhancement Grant Number WF-03-V30-13432-06, for the Denton County Criminal District Attorney's Office, and any appropriate action. (Briefing 8-12-03)

* D) Approval of the Grant Acceptance Notice for the Civil Domestic Violence Prosecution Grant Number WF-03-V30-16180-06, for the Denton County Criminal District Attorney's Office, and any appropriate action. (Briefing 8-12-03)

E) Approval and implementation of the revised Denton County Vehicle Use Policy and any appropriate action. (Formal 7-29; 8-03, & 8-12-2003)

F) Approval of setting a Public Hearing to receive public comment on the setting of a prima facie speed limit for Avalon Drive and Holy Grail Drive, located within 500 feet of Castle Hills Elementary School in unincorporated Denton County, the City of Lewisville's ETJ, and any appropriate action.

G) Approval of the Agreement for Financial Advisory Services between Denton County, Texas, and Southwest Securities for professional services, and any appropriate action.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 2nd Court of Appeals of Texas at Fort Worth.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT