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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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July 1, 2003
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 1st day of July, 2003, at 7:00 PM in The Colony Council Chambers, City Hall, 6800 Main Street, The Colony, Texas by County Judge Mary Horn. Commissioners Sandy Jacobs, Jim Carter, Bobbie J. Mitchell, and Cynthia White were present along with County Clerk Cynthia Mitchell's representative, Deputy Clerk Alvin Hudson.
Court opened with an Invocation and the Pledges of Allegiance to the American and Texas Flags by Mr. Perry Schrag, City Council Member of The Colony.
Mr. Schrag: Heavenly Father, You are most high. We thank You for all that You have provided for us. We live in a nation that's truly blessed. We thank You for our leaders here this evening and their service. We thank You for the service of not only our military that protects our borders, but our law enforcement and our emergency personnel that protects us here at home. We ask Your wisdom as we take care of County bhsiness this evening. But we also ask that You touch all of our hearts, so that we can be the people that You would like us to be. So that Your will can be done. Finally, we ask for Your continued and most gracious blessings. In Your heavenly name, we pray. Amen.
ITEM 1 PUBLIC INPUT
Constable Larry Floyd as Voter and Taxpayer
Ron Mabra, Carrollton, Texas
Willie Mabra, Carrollton, Texas
Patricia Mooney, Lewisville, Texas
Wanda Jarm, The Colony, Texas
Virginia Berney, Little Elm, Texas
Willie Hudspeth, Denton, Texas
Elspeth Crawford, Sanger, Texas
Dwight Crawford, Sanger, Texas
ITEM 2 CONSENT AGENDA
AUDITOR
5.B) Approve the Denton County Investment Report for the Quarter Ending 3/31/2003, and any appropriate action. (Briefing 6-24-03)
TREASURER
5.C) Approval of Payroll.
PURCHASING
6.A) Approval of renewal of Auto Physical Damage and Liability Insurance, RFP #04-02-1485, to Texas Associations of Counties, and any appropriate action. (Briefing 6-24-03)
6.B) Approval of specifications and authority to advertise for Hauling of RAP, Bid #06-03-1561, and any appropriate action. (Briefing 6-24-03)
BUDGET
7.A) Approval of Budget Amendment Request #101250 for Contract Services for Juvenile Justice Alternative Education Program including the transfer of funds in the amount of $40,000 from Juvenile Justice Alternative Education Program-Unappropriated Contingency and Fund Balance @$75,453 for a total amendment of $115,453, and any appropriate action. (Briefing 6-24-03)
7.C) Approval of Budget Amendment Request #101280 to increase revenues, allocate expenditures and transfer funds within various line items including the creation of new line items for Grant purposes for
FY 2002-2003 for Bioterrorism Grant in the amount of $135,604, and any appropriate action. (Briefing 6-24-03)7.D) Approval of Budget Amendment Request #101290 for Training and Education for Juvenile Probation in the amount of $5,000.
7.E) Approval of Budget Amendment Request #101330 for Small Tools and Training & Education for Centralized road & Bridge in the amount of $6,000.
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Harold Bays, Diesel Mechanic/R & B; Larry Lange, Heavy Equipment Operator/R & B; Timothy Smith, Juvenile Probation Officer/Juvenile Post-Adjudication.
8.B) Approve the adoption of a policy for Pre-Employment Physicals, and any appropriate action. (Briefing 6-24-03)Move to approve by Comm. Mitchell, seconded by Comm. Carter
Motion Carried 4-0-1 (Jacobs abstained)
Court Order 03-0330
ITEM 5 AUDITOR
A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)ADDITIONS TO GENERAL -
JP # 2, $ 80.00 to Texas Justice Court Judges Assoc., registration fee for D. Hollifield;
Non-Dept., $5,000.00 to Land American Texas Title, earnest money - Pct. # 1 office;
$5,000.00 to Land American Texas Title, earnest money - storage facility;
$5,000.00 to Land American Texas Title, earnest money - Pct. # 4 office.Move to approve amended Bill Report including approval of 16.A (see Court Order 03-0342)
by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0331
ITEM 7 BUDGET
7.B) Approval of Budget Amendment Request #101260 for Court Appointed Attorney Fees including the transfer of funds from Non-Departmental Unappropriated Contingency-Court Ordered Contingency for County Criminal Court #1 in the amount of $45,000, and any appropriate action. (Briefing 6-24-03)
Move to approve by Comm. Carter, seconded by Judge Horn.
Motion Carried 5-0-0
Court Order 03-03327.F) Approval of Budget Amendment Request #101350 for Salary, Assistants/Benefits including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for 16th District Court in the amount of $3,149.
Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0333
ITEM 10 PUBLIC WORKS
10.A) Approve the Final Plat of the Williams Addition, Precinct #1.
Move to approve by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-033410.B) Approval of the following potential change orders for the Courthouse-on-the-Square Restoration Project, and any appropriate action:
1. Approval of Potential Change Order #2 to A&E Services for basement and first floor HVAC construction documents revisions in the amount of $8,300;
2. Approval of Potential Change Order #3 to A&E Services for HVAC Evaluation in the amount of $4,975;
3. Approval of Potential Change Order #4 to A&E Services to renovate and restore historic corridors on second third floor in the amount of $14,177;
4. Approval of Potential Change Order #5 to A&E to provide performance specifications and proposal request for repair of the slate on the existing main roof in the amount $2,200 and prepare construction documents and provide bidding and construction administration services for refinishing of wood wainscoting, doors, base, and trim in the amount of $13, 800, totaling $16,100.
NO ACTION ON ITEMS 1-410.B-5.) Approval of Potential Change Order #2 to Joe R. Jones for additional electrical related to terrazzo removal in the amount of $30,231.
10.B-6) Approval of Potential Change Order #3 to Joe R. Jones to replace a pair of doors at fire exit in the amount of $4,903.04 and add security system to basement door in the amount of $3,879.70, totaling
$8,783.Move to approve P.C.O.'s # 2 & 3 by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0335
ITEM 13 OTHER DEPARTMENTS
13.A) Approval of any action related to the 78th Legislative Session.
NO ACTION13.B) Approval of appointment of a voting delegate or proxy vote to the 2003 NACO Annual Conference, and any appropriate action. County Judge (Briefing 6-24-03)
Move to designate the President of the Texas Association of Counties, Bill Bailey, as a proxy Vote to the 2003 NACO Annual Conference by Comm. Mitchell, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-033613.C) FOR RECORDING PURPOSES ONLY: Acceptance of the Denton Central Appraisal District proposed budget for 2004. Aide-to-the-Court
Move to accept by Judge Horn, seconded by Comm. Carter.
Motion Failed 2-3-0 (White, Jacobs & Mitchell nay)Move to reject proposed budget for the following reasons by Comm. Jacobs, seconded by Comm. White: (1) needs to be a legislative oversight change; (2) tax increase of 8% may be too high; (3) send message that this court would like to see more occupancy of the DCAD
south of the lake for the convenience of those residents.
Motion Carried 5-0-0
Court Order 03-033813.D) Approval of request by Lt. Scott Langford, City of Denton Police Department, to use the Mulberry Street parking lot for a staging area on Friday, July 4, 2003 beginning at 8:00 a.m. Aide-to-the-Court
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-033913.E) Approve the appointment of John Looper to serve on the Medical Examiner Committee, and any appropriate action. Commissioners Court
Move to approve by Judge Horn, seconded by Comm. Jacobs.
Motion Carried 3-2-0 (White & Mitchell nay)
Court Order 03-034013.F) Approval of the re-appointment of Bernie Francis to the North Central Texas Workforce Development Board, and any appropriate action. County Judge
Move to approve by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-0341
ITEM 16 ADDENDA
16.A) Approval of Budget Amendment Request #101380 for earnest money in three (3) parcels of land for Non-Departmental in the amount of $15,000, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0342
ITEM 17 RECESS 8:35 PM
ITEM 18 RECONVENE 9:10 PM
ITEM 19 ADJOURNMENT 9:12 PM
This set of minutes for July 1, 2003 was prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell,