* * * * * Notice of Public Meeting Denton County Commissioners Court The Colony Council Chambers, City Hall 6800 Main Street, The Colony Texas * * * * * AGENDA

Tuesday, July 1, 2003, 7:00 P.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to thee, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR

A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approve the Denton County Investment Report for the Quarter Ending 3/31/2003, and any appropriate action. (Briefing 6-24-03)

TREASURER

* C) Approval of Payroll.

6. PURCHASING

* A) Approval of renewal of Auto Physical Damage and Liability Insurance, RFP #04-02-1485, to Texas Associations of Counties, and any appropriate action. (Briefing 6-24-03)

* B) Approval of specifications and authority to advertise for Hauling of RAP, Bid #06-03-1561, and any appropriate action. (Briefing 6-24-03)

7. BUDGET

* A) Approval of Budget Amendment Request #101250 for Contract Services for Juvenile Justice Alternative Education Program including the transfer of funds in the amount of $40,000 from Juvenile Justice Alternative Education Program-Unappropriated Contingency and Fund Balance @$75,453 for a total amendment of $115,453, and any appropriate action. (Briefing 6-24-03)

B) Approval of Budget Amendment Request #101260 for Court Appointed Attorney Fees including the transfer of funds from Non-Departmental Unappropriated Contingency-Court Ordered Contingency for County Criminal Court #1 in the amount of $45,000, and any appropriate action. (Briefing 6-24-03)

* C) Approval of Budget Amendment Request #101280 to increase revenues, allocate expenditures and transfer funds within various line items including the creation of new line items for Grant purposes for FY 2002-2003 for Bioterrorism Grant in the amount of $135,604, and any appropriate action. (Briefing 6-24-03)

* D) Approval of Budget Amendment Request #101290 for Training and Education for Juvenile Probation in the amount of $5,000.

* E) Approval of Budget Amendment Request #101330 for Small Tools and Training & Education for Centralized road & Bridge in the amount of $6,000.

F) Approval of Budget Amendment Request #101350 for Salary, Assistants/Benefits including the transfer of funds from Non-Departmental Unappropriated Contingency-Regular Contingency for 16th District Court in the amount of $3,149.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

* B) Approve the adoption of a policy for Pre-Employment Physicals, and any appropriate action. (Briefing 6-24-03)

9. HEALTH

10. PUBLIC WORKS

A) Approve the Final Plat of the Williams Addition, Precinct #1.

B) Approval of the following potential change orders for the Courthouse-on-the-Square Restoration Project, and any appropriate action:

1. Approval of Potential Change Order #2 to A&E Services for basement and first floor HVAC construction documents revisions in the amount of $8,300;
2. Approval of Potential Change Order #3 to A&E Services for HVAC Evaluation in the amount of $4,975;
3. Approval of Potential Change Order #4 to A&E Services to renovate and restore historic corridors on second third floor in the amount of $14,177;
4. Approval of Potential Change Order #5 to A&E to provide performance specifications and proposal request for repair of the slate on the existing main roof in the amount $2,200 and prepare construction documents and provide bidding and construction administration services for refinishing of wood wainscoting, doors, base, and trim in the amount of $13, 800, totaling $16,100;
5. Approval of Potential Change Order #2 to Joe R. Jones for additional electrical related to terrazzo removal in the amount of $30,231; and
6. Approval of Potential Change Order #3 to Joe R. Jones to replace a pair of doors at fire exit in the amount of $4,903-04 and add security system to basement door in the amount of $3,879.70, totaling $8,783.

11. COUNTY CLERK

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action related to the 78th Legislative Session. Commissioners Court

B) Approval of appointment of a voting delegate or proxy vote to the 2003 NACO Annual Conference, and any appropriate action. County Judge (Briefing 6-24-03)

C) FOR RECORDING PURPOSES ONLY: Acceptance of the Denton Central Appraisal District proposed budget for 2004. Aide-to-the-Court

D) Approval of request by Lt. Scott Langford, City of Denton Police Department, to use the Mulberry Street parking lot for a staging area on Friday, July 4, 2003 beginning at 8:00 a.m. Aide-to-the-Court

E) Approve the appointment of John Looper to serve on the Medical Examiner Committee, and any appropriate action. Commissioners Court

F) Approval of the re-appointment of Bernie Francis to the North Central Texas Workforce Development Board, and any appropriate action. County Judge

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

15. EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

15. EXECUTIVE SESSION Continued
A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 2nd Court of Appeals of Texas at Fort Worth.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT