Denton County Commissioners Court Denton County Pre-Trial Facility 1406 Troy H. LaGrone Drive, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

June 3, 2003

Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 3rd day of June, 2003, at 9:30 AM in the Denton County Pre-Trial Facility, 1406 Troy H. LaGrone Drive, Denton, Texas by County Judge Mary Horn, with Commissioners Sandy Jacobs, Jim Carter, Bobbie J. Mitchell, and Cynthia White present along with County Clerk Cynthia Mitchell's representative, deputy clerk Kathleen Bransford.

Court opened with an Invocation by Bob Garsee, Assistant Chaplain to the Denton County Sheriff's Office, followed by the Pledges of Allegiance to the American and Texas Flags led by Danny Brumley, Manager of Facilities Division for Denton County.

Mr. Garsee: Our Father, we pray for Your guidance this day as we go into a session to take care of business that is so important. Heavenly Father, I pray that You would be with each of these leaders. And, God, as they serve as servants, God, that You would guide them and direct them and lead them and correct them. How we praise Your name this day. Let us realize that true leadership and true servitude, Heavenly Father, is not how may people that we have to serve us, but how many people that we can serve. Lead us, direct us. I lift these up to You, in Jesus' name, Amen.

ITEM 13 OTHER DEPARTMENTS

13.B) Approval of the dissolution of, and the final financial statement of Rural Fire Prevention District #1 pending approval by the Office of Denton County District Attorney, Civil Division-Commissioner
Precinct #1, and any appropriate action. (Briefing 05-27-03)

Move to Open Public Hearing by Comm. Mitchell, seconded by Comm. White.
Motion Carried 5-0-0

No one spoke either for or against this dissolution.

Move to Close Public Hearing by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0

Move to approve pending notification by the City of Little Elm of being in receipt of the monies by Comm. White, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0294

ITEM 1 PUBLIC INPUT

Judge Horn read the Public Comment Forms from Sylvia Benavides, Denton, Texas & Elspeth Crawford, Sanger, Texas, regarding the appointment of John Looper to the Medical Examiner Review Committee. (Agenda Item 13.C)

Judge Horn recognized a third Public Comment Form from Mr. Willie Hudspeth, Denton, Texas.

ITEM 17 RECESS 9:41 AM
ITEM 18 RECONVENE 9:47 AM

ITEM 2 CONSENT AGENDA

AUDITOR/TREASURER

5.C) Approval of Payroll.

PURCHASING

6.A) Approval of award of bid for Metal Fencing-Pre Trial, Bid #03-03-1550, to Aber Fence & Supply for $58,816.00, and any appropriate action. (Briefing 05-27-03)

BUDGET

7.A) Approval of Budget Amendment Request #101160 for Interpreters including the transfer of funds from Non-Departmental Unappropriated Contingency-Court Ordered Contingency for Judiciary and Court
Support in the amount of $53,990, and any appropriate action. (Briefing 05-27-03)

7.B) Approval of Budget Amendment Request #101180 for Outside Counsel including the transfer of funds from Non-Departmental Unappropriated Contingency-Outside Counsel Contingency for Non-
Departmental in the amount of $16,825, and any appropriate action. (Briefing 05-27-03)

7.C) Approval of Budget Amendment Request #101190 for Small Tools and closed Circuit TV for Law Enforcement Facility in the amount of $2,500, and any appropriate action.

HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Michael Lovell, Deputy Constable/Constable Pct. 6; Malissia Blake, DO III - Medical/Jail Health; Melicia Brown, Health Technician/Bioterrorism Preparedness Grant; Susana Castillo, Office Support Specialist - WIC/Administration; Tracy Mixon, Detention Officer I/County Jail; Brandon Byers, DO I/County Jail; Douglas Parkhill, DO I/County Jail; Jared Price, DO I/County Jail; Thomas Isbell, DO I/County Jail; Gayla Birch, DO I/County Jail; Sharon Clay, DO I/County Jail; Brian Bennett. DO I/County Jail.

HEALTH

9.A) Approval of TDH contract attachment for WIC services, and any appropriate action. (Briefing 05-27-03)

Move to approve Consent Agenda by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order 03-0295

ITEM 5 AUDITOR

5.A) Approval of Bill Report and acceptance of Auditor's Monthly Financial Report for April, 2003.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION -
Juvenile, to Mary Nickson, PhD, $ 670.00 - incorrect amount, should be $570.00;

CORRECTIONS -
General, to Misc. Vendor $ 115.67, $117.00 & $115.67, should be JP # 6;
$120,050.00, should be DCTA;

ADDITIONS -
GENERAL -
Denton County Clerk, $ 200.00, increase Change Funds;
Operations to Plumbers Con. Ed. $ 75.00, registration fee for Ed Roberts;
CSCD to Tx. Corrections Assoc. $ 130.00, registration fee for Indira Johnson;
TNCP to Giovanni Giomi $ 4,700.00 for June Lease.

Move to approve amended Bill Report by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0296

5.B) Approve Securities Pledged by Wells Fargo Bank as Collateral for County Deposits, and approval of the Bank's Qualification as County Depository, and any appropriate action.

Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0297

ITEM 8 HUMAN RESOURCES

8.B) Discussion of a reclassification of slot #004-OP in the Facilities Department from a pay grade 17 DOI/Groundskeeper to a pay grade 19 Maintenance Specialist I/DOI/Groundskeeper, and any appropriate action. (Briefing 05-27-03)
ITEM PULLED AT REQUEST OF DEPARTMENT

ITEM 6 PURCHASING

6.B) Approval of specifications and authority to advertise for Charlie J. Cole Building, Security Renovations, Bid #05-03-1558, and any appropriate action.

Move to approve by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-0298

ITEM 13 OTHER DEPARTMENTS

13.A) Approval of any action related to the 78th Legislative Session-County Judge
NO ACTION

13.C) Approve appointment to fill vacancies on the Medical Examiner Committee, and any appropriate action. Commissioner, Precinct #1 (Formal 05-13, 20, & 27-03)
ACTION POSTPONED

13.D) Approval of any action related to the Courthouse-on-the-Square move to the Denton County Pre-Trial Facility. County Judge (Formal 05-27-03)

Move to approve the cost of moving, $ 6400, be deducted from Interest Earnings by Comm. Jacobs, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-0299

ITEM 14 LEGAL

14.A) Approve any appropriate action on Executive Session matters - Legal Department.
NO ACTION

14.B) Approval of setting a date and time, July 8, 2003 at 9:05 am, to conduct a Public Hearing to take evidence on changes to the Engineering Section of the Denton County Subdivision Rules and Regulations, and any appropriate action. (Briefing 05-27-03)

Move to approve by Comm. White, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order 03-0300

ITEM 17 RECESS 10:06 AM
ITEM 18 RECONVENE 10:13 AM

ITEM 15 EXECUTIVE SESSION

The Commissioners Court reserves the right to exercise its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Court Convened in Executive Session
Court Reconvened in Formal Session

15.A) Real Property: Texas Government Code, Section 551.072: Real Property.

Move to approve the purchase of right-of-way property for the Boyd Road Project from the Rebecca Elaine Barr Trusts I & II and the Cynthia Ragan Adams Trusts I & II, authorization for the County Judge to execute any necessary documents and requesting the County Auditor
to direct the County Treasurer to issue a warrant in the amount of $148,600.00, payable to the Rebecca Elaine Barr Trusts I & II and the Cynthia Ragan Adams Trust I & II, to be funded from the Better, Safer Roads Program bond funds for the Boyd Road Project by Comm.
Jacobs, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-0301

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

15.C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

15.D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 2nd Court of Appeals of Texas at Fort Worth.

15.E) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County v. Resort Realty company; Cause No. ED-2001-00649, in the Probate Court of Denton County, Texas.
NO ACTION ON ITEMS 15.B THROUGH 15.E

ITEM 19 ADJOURNMENT 10:30 AM

This set of minutes for June 3, 2003 was prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.