Denton County Commissioners Court
Courthouse on the Square
110 West Hickory, Denton, Texas
* * * * * Formal Agenda Minutes
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012.
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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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January 14, 2003
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 14th day of January, 2003, at 9:00 AM in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Denton County Commissioner Cynthia White, Precinct One. Commissioners Jim Carter and Bobbie J. Mitchell were present, along with County Clerk Cynthia Mitchell's representative, deputy clerk Kathleen Bransford. (Judge Mary Horn was in Austin, Texas and Comm. Jacobs was ill.)
Court opened with an Invocation by Lockadee Newland, Chief Assistant to Commissioner Cynthia White, Precinct One, followed by the Pledges of Allegiance to the American and Texas Flags led by Barbara Looper, Aide to Court.
Ms. Newland: Dear Father God, we come to You this morning to praise You and to thank You for Your love and for Your undying leadership. Father, we lift up the commissioners Court to You this morning and pray that their decisions will be good and just, and based on Your word. Father, we pray for President Bush and all of the advisors who surround him. We pray for our men and women in service to this country. And we pray that you would guide and direct us. Thank You for Your love and we pray in Jesus' name, Amen.
ITEM 1 PUBLIC INPUT
Don Alexander, Elections Administrator, reminded court members and all current officeholders of the Semi-Annual Contribution & Expenditure Report due in his office by tomorrow, January 15, 2003 at 5 pm.
ITEM 2 CONSENT AGENDA
(Item 13.D was listed as a Consent Item in error and was pulled from the Consent Agenda.)
AUDITOR/TREASURER
5.B) Approval of Payroll.
BUDGET
7.A) Approval of Budget Amendment Request #100290 to increase revenues and allocate expenditures for Economic Development Projects for Economic Development in the amount of $6,500, and any
appropriate action. (Briefing 01-07-03)7.C) Approval of Budget Amendment Request #100330 for Office Supplies for County Clerk in the amount of $5,000, and any appropriate action. (Briefing 01-07-03)
7.D) Approval of Budget Amendment Request #100340 for Operating Supplies and Computer Software for Centralized Road & Bridge and County-Wide Technology in the amount of $2,194, and any appropriate
action. (Briefing 01-07-03)7.E) Approval of Budget Amendment Request #100350 for Operating Supplies for License & Weight in the amount of $2,000, and any appropriate action. (Briefing 01-07-03)
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Cynthia Selder, Criminal Justice Systems Tech/County Jail; Michelle Pena, Lieutenant - Communications; Troy Taylor, Medical Investigator (P-T)/Death Investigation/Medical Examiner's Service; Shannon Ward, Juvenile Corrections Officer/Juvenile Post Adjudication; Clifton Spivey, Juvenile Detention Officer/Juvenile Detention; Keith Coulter, Juvenile Detention Officer/Juvenile Detention; Andrew Guilliams, Juvenile Corrections Officer/Juvenile Post Adjudication; Drayson Wilborn, Juvenile Corrections Officer/Juvenile Post Adjudication; Carrie Ernest, Court Clerk/JP # 1.
8.B) Approval of revisions to Personnel Policy #3.8 Vacation Time, and any appropriate action. (Briefing 01-07-03).
8.C) Approval of a revision to the Holiday Schedule for 2003, and any appropriate action. (Briefing 01-07-03)
PUBLIC WORKS
10.A) Approve the Final Plat of the Magnolia Addition, Phase A - Lantana, Precinct #4, and any appropriate action.
COUNTY CLERK
11.A) Approval of the County Clerk's minutes from Commissioners Court Formal Agenda for January 01, 2003, and any appropriate action.
SHERIFF
12.A) Approval by the Denton County Commissioners Court on the acceptance of a donation of a Body Recovery System from Sneaky Pete's and Ms. Barbara Adams to the Denton County Sheriff's Office for
use by the Dive Team, and any appropriate action. (Briefing 01-07-03)
OTHER DEPARTMENTS
13.B) Approval of the appointment of James R. Schorey to the Denton County Historical Commission-Historical Commission, and any appropriate action. (Briefing 01-07-03)
13.C) Approval of the appointment of Kathleen B.F. Bell to the Denton County Historical Commission, and any appropriate action. (Briefing 01-07-03)
13.E) Approval of the re-appointment of John Johnson to the Building and Property Committee-Commissioner Precinct #4, and any appropriate action. (Briefing 01-07-03)
LEGAL
14.B) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the City of Roanoke, and any appropriate action. (Briefing 01-07-03)
14.C) Discussion of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the Lake Cities Volunteer Fire Department, and any appropriate action. (Briefing 01-07-03)
14.D) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the City of Lewisville, and any appropriate action. (Briefing 01-07-03)
14.E) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County and the Lake Cities Volunteer Fire Department, and any appropriate action. (Briefing 01-07-03)
14.F) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County and the City of Lewisville, and any appropriate action. (Briefing 01-07-03)
14.G) Approval of the Interlocal Cooperation Agreement for Fire Protection Services between Denton County and the City of Roanoke, and any appropriate action. (Briefing 01-07-03)
14.H) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Justin, and any appropriate action. (Briefing 01-07-03)
14.I) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Coppell, and any appropriate action. (Briefing 01-07-03)
14.J) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Sanger, and any appropriate action. (Briefing 01-07-03)
14.K) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the Town of Flower Mound, and any appropriate action. (Briefing 01-07-03)
14.L) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the Lake Cities Library, and any appropriate action. (Briefing 01-07-03)
14.M) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Denton, and any appropriate action. (Briefing 01-07-03)
14.N) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the Town of Ponder, and any appropriate action. (Briefing 01-07-03)
14.O) Approval of the Interlocal Cooperation Agreement for Library Services between Denton County and the City of Little Elm, and any appropriate action. (Briefing 01-07-03)
14.P) Approval of the Service Agreement between Denton County and Retired Senior Volunteer Program (R.S.V.P.), and any appropriate action. (Briefing 01-07-03)
14.Q) Approval of the Service Agreement between Denton County and the Association of Retarded Citizens-Denton, and any appropriate action. (Briefing 01-07-03)
14.R) Approval of the Service Agreement between Denton County and Interfaith Ministries, and any appropriate action. (Briefing 01-07-03)
14.S) Approval of the renewal of the Insurance Program Acknowledgement for Voluntary Benefits between Denton County and American Family Life Assurance Company of Columbus (AFLAC), RFP #09-01-1447, and any appropriate action. (Briefing 01-07-03)
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-0014
ITEM 5 AUDITOR/TREASURER
5.A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)DELETION from Public Health, $75.00 to Kids, Inc., per department.
ADDITIONS -
GENERAL -
Econ. Dev., $ 275.00 to TEDC for dues - Tye DeBerry;
Misc., $ 2,263.04 to TXU Energy for services;
DA, $ 250.00 to TDCAA, registration fee for Molly Kicklighter;
$ 23.00 to Secretary of State, certified copies;
Tax, $ 784.00 to U.S. Postmaster, PO Box 90223, rental;
Non-Dept., $ 75,792.21 to Atty Fees, Tarrant County;
Dist.Clerk $ 110.00 to 31st Annual Co/Dist Clerk Seminar, reg fee-S. Adelstein;
J.A.Grant $ 25.73 to HBO Store for Video.
R & B $ 120.03 to TXU Energy for services;
JUV. PROB. $ 144.62 to TXU Energy for services.Move to approve the amended Bill Report by Comm. Carter, seconded by Comm. White.
Motion Carried 2-1-0 (Mitchell nay)
Court Order 03-0015
ITEM 6 PURCHASING
6.A) Approval of Award of Bid for Historic Courthouse Renovation, Bid #09-02-1521, to Joe R. Jones Construction, Inc. for base bid and Alternates 1-6 for total of $2,579,213, and any appropriate action.
(Formal 01-07-03)Move to approve by Comm. Mitchell, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order 03-0016
ITEM 7 BUDGET
7.B) Approval of Budget Amendment Request #100300 for Lawsuit settlements including the transfer of funds from Non-Departmental Unappropriated Contingency-Lawsuit Settlements for Non-Departmental
in the amount of $9,426, and any appropriate action. (Briefing 01-07-03)Move to approve by Comm. Carter. Motion Carried
Motion dies for lack of a second - item will be re-posted.7.F) Approval of Budget Amendment Request #100370 for Contract Labor for Justice of the Peace, Precinct #1 in the amount of $2,635, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-00177.G) Approval of Budget Amendment Request #100380 for Contract Labor for Constable, Precinct #3 in the amount of $1,797, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-0018
ITEM 12 SHERIFF
12.B) Approve Sheriff Weldon Lucas' request to apply for continuing grant funding in the amount of $701,344 from the Office of the Governor-Criminal Justice Division for the North Central Texas Narcotics Task Force Grant Year 2003-2004, and authorizes the issuance of a Commissioners Court Order and Resolution for same, and any appropriate action.
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-0019
ITEM 13 OTHER DEPARTMENTS
13.A) Approval of any action related to the 78th Legislative Session. Commissioners Court
NO ACTION13.D) Approval of nine public members, drawn from the 2002 Grand Jury, to serve on the Denton County Salary Grievance Committee for year 2003-Aide to the Court, and any appropriate action. (Briefing 01-07-03)
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-0020
ITEM 14 LEGAL
14.A) Any appropriate action on Executive Session matters - Legal Department.
NO ACTION14.T) Approval of (a) Certificate of Acceptance, and (b) Installment Payment Supplement for the lease/purchase of an IBM AS/400 from IBM Credit Corporation for the Department of Information
Services, and any appropriate action.Move to approve by Comm. Carter, seconded by Comm. White.
Motion Carried 3-0-0
Court Order 03-0021
ITEM 16 ADDENDA
16.B) Approval of the Letter of Understanding between North Texas Alliance d/b/a Employer Services and Denton County, Texas. DA/Civil
Move to approve by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0
Court Order 03-0022
ITEM 17 RECESS 9:40 AM
ITEM 18 RECONVENE 9:45 AM
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.Court Convened in Executive Session
Court Reconvened in Formal Session 9:59 AM15.A) Real Property: Texas Government Code, Section 551.072: Real Property.
15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.
15.C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo
Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.15.D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the
2nd Court of Appeals of Texas at Fort Worth.
NO ACTION ON ITEMS 15.A THROUGH 15.D
ITEM 16 ADDENDA
16.A) EXECUTIVE SESSION - Consultation with Attorney: Contemplated Litigation: Contemplated Litigation; Texas Government Code, Section 551.071 (1)(A); Claim by Maria Lupita Cruz. DA/Civil
Move to assign the claim of Maria Lupita Cruz to the Denton County Criminal District Attorney's Office, Civil Division by Comm. Mitchell, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order 03-0023
ITEM 19 ADJOURNMENT 10:00 AM
Move to adjourn by Comm. Carter, seconded by Comm. Mitchell.
Motion Carried 3-0-0This set of minutes for January 14, 2003 was prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.