Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

January 7, 2003

Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 7th day of January, 2003, at 9:00 AM in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Denton County Judge Mary Horn. Commissioners Sandy Jacobs, Jim Carter, Bobbie J. Mitchell and Cynthia White were present, along with County Clerk Cynthia Mitchell's representative, deputy clerk Kathleen Bransford.

Court opened with an Invocation by Pastor Jim Porter, First United Methodist Church of Denton, followed by the Pledges of Allegiance to the American and Texas Flags led by Mildred Hawk of Denton, Texas.

Pastor Porter: God of all creation, we pause at the beginning of this new year to give You thanks for leading us to this point. And Your promise to be with us always. We thank You for our heritage as a country, but especially in the midst of this Commissioners Court for our heritage as a County. The rich experiences of the past which come to bear on the decisions we make today. We're thankful for the present moment as well when we can make a difference in the lives of children and youth and women and men. And God, we're thankful for the future which is full of opportunities for us, and for the citizens of Denton County. We ask You to bless these who lead, our County Judge, our Commissioners, give them vision; give them wisdom in making decisions, and give them compassion which is felt in every home and every business, and every life in this County. In Thy name we pray, Amen.

ITEM 1 PUBLIC INPUT

Comm. White thanked the Road & Bridge Department for their work on their day off on Lois Road.  Beth Fleming, Director of Purchasing, announced that on Thursday, January 9th, Texas Woman's University would be hosting a workshop for minority contractors.

ITEM 2 CONSENT AGENDA

(Items 8.A-7 and 8.A-8 were pulled from the Consent Agenda/Human Resource Order Making Appointments for further consideration and/or separate vote.)

HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Valerie Jackson, Deputy Clerk-Courts/County Clerk; Diana Rincones, Office Support Specialist II/WIC-Administration; Beth Hayes, Intern, DA/DWI Prosecution Grant; Beatrice Chambers, Deputy Clerk/District Clerk; Bradley Garrett, Deputy Constable/Constable, Precinct 2.

COUNTY CLERK

11.A) Approval of the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for December 03, 2002, and any appropriate action.

11.B) Approval of the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for December 10, 2002, and any appropriate action.

11.C) Approval of the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for December 17, 2002, and any appropriate action.

Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order 03-0006

ITEM 5 AUDITOR/TREASURER

5.A) Approval of Bill Report and Acceptance of Monthly Financial Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETIONS -
TNCP, $150.32 to Quest Diagnostics, Inc., duplicate payment;
TNCP, ($ 42.70) to Office Depot, check for negative amount.

ADDITIONS -
GENERAL -
Misc., $ 9,651.35 to TXU Gas for services to various county buildings;
$ 794.20 to the City of Sanger for services to Annex & DPS;
$ 5,425.67 to the City of Denton Utilities for services;
JP#3, $ 70.00 to Southwest Texas State University, registration fees;
Hist Park, $ 906.00 to Terrill Wheeler for Calendars/Brochures;
Non-Dept, $ 1,952.50 to Lord & Company - Surety Bonds for Comm. 2/Treasurer;
JP#1, $ 100.00 to JP#1 to increase change fund;
Telephone,$ 169.74 to Century Tel for services - election summary bill;
R & B -
$ 45.88 to Argyle Water Supply for Services - D3.

Move to approve amended Bill Report by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 4-1-0 (Mitchell nay)
Court Order 03-0007

ITEM 6 PURCHASING

6.A) Approval of award of Bid for Historic Courthouse Renovation, Bid #09-02-1521, and any appropriate action.
ACTION POSTPONED FOR NEXT MEETING

6.B) Approval of specifications and authority to advertise for Computer Room Air Conditioning Units, Denton County Courts Building Computer Room, Bid #12-02-1532, and any appropriate action.

Move to approve by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-0008

ITEM 7 BUDGET

7.A) Approval of Budget Amendment Request #100320 to increase revenues and allocate expenditures for Supplies for Archival Preservation and Contract Labor for CHOS Museum/Tourism Preservation Grant 2002 in the amount of $3,039, and any appropriate action.

Move to approve by Comm. Jacobs, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-0009

ITEM 8 HUMAN RESOURCES

8.A-8) Approve Order Making Appointment for Cynthia Selder, Demotion in the County Jail.

Move to approve by Comm. Jacobs, seconded by Comm. Carter.
Motion Failed 2-3-0 (Horn, White & Mitchell voted nay)

8.A-7) Approve Order Making Appointment for Michelle Pena, Promotion in Communications.
NO ACTION

ITEM 13 OTHER DEPARTMENTS

13.A) Approval of any action related to the 78th Legislative Session. Commissioners Court.
NO ACTION

ITEM 14 LEGAL

14.A) Any appropriate action on Executive Session matters - Legal Department.
NO ACTION

14.B) Approval of (1) Exemption from bidding for professional consulting services contract between Providence Service Corporation of Texas, the Denton County Juvenile Board and Denton County according to the provisions of Section 262.024 (a)(4) V.T.C.A. Local Government Code; and (2) Professional Counseling Service Agreement between the Denton County Juvenile Board, Denton County and Providence Services Corporation of Texas using grant monies from the Texas Juvenile Probation Commission, and any appropriate action.

Move to approve by Comm. Carter, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-0010

14.C) Approval of (1) Exemption from bidding for professional consulting services contract between Providence Service Corporation of Texas and Denton County Juvenile Board and Denton County according to the provisions of Section 262.024 (a)(4) V.T.C.A. Local Government Code; and (2) Professional Counseling Service Agreement between the Denton County Juvenile Board, Denton County and Providence Services Corporation of Texas using grant monies from the North Central Texas Council of Governments, and any appropriate action.

Move to approve by Comm. Jacobs, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 03-0011

ITEM 17 RECESS 9:25 am

ITEM 18 RECONVENE 9:53 am

ITEM 15 EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Court Convened in Executive Session 9:55 am
Court Reconvened in Formal Session 10:19 am

15.A) Real Property: Texas Government Code, Section 551.072: Real Property.

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

15.C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

15.D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 2nd Court of Appeals of Texas at Fort Worth.
NO ACTION ON ITEMS 15.A THROUGH 15.D

15.E) Consultation with Attorney: Texas Government Code, Section 551.071 (1)(A); Claim by The Hartford for Larry Austin.

Move to approve the recommendation of the Criminal District Attorney, Civil Division, to have this claim assigned to the Civil Division for purposes of denial by Comm. Jacobs,
seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-0012

15.F) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County, Texas v. Gregory and Maria Fleece.

Move to approve the recommendation of the Criminal District Attorney, Civil Division, to have this claim assigned to the Civil Division by Comm. Jacobs, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 03-0013

ITEM 16 ADDENDA

16.A) EXECUTIVE SESSION: Consultation with Attorney, contemplated Litigation pursuant to Section 551.071 (1)(A), Government Code; Discuss pending litigation regarding James Bogers v. John Hatzenbuhler; 2001-10592-16.

16.B) EXECUTIVE SESSION: Consultation with Attorney, contemplated Litigation pursuant to Section 551.071 (1)(A), Government Code; Discuss flooding damage to the Law Enforcement Center and claim against Automated Cable Systems; Boggs Electric; Huber, Hunt, & Nichols; and Joe Santopetro.
NO ACTION ON ITEMS 16.A OR 16.B

ITEM 19 ADJOURNMENT 10:20 am