* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * AGENDA

Tuesday, October 22, 2002, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office. Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag, I pledge allegiance to the, Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approval of presentation for the Denton County Purchasing Department receiving the Excellence in Procurement Award for 2002 and any appropriate action. County Judge

B) Approve a resolution for the Denton County Chapter M.A.D.D. proclaiming Saturday, October 26, 2002 through New Years Day, 2003, as :Tie One On For Safety" in Denton County. Commissioner, Precinct #3

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approval of Payroll.

C) Approval of (1) excess funds in the amount of $375,407 from interest earnings are available in the 2000 Road Bond Project Fund: (2) the excess funds are not needed to fund any of the projects originally listed in the bond documentation; and (3) that excess funds in the amount of $375,407 are to be allocated to the ITS Transportation Enhancement contract for fiscal year 2003 and any appropriate action. (Briefing 10-15-02)

6. PURCHASING

A) Approval of exemption from bidding process for a Sole Source purchase of radios from Motorola Communications and Electronics, Inc. in compliance with Section 262.024 (a)(7)(A) and (D) of the Local Government Code and any appropriate action. (Briefing 10-15-02)

* B) Approval of award of bid for Detention Supplies, Bid #07-02-1499 to Bob Barker Company for item #7, ATD-American Company for items #6, 8, and 11, Leslee Scott, Inc. for items #5 and 10, ICS for item #3 and Moore Medical Supply for item #4; and rejection of the bids for items #1 and 2, in compliance with Section 262.027 of the Local Government Code and any appropriate action. (Briefing 10-15-02)

* C) Approval of specifications and authority to advertise for Annual Voice and Data Cabling, RFP #09-02-1522, and any appropriate action. (Briefing 10-15-02)

7. BUDGET

A) Approval of Budget Amendment Request #100030 for Part-Time Employees/Benefits for Sheriff's Department in the amount of $51,849 and any appropriate action. (Briefing 10-15-02)

B) Approval of Budget Amendment Request #100040 for Cars/Small Trucks for License and Weights in the amount of $47,000 and any appropriate action. (Briefing 10-15-02)

* C) Approval of Budget Amendment Request #100050 for Computers for Constable, Precinct #6 in the amount of $38 and any appropriate action. (Briefing 10-15-02)

* D) Approval of Budget Amendment Request #100060 for Computers for Commissioners Court in the amount of $38 and any appropriate action. (Briefing 10-15-02)

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

B) Approve the designation of a Privacy Official for Denton County and,
A) Identify the Privacy Official as the central point of contact for HIPAA issues.
B) Identify a HIPAA Administrator as the central point for HIPAA issues and any appropriate action. (Briefing 10-15-02)

C) Approve insurance premiums for Denton County part-time employees and any appropriate action.

9. HEALTH

10. PUBLIC WORKS

A) FOR RECORDING PURPOSES ONLY: Acceptance of the Road Superintendent Report for the month of August 2002.

B) Approve Tuesday November 12, 2002 at 9:05 a.m. as date and time to conduct a Public Hearing to consider an amendment to the Lake Ray Roberts Land Use Ordinance for a zoning change from Agriculture (AG) to Residential Medium Density (R-2), Abstract #792, Tract 40, Precinct #1, as requested by Mr. and Mrs. Pirkle and recommended by the Lake Ray Roberts Planning and Zoning Commission and the Planning Department and any appropriate action.

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk's minutes for Commissioners Court Formal Session for October 8, 2002, and any appropriate action.

12. SHERIFF

A) Approve the acceptance of Grant Funding from the Office of the Governor - Criminal Justice Division for continued funding for the GREENBELT/PUBLIC SAFETY UNIT Program for the grant period 2002-2003 and approve acceptance of grant award and any appropriate action. (Briefing 10-15-02)

* B) Approval of Sheriff Weldon Lucas to accept grant funding for Warrant Research Support Term for the Office of the Governor - Criminal Justice Division the fund the 2002-2003 grant and acceptance of grant award and any appropriate action. (Briefing 10-15-02)

13. OTHER DEPARTMENTS

A) Approval of appropriate action to insure timely letting of the SH 121 Project. Commissioner, Precinct #2 (Formal 10-8, 15-02)

B) Approval of a resolution endorsing confirmation of Denton County Transportation Authority and any appropriate action. County Judge. (Formal 10-15-02)

* C) Approval of Building Usage request by Grace Temple Baptist Church, December 8, 2002, from 4:00 p.m. to 8:00 p.m. on the Courthouse-on-the-Square lawn and the Commissioners Courtroom in case of inclement weather for the purpose of Christmas on the Square, and any appropriate action. Aide-to-the-Court (Briefing 10-15-02)

D) Approval of appointment of Laura Galloway to the Denton County Child Protective Services Board upon CPS approval and any appropriate action. Commissioner, Precinct #2. (Briefing 10-15-02)

* E) Approval of Building Usage request by Cadet Brendan T. Shanahan to use the CHOS Lawn for Veteran's Day Formal Retreat for AFROTC Detachment 835, University of North Texas on November 7, 2002 from 2:00 p.m. until 5:00 p.m. and any appropriate action. Aide-to-the-Court. (Briefing 10-15-02)

* F) Approval of accepting the award of the SB 1074 Grant for six video surveillance systems for the License & Weights Department and any appropriate action. Fire Marshall (Briefing 10-15-02)

* G) Approve the Pre-approved expenditure limits for the Election Services Contract Fund and any appropriate action. Elections Department (Briefing 10-15-02)

H) Approval of (1) Resolution approving changes for the Aircheck Texas Repair and Replacement Assistance Program, (2) Approval of changes to the Grant Activities Plan (Appendix D), and (3) naming the Director of Public Works project manager and any appropriate action. County Judge.

I) Approve the appointment of Election Judges for the Election Year 2002-2003 for Denton County, Texas and any appropriate action. Elections Department. (Formal 10-15-02)

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the contract with First Southwest Asset Management to provide Arbitrage Rebate Services to Denton County, Texas and any appropriate action. (Briefing 10-15-02)

* C) Approval of renewal of the Interlocal Cooperation Agreement for Tax Collection between Denton County and Denton County Fresh Water Supply District No. 1C and any appropriate action. (Briefing 10-15-02)

* D) Approval of the Standard Form of Agreement for a Fire Suppression System, in the Denton County Courts Building Communication Room, between Westfire, Inc. and Denton County, Texas and any appropriate action. (Briefing 10-15-02)

* E) Approval of the Standard Form of Agreement for Swisher Road Water System Improvements between Mesa Contracting and Denton County, Texas and any appropriate action. (Briefing 10-15-02)

* F) Approval of License Agreement between eKnowledge Group, Inc. and Denton County, Texas, for the benefit of the Denton County Departments of Information Services and Human Resources and any appropriate action. (Briefing 10-15-02)

* G) Approval of Service Agreement between the Department of Information Resources/Telecommunications Services Division and Denton County, Texas, for the benefit of the Denton County Department of Information Services and any appropriate action. (Briefing 10-15-02)

* H) Approval of Resolution and Chapter 381 Agreement between Denton County, Texas, and Amerisource Corporation, a Delaware corporation and any appropriate action. (Briefing 10-15-02)

* I) Approval of the Space Alliance Technology Outreach Program Contract between Denton County, Texas, and Clear Creek Lake Area Economic Development Foundation ("CLAEDF") and any appropriate action. County Judge (Briefing 10-15-02)

15. EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Luther Joe Lee, individually and as Trustee of the Dorothy LaVerne Lee Testamentary Trust, Frankie Jo Robbins, individually, as Trustee of the Jason Lee Robbins 1994 Irrevocable Trust, and as Trustee of the Jon Mark Robbins 1994 Irrevocable Trust, Jon Mark Robbins and Jason Lee Robbins v. Town of North Lake, Texas, Denton County, Texas and the State of Texas; Cause No. 2001-40730-362, pending in the 362nd District Court of Denton County, Texas.

D) Consultation with attorney concerning pending litigation, pursuant to Government Code, Section 551.071 (1)(A); Tarrant County v. Denton County, Cause No. 02-00-00358-CV, pending in the 2nd Court of Appeals of Texas at Fort Worth.

E) Consultation with Attorney: Pending Litigation Texas Government Code, Section 551.071 (1)(A); Denton County v. Resort Realty Company; Cause No. ED-2001-00649, in Probate Court of Denton County, Texas.

15. EXECUTIVE SESSION - Continued
F) Consultation with Attorney: Texas Government Code, Section 551.071 (2); General Motors and Triangle Chevrolet, Inc.

G) Consultation with Attorney: Pending Litigation Texas Government Code, Section 551.071 (1)(A); Robert Osburn, P.C. and Blassingame & Osburn, P.C. vs. Denton County District Clerk, pending in the 2nd Court of Appeals of Fort Worth, Texas, Cause No. 02-02-00340-CV.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT