Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

November 6, 2001

Be it remembered, Commissioners Court of Denton County, Texas was called to order at 9:07 AM on the 6th day of November 2001 with Judge Scott Armey presiding. Commissioners Sandy Jacobs, Bobbie J. Mitchell and Cynthia White were present, along with deputy clerk Kathleen Bransford.

Court opened with an Invocation by R. L. McNeil of the First Baptist Church of Sanger and was followed by the Pledges of Allegiance to the American and Texas Flags led by Robbie Baughman, Assistant Manager of Facilities Division for Denton County.

Pastor O'Neil: Father, as we view this beautiful day, we recognize that it's a blessing from You. We also realize, Heavenly Father, that we are truly blessed today for where we live. We thank You for those who lead who. We pray especially for our President, for his cabinet, especially those that are directing our war today. We pray for our soldiers, and we pray for the poor people of Afghanistan that are under such oppression. We pray, Heavenly Father, that today we would recognize that we are genuinely blessed. Help us today, Heavenly Father, as we realize that these who lead us here are very special people in our county. We pray for Your blessings, Your wisdom, and Your discernment upon them that they might serve us well; that they might serve You well. And bless us today as we honor You in all that we do. In Jesus' name, Amen.

ITEM 1 PUBLIC INPUT

Constable Larry Floyd reported on the meeting of the International Chief of Police Association he attended in Toronto, Canada.

ITEM 2 CONSENT AGENDA

(The following items were pulled from today's proceedings by request of the department: 10.A and 10.B)

AUDITOR/TREASURER

5.B) Approval of Payroll.

PURCHASING

6.A) Approval of specifications and authority to advertise for Employee Assistance Program, RFP #09-01-1449, and any appropriate action. (Briefing 10-30-01)

6.B) Approval of renewal for Corrugated Galvanized Metal Pipe, Bid #10-99-1263, to Texas Steel Culverts, and any appropriate action. (Briefing 10-30-01)

HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Rosalinda Anderson, P-T Computer Tech Intern/Information Services, John North, Driver-Equipment Operator/Centralized Road & Bridge; Michael Garrett Dickens, Misdemeanor Prosecutor II/Criminal District Attorney; Dana Renz, Court Clerk/JP #5; Brooke Sanchez, Court Clerk/JP #3; Andrew Sanchez, Senior Administrator/County Clerk; Melissa Montgomery, Communications Officer/Communications; Elizabeth Cook, Communications Officer I/Communications; Lora Sargent, Detention Officer I/County Jail; Marva Riles-Brown, Detention Officer I/County Jail.

8.B) Approve a permanent downgrade of an Assistant Supervisor position (slot 046-TA), grade 18 to a Deputy Clerk/Ad Valorem position, grade 14-Tax Assessor/Collector. (Briefing 10-30-01)

COUNTY CLERK

11.A) Approve the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for October 23, 2001.

OTHER DEPARTMENTS

13.A) Approval of Building Usage Request from UNT Air Force ROTC for the use to the Courthouse-on-the-Lawn for a Formal Retreat Ceremony for Veteran's Day on November 8, 2001 from 3:00 p.m. until 5:30 p.m. (Briefing 10-30-01)

LEGAL

14.B) Approval of the designation of John Feldt, Civil Attorney II, in the office of the Criminal District Attorney, Civil Division, as the person to receive Public Information Act requests for Denton County,
except as otherwise indicated by Denton County Elected Officials. (Briefing 10-30-01)

14.C) Approval of (1) Attachment "A", Private Service Provider Agreement Supplement Terms and Conditions, for use as and attachment to purchase orders used to obtain Professional Counseling Services
for the Juvenile Probation/Detention Department and (2) Appointment of Ken Metcalf as Agent for
Contract. (Briefing 10-30-01)

Move to approve Consent Agenda with the exception of Items 10.A & B by Comm. White, second by Comm. Mitchell.
Motion Carried 3-0-0 (Comm. Jacobs absent for vote)
Court Order 01-0735

ITEM 5 AUDITOR/TREASURER

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION from Juvenile, $344.92 to Crowne Plaza, per department.

ADDITIONS -
To General, Operations, $25.00 to the Texas Dept. of Licensing to revise contractor license;
Constable #3, $400.00 to Applause Emblem & Pin for uniform emblems;
Jail/Medical, $23,368.79 to Diamond Pharmacy Services, for jail pharmaceuticals;
Co. Technology, $7,728.25 to Kent Datacomm for Cisco System;

To TNCP, $4,579.86 to the Denton County Sheriff's Office to reimburse Imprest Fund;
To 1994 Road Const., $100,000.00 to City of Oak Point for Naylor Road ICA.
(Please see Page 4 for approval of this Bill Report.)

ITEM 10 PUBLIC WORKS

10.C) Approve Tuesday December 18, 2001 at 9:05 a.m. as date and time to conduct a Public Hearing to consider and approve the Replat of the Laviana Addition, Phase 1, Lantana Project, Precinct 4.

Move to approve by Comm. Mitchell, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 01-0736

ITEM 12 SHERIFF

12.A) Approve Order prohibiting the keeping of wild animals, pursuant to Chapter 240, Local Government Code and creating a penalty. (Briefing 10-30-01)

Move to approve by Comm. White, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 01-0737

12.B) Approve the request to apply for supplement grant funding in the amount of $34,254.00 from the Office of the Governor-Criminal Justice Division Law Enforcement Programs (formerly the Texas Narcotics Control Program) for the North Central Texas Narcotics Task Force grant year 2001-2002. (Briefing 10-30-01)

Move to approve by Comm. White, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 01-0738

12.C) Approve 13 contract change orders for the Pretrial Center, Enforcement Center and Kitchen Expansion as requested by Hunt Construction Group on 10/24/01 for a total of $127,140.00.

Motion to approve by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 3-1-0 (White nay)
Court Order 01-0739

ITEM 14 LEGAL

14.A) Any appropriate action on Executive Session matters - Legal Department.
NO ACTION

14.D) Approval of the Lease Agreement between Denton County and Northward Partners, LP for the
office space for Justice of the Peace, Precinct 4. (Briefing 10-30-01)

Motion to approve by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 01-0740

14.E) Approval of Agreement between Denton County, Texas and Careerbuilder, Inc.

Motion to approve by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 01-0741

14.F) Approval of Permanent Right-of-Way Easement Agreement between Denton County, Texas and Richard and Tammye Rafes, husband and wife, for the Tom Cole Road Project.

Motion to approve by Comm. Jacobs, second by Comm. White.
Motion Carried 4-0-0
Court Order 01-0742

ITEM 16 ADDENDA

16.A) Approve a change to definition of dependent in the Denton County Benefit Plan - Human Resources.

ACTION POSTPONED FOR NEXT MEETING

ITEM 17 RECESS 9:50 AM
ITEM 18 RECONVENE 11:30 AM

ITEM 5 AUDITOR/TREASURER

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION from Juvenile, $344.92 to Crowne Plaza, per department.

ADDITIONS -
To General, Operations, $25.00 to the Texas Dept. of Licensing to revise contractor license;
Constable #3, $400.00 to Applause Emblem & Pin for uniform emblems;
Jail/Medical, $23,368.79 to Diamond Pharmacy Services, for jail pharmaceuticals;
Co. Technology, $7,728.25 to Kent Datacomm for Cisco System;

To TNCP, $4,579.86 to the Denton County Sheriff's Office to reimburse Imprest Fund;
To 1994 Road Const., $100,000.00 to City of Oak Point for Naylor Road ICA.

Move to approve by Comm. White, second by Comm. Jacobs.
Motion Carried 3-1-0 (Mitchell nay)
Court Order 01-0743

ITEM 15 EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session at 11:30 am by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0

Reconvened in Formal at 11:41 am.

15.A) Real Property: Texas Government Code, Section 551.072: Real Property.

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section
551.076.

15.C) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); LifeRe Insurance company and LifeRe Administration, Inc.

15.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt
Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.

NO ACTION ON ITEMS 15.A, B, C OR D

ITEM 19 ADJOURNMENT

Move to adjourn by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.