* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda

Tuesday, October 16, 2001, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office.  Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

Ruth Irwin
Enhancing Life Ministries/Denton

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag. I pledge allegiance to thee. Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

A) Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

* B) Approve (1) that a specific amount of excess funds totaling $900 in the form of unneeded funds form the Krugerville Road project in the 1999 Road Bond Fund, is available; (2) that the excess funds are not needed to fund any of the other existing specified projects; and (3) then identifying the Precinct 1 - Special Projects account as the project to which the excess funds in the amount of $900 are allocated. (Briefing 10-02-01)

6. PURCHASING

A) Approval of purchase of Cisco Telephone Equipment, Bid #09-01-1451, from State of Texas QISV Vendor determined to be Best Value and trade-in of miscellaneous equipment and any appropriate action. (Briefing 10-02-01)

7. BUDGET

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

* B) Approve a permanent downgrade of an Assistant Supervisor/Tax/MV position (slot 034-TA, grade 22 to a Deputy Clerk/MV position, grade 14 - Tax Assessor/Collector. (Briefing 10-02-01)

C) Approve changes to the job description and ranking for the Planning Manager in the County Planning Division of the Public Works Department. (Briefing 10-02-01)

9. HEALTH

* A) Approval of acceptance of an examination table being donated by Doctor William McCormick and Doctor Mark Ginnings. (Briefing 10-02-01)

* B) Approval to sign agreement with Denton Housing Authority for dental clinic space. (Briefing 10-02-01)

10. PUBLIC WORKS

A) Approve Tuesday November 20, 2001 at 9:05 a.m. as date and time to conduct a PUBLIC HEARING to consider and approve the Replat of Lots 6 & 7, Block 1, in the Henry Davis No. 1 Addition, Precinct 1.

B) Approval of any action related to House Bill 1445 regarding Cities Extra Territorial Jurisdiction and the effects on Denton County.

11. COUNTY CLERK

* A) Approve the transcribed minutes and the County Clerk's minutes from Commissioners Court Formal Agenda for October 2, 2001.

* B) Approve the County Clerk's minutes from Commissioners Court Formal, Executive Session for October 5, 2001.

12. SHERIFF

A) Approval of the acceptance of a grant from the Office of the Governor Criminal Justice Division for the amount of $151,412 which does not require a local cash match, to fund the Greenbelt/Public Safety Unit. (Formal & Briefing 10-09-01)

13. OTHER DEPARTMENTS

* A) Approve Building Usage Request by Sharon Leake for Grace Temple Baptist Church for the purpose of Christmas on the Square-Music, Sunday, December 9, 2001, 4:00 p.m. to 8:00 p.m. on the Courthouse on the Square Lawn and in case of inclement weather the Commissioners Courtroom - County Judge. (Briefing 10-02-01)

* B) Approval of Building Usage Request by Aids Services of North Texas for the following purpose, World Aids Day Candle Light Vigil to be held on the Courthouse on the Square Lawn, Saturday December 1, 2001, 5:30 p.m. to 8:30 p.m. - County Judge. (Briefing 10-02-01)

* C) Approval of Upper Trinity Regional Water District's proposal to pay the County $20,000 in lieu of repairing Shady Shores Road again given County's plan to resurface Shady Shores Road, and any appropriate action - County Judge. (Briefing 10-02-01)

D) Approval of Sheriff and Constable's Notice of Fees effective January 1, 2002 - Aide-to-the Court. (Briefing 10-02-01)

E) Approval of 2000-2001 Interlocal Cooperation Agreement for Library Services with the City of Justin - Commissioner, Precinct 4.

F) Approval of appointment of Election Judges for the November 6, 2001 State Constitutional Election - Elections Administration.

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of the Tarrant-Parker-Denton County Medical Examiner's District Agreement. (Briefing 10-02-01)

* C) Approval of Depository Contract with attachment of county Depository Pledge Contract between Denton County and First State Bank and any appropriate action. (Briefing 10-02-01)

* D) Approval of renewal Agreement for Denton County Tax Assessor-Collector Substation Contract between Denton County and Minyard Food Stores. (Briefing 10-02-01)

* E) Approval of Physician Service Agreement between Denton County, Texas and Cook Children's Health Plan. (Briefing 10-02-01)

F) Approve the Interlocal Cooperation Agreement between the City of Carrollton and Denton County, Texas - Commissioner Precinct #2. (Formal & Briefing 10-09-01)

G) Approval of Resolution and Tax Abatement Agreement between Denton County, Texas, and Columbia Medical Center of Lewisville duly acting herein by and through its Chief Executive Officer and together with its successors and assigns. (Briefing 10-09-01)

H) Approval of the Service Agreement between the Boys & Girls Club of Denton County and Denton County.

15. EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.
15. EXECUTIVE SESSION - Continued
B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County v. KONE, Inc., formerly known as Montgomery KONE, Inc. d/b/a Texas KONE, Inc., Cause No. 4:01-CV-00111, pending in the United States District Court, Eastern Division of Texas, Sherman, Texas.

D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT