* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda

Tuesday, August 7, 2001, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office.  Some numbered agenda categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

CALL TO ORDER

INVOCATION

PLEDGES OF ALLEGIANCE

Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag. I pledge allegiance to thee. Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

* A) Discussion of renewal for Janitorial Services, Bid #05-99-1226, to Member's Building Maintenance Corporation. (Briefing 07-31-01)

* B) Discussion of exemption from bidding for Sole Source purchase of Unity Election Software from Elections Systems and Software according to the provision of Section 262.024(a)(7)(A) of the Local Government Code. (Briefing 07-31-01)

* C) Discussion of specifications and authority to advertise for Pharmaceutical Service-Jail Health, RFP # 06-01-1431. (Briefing 07-31-01)

* D) Discussion of renewal for Tax Statement Preparation and Mailing Service, RFP #3-00-1324, to Compass Print and Mail Services. (Briefing 07-31-01)

* E) Discussion of specifications and authority to advertise for Janitorial Paper Products, Bid #07-01-1440. (Briefing 07-31-01)

* F) Discussion to declare four (4) M7208 Digital Telephones; one (1) Nortel Norstar M7324 Digital Telephone, and one (1) Nortel Norstar Polycom Digital Conference Station as surplus and use as trade-in of these toward the purchase of four (4) Cisco IP 7910 Telephones and two (2) Cisco IP 7935 Conference Stations. (Briefing 07-31-01)

* G) Discussion of renewal for Medical Laboratory Services, RFP #03-00-1325, to Accu-Chem Laboratories for Item #2, and Clinical Pathology Laboratories for Item # 3. (Briefing 07-31-01)

* H) Discussion of specifications and authorities to advertise for Medical Laboratory Services-Human Resources Drug Testing, RFP #06-01-1429. (Briefing 07-31-01)

* I) Discussion of renewal for Detention Supplies, Bid #07-99-1237, to ICS for items #1 & 5; Leslee Scott, Inc. for items #2, 3, 6, 8, & 11; Action Team Medical for item #4; Bob Barker for items #7 & 9. (Briefing 07-31-01)

* J) Discussion of renewal for Emulsified Asphalt, Bid #07-00-1387, to Koch Materials. (Briefing 07-31-01)

7. BUDGET

A) Approval of any action related to the Denton County's 2001-2002 Budget.

* B) Approval of Budget Amendment Request #101870 for Repair and Maintenance for various County Operation Budget's in the amount of $20,000. (Briefing 07-31-01)

* C) Approval of Budget Amendment Request #101910 for Contract Labor for Constable, Precinct #2 in the amount of $3,629. (Briefing 07-31-01)

* D) Approval of Budget Amendment Request #101920 to increase revenues and allocate expenditures for Public Health-Clinical in the amount of $3,500. (Briefing 07-31-01)

* E) Approval of Budget Amendment Request #101930 for prior year purchases for County Operations in the amount of $27,490. (Briefing 07-31-01)

* F) Approval of Budget Amendment Request #101940 for Microfilm Equipment for Records Management in the amount of $4,200. (Briefing 07-31-01)

* G) Approval of Budget Amendment Request #101970 for Photographic Equipment for License & Weights in the amount of $3,500. (Briefing 07-31-01)

H) Approval of the presentation of the effective and rollback tax rates for the tax year 2001. (Formal 07-31-01)

* I) Approval of Budget Amendment Request #101990 for Medical Expense for Post-Adjudication Center in the amount of $2,600.

* J) Approval of Budget Amendment Request #102000 for Medical Expense for Juvenile Detention in the amount of $2,000.

* K) Approval of Budget Amendment Request #102010 for Medical Expense and Vehicle Repairs for Juvenile Probation in the amount of $8,000.

* L) Approval of Budget Amendment Request #102030 for Uniforms and Gasoline for License & Weights in the amount of $4,524.

* M) Approval of Budget Amendment Request #102040 for Vehicle Maintenance and Tires and Tubes for Constable, Precinct #2 in the amount of $1,295.

* N) Approval of Budget Amendment Request #102110 for Interpreters for Judiciary Court Support in the amount of $10,000.

* O) Approval of Budget Amendment Request #102150 for Office Supplies for Indigent Care in the amount of $1,335.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

10. PUBLIC WORKS

A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

* C) Approval of Relocation of Fences on Trietsch Road. (Briefing 07-31-01)

* D) Discussion of the final plat for the Bill Vick Addition, Commissioner Precinct 1. (Briefing 07-301)

* E) Approve the revision of the General Road Policies of the Road and Bridge Division. (Briefing 07-31-01)

11. COUNTY CLERK

* A) Approve the minutes for Denton County Commissioners Court Meeting, and the County Clerk minutes for Budget Work Session for July 24, 2001, Formal Session.

12. SHERIFF

A) Approval of acceptance of "Certificate of Substantial Completion" for the Denton County Enforcement Center at 1411 Troy H. Lagrone Drive. (Briefing 07-31-01)

13. OTHER DEPARTMENTS

A) Approval of any action regarding Denton County boards and committees - Commissioners Court.

B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

C) Approval of Denton County Redistricting 2001:

1) Splitting and Realigning Voter Precincts,
2) Redistricting of County Commissioners Precincts,
3) Potential Redistricting of Justice of the Peace and Constables Precincts,
4) 2001 Redistricting Committee - County Judge.

D) Approval of appointment of Election Judges and Alternate Judges for FY2002 - Election Administration.

E) Approve appointment process for the new County Court at Law #2 / Civil Court Judge-County Judge. (Briefing 07-31-01)

* F) Approval of the revision of the order making policy to allow the order maker to be faxed or electronically sent to the elected official or hiring manager to sign and fax back to Human Resources-Commissioner Precinct 1. (Briefing 07-31-01)

* G) Approval of the Appointment of Bullitt Lowery to the Denton County Historical Commission-Commissioners Court. (Briefing 07-31-01)

* H) Approval of Building Usage requested by Natalie Massengale, for use of Southside of Courthouse Lawn and Commissioners Courtroom in case of inclement weather on Monday, September 17, 2001 from 3:00 p.m. to 4: p.m. for the purpose of Benjamin Lyon Chapter of National Society Daughters of the American Revolution, sponsoring Reading of the U.S. Constitution-Commissioners Court. (Briefing 07-31-01)

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and the City of Justin. (Briefing 07-31-01)

* C) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and the Denton County Fire District #1. (Briefing 07-31-01)

* D) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and the City of Lewisville. (Briefing 07-31-01)

* E) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and the City of The Colony. (Briefing 07-31-01)

* F) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and the Town of Trophy Club. (Briefing 07-31-01)

* G) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and Trophy Club MUD #1. (Briefing 07-31-01)

* H) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and Trophy Club MUD # 2. (Briefing 07-31-01)

* I) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and Corinth MUD. (Briefing 07-31-01)

* K) Approval of renewal for the Interlocal Cooperation Agreement for Tax Collection between Denton County and Argyle ISD. (Briefing 07-31-01)

* L) Approval of : a) the project for road improvements to Litsey Road consisting of Phases I, II, and III, from State Highway 114 to I-35 W., and b) the Interlocal Cooperation Agreement between the City of Fort Worth and Denton County, Texas. (Briefing 07-31-01)

* M) Approval of: a) the project for road construction, and b) the Interlocal Cooperation Agreement between the Denton ISD and Denton County, Texas, for turning lane on Ryan Road. (Briefing 07-31-01)

N) Approval of Agreement between the City of Denton and Denton County (Courthouse on the Square Museum) providing payment and use of Hotel Tax Revenue.

O) Approval of Agreement between the City of Denton and Denton County (Bayless-Selby House Museum) providing payment and use of Hotel Tax Revenue.

P) Approval of Contract for Community Development Programs between Denton County, Texas and the Texas Department of Housing and Community Affairs.

15. EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items previously listed.

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051.

D) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A): Save Our Sanger, an unincorporated association v. Commissioners Court of Denton County, Cause No. 2000-50212-367 in the 367th Judicial Court of Denton County, Texas.

E) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1)(A), ACS Cabling.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT