Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

June 26, 2001

Be it remembered, Commissioners Court of Denton County, Texas met on this 26th day of June, 2001 with Commissioner Sandy Jacobs, Presiding Officer, calling the meeting to order at 9:02 AM. Commissioners Jim Carter, Bobbie J. Mitchell and Cynthia White were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by the Reverend Bob Garsee, Assistant Chaplain to the Denton County Sheriff's Office and was followed by the Pledges of Allegiance to the American and Texas Flags led by Sgt. Douglas Lee of the Denton County Sheriff's Office.

Rev. Garsee: Our Father, we thank You for the privilege to live in America where we have freedom to speak. And we thank You, Heavenly Father, for this this morning that we can come and that we can voice our opinions. And, Heavenly Father, we just pray that this meeting might be conducted in Your will and in Your honor as each of us examines our lives. And, Heavenly Father, that we give direction and correction as You lead. In Jesus' name, Amen.

ITEM 1 PUBLIC INPUT

Comm. Jacobs announced that Judge Armey is out of town. She also asked Bill Gentry from the audience to step forward so the court could congratulate he and his wife Edith on their 63rd wedding anniversary. Mr. Gentry works as a greeter on the first floor of the Courthouse on the Square and has been a faithful and productive member of the Denton County Historical Commission for many years.

Sheriff Weldon Lucas introduced a portion of his department - filling the courtroom - and presented a chart to the court showing the average starting yearly peace officer pay rate of five area cities and its relationship to Denton County starting deputy pay as of October 20, 2000.

The following persons endorsed a salary increase for the Sheriff's Department: Dr. Dean Hansen of Frisco, Detention Officer Valcour Dominick, Chief Investigator Dennis Cox, Jay D. Rodgers of Flower Mound, Reverend Bob Garsee of Denton, Sgt. Douglas Lee of Carrollton, and Rob Rayner of Denton.

Sgt. William Rogers, Assistant Commander of the North Central Texas Narcotics Task Force, presented a certificate of commendation to Deputy John Travelle.

ITEM 4 PUBLIC HEARING

4.A) Approve the Replat of Lot 12, Block 2, L.C. South Ranch Addition, Precinct One.

Move to Open the Public Hearing by Comm. White, second by Comm. Carter.
Motion Carried 4-0-0

No one spoke either for or against the replat.

Move to Close Public Hearing by Comm. White, second by Comm. Mitchell.
Motion Carried 4-0-0

Move to approve replat by Comm. White, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order 01-0344

ITEM 2 CONSENT AGENDA (Items 6.A and 8.A pulled for further discussion)

BUDGET

7.A) Approval of Budget Amendment Request #101640 for various line items for County Judge in the amount of $3,075.

7.B) Approval of Budget Amendment Request #101650 for various line items for Public Health-Clinical in the amount of $47,600.

7.C) Approval of Budget Amendment Request #101670 for Statements of Fact for 367th District Court in the amount of $3000.

PUBLIC WORKS

10.C) Approve the Final Plat for Stony Hills, Phase 2, Precinct 4.

COUNTY CLERK

11.A) Approval of the minutes for June 12, 2001, Formal Session.

SHERIFF

12.B) Approval of awarding abandoned property to the North Central Texas Narcotics Task Force's Generated Program Income Account. (Briefing 06-19-01)

OTHER DEPARTMENTS

13.D) Approval of: (1) determining that Better Safer Roads Program funds, $500,000, are not needed for the FM 1173 Extension project; (2) that the funds are not needed on any other specific project listed in the Better Safer Roads Project; and (3) that the funds, $500,000, should be transferred to Precinct 1, Special Projects - Commissioner Precinct One. (Briefing 06-19-01)

13.E) Approval of revisions to telephone policy #2.1 - Information Services. (Briefing 06-19-01)

LEGAL

14.B) Approval of the Developer Support Program Agreement between Denton County, Texas and Cisco Systems, Incorporated, for services to be utilized by the Department of Information Services. (Briefing 06-19-01)

14.D) Approval 0f: a) Acceptance of a gift for a Stage Curtain from the University of North Texas and b) the Certification of Transfer of Property to a Political Subdivision. (Briefing 06-19-01)

Move to approve Consent Agenda with the exception of Items 6.A & 8.A by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order 01-0345

ITEM 5 AUDITOR/TREASURER

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION from the General Fund, $363.06 to Progressive Concepts, incorrect invoice number.

CORRECTION from SH 121, $75.00 to Bridgefarmer & Assoc., incorrect amount, reissue for $72,088.

ADDITIONS:

To General, CCL#1, $129.63 to Enterprise Rental for Huntsville Car Rental;
$160.00 to Sharon Stuckly for Huntsville Travel Advance;
To General, Constable #4, $260 to JPCA of Texas for registration fee for G.Turner & R. Maxwell;
To General, $300.00 to Kara Flores for refund fine/Court costs;
To '99 Road Construction, $1,256.97 to Internal Revenue Service for Arbitrage-Yield Reduction Payment.

Move to approve Bill Report, as amended, by Comm. Carter, second by Comm. White.
Motion Carried 3-1-0 (Mitchell nay)
Court Order 01-0346

ITEM 6 PURCHASING

6.A) Approval of specifications for engineering services for the Bridge Replacement Program-BRINSAP, RFQ #05-01-1424, appointment of evaluation committee, Kelly Zwinggi, Danny Brumley, Beth Fleming, and John Polster, and any appropriate action. (Briefing 06-19-01)

 Move to approve with the removal of Danny Brumley and the additions of James Gibbs and Robert Woods from Road & Bridge to the committee by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order 01-0347

6.B) Approval of rejection of all proposals received for Long Distance Telephone Services, RFP #02-01-1412, and approval to purchase Long Distance Telephone Services through General Services Commission TEX-AN Program, and any appropriate action.

Move to approve by Comm. Carter, second by Comm. White.
Motion Carried 3-1-0 (Mitchell nay)
Court Order 01-0348

ITEM 8 HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Holly Rogers, Deputy Clerk-Civil/Probate/County Clerk; Carolyn Belcher, Deputy Clerk II-Mental Health/Probate/County Clerk; Deborah Mullen, Senior Clerk-Criminal Courts/County Clerk; Scott Davis, Detention Officer I/County Jail; Marquita Govan, Detention Officer I/County Jail; Jock Jones, Detention Officer I/County Jail; Robert Williams, Detention Officer I/County Jail; Jose Fernandez, Detention Officer I/County Jail; Charles Scott, Detention Officer I/County Jail; Dana Mays, Administrative Sgt./Communications; Michael Green, Chief Deputy/Constable#6; Erin Frewin, FV Victim Intervention Specialist/DA/Family Violence Intervention Grant.

Move to approve all Order Making Appointments by Comm. White, second by Comm.
Mitchell.
Motion Carried 4-0-0
Court Order 01-0349

8.B) Approval of 6 new Reserve Deputy positions for Constable Precinct Three. (Briefing 06-19-01)

Move to approve by Comm. Mitchell, second by Comm. Carter.
Motion Carried 4-0-0
Court Order 01-0350

ITEM 10 PUBLIC WORKS

10.A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

10.A-1) Approve Potential Change Order No. 200 insuring that the Trade Contractors who were required to repair the damage of other contractors are reimbursed, the request is being made that additive and deductive change orders be ran through the project with a net cost of zero to the owner by Comm. Mitchell, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order 01-0351

10.A-2) Approve Change Order No. 200 for a deduct of $1,723 for R. Taylor Electric, Inc., an add of $5,555 to M. Danny Harrison, Inc., an add of $3,309 to Baker Drywall Co., Inc., a deduct of $5,000 for CBS Mechanical, Inc., a deduct of $1,190 for H20 Fire Sprinkler Corporation and a deduct of $951 to Shaw Flooring with a net cost of zero to the owner by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order 01-0352

10.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state
transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

Authorize Innovative Transportation Solutions, Inc. to incur costs under its contract for traffic counts on the Better Safer Roads Projects that require environmental clearance in an amount not to exceed $2,000 per project with the funds coming from interest earnings by Comm. Carter, second by Comm. White.
Motion Carried 3-1-0 (Mitchell nay)
Court Order 01-0353

ITEM 12 SHERIFF

12.A) Approve the request to accept a continuing grant funding in the amount of $667,090 form the Office of the Governor-Criminal Justice Division (Texas Narcotics Control Program) for the North Central Texas Narcotics Task Force, grant year 2001-2002. (Briefing 06-19-01)

Move to approve by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order 01-0354

ITEM 13 OTHER DEPARTMENTS

13.A) Approval of any action regarding Denton County boards and committees - Commissioners Court.

NO ACTION

13.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

NO ACTION - REMOVE ITEM FROM AGENDA

13.C) Approval of Denton County Redistricting 2001:

1) Splitting and Realigning Voter Precincts,
2) Redistricting of County Commissioners Precincts,
3) Potential Redistricting of Justice of the Peace and Constables Precincts,
4) 2001 Redistricting Committee - County Judge.

NO ACTION - NEXT REDISTRICTING COMMITTEE MEETING IS JULY 3, 2001

ITEM 14 LEGAL

14.C) Approval of a request for allocation of unclaimed money received by the State Comptroller from electric cooperatives to Denton County Commissioners Court. (Briefing 06-19-01)

Move to approve by Comm. White, second by Comm. Carter.
Motion Carried 4-0-0
Court Order 01-0355

14.E) Approval of the Grant Acceptance for Continued Funding for the Family Violence Expansion Grant VA-99-V30-13433-02 for the Denton County Criminal District Attorney's Office.

Move to approve by Comm. Mitchell, second by Comm. Carter.
Motion Carried 4-0-0
Court Order 01-0356

14.F) Discussion of request for Attorney General's Opinion made on behalf of Sheriff Weldon Lucas, dated June 11, 2001; supplement request made on behalf of Commissioners Court; and any appropriate action. (Formal 6-19-01)

NO ACTION - NO REPOSTING

14.G) Discussion regarding Denton County's obligations regarding the Juvenile Justice Alternative Education Program, the Opinion by the District Attorney's Civil Division, dated June 6, 2001, and any appropriate action.

NO ACTION - REPOST FOR NEXT WEEK

ITEM 17 RECESS

ITEM 18 RECONVENE

ITEM 15 EXECUTIVE SESSION

The Commissioners Court reserves the exercise of its discretion and may convene in executive session as authorized by the Texas Government Code §§551.071, et seq. on any of the agenda items previously listed.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session at 11:42 AM by Comm. White, second by Comm.
Carter.
Motion Carried 4-0-0

15.A) Real Property: Texas Government Code, Section 551.072: Real Property.

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

15.C) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A): ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt
Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.

NO ACTION ON ITEMS 15.A,B,C

ITEM 19 ADJOURNMENT

Move to adjourn at 11:55 AM by Comm. White, second by Comm. Mitchell.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.