Denton County Commissioners Court
Courthouse on the Square
110 West Hickory, Denton, Texas
* * * * * Formal Agenda Minutes
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012.
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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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April 24, 2001
Be it remembered that Commissioners Court of Denton County, Texas met on this 24th day of April, 2001 with Commissioner Bobbie J. Mitchell presiding. Commissioners Sandy Jacobs, Jim Carter, and Cynthia White were present, along with deputy clerk Alvin Hudson, when the following proceedings were had, to wit:
Court opened with an Invocation by Donovan Davidson of the Grace Temple Baptist Church in Denton, Texas, and was followed by the Pledges of Allegiance to the American and Texas Flag led by Laurie Johnson, Court Reporter for Commissioners Court.
Pastor Davidson: Father, You've given us a brand new day, one that's never been used, and we pray we will make the most of it. Thank You for the beauty of it. As we look around, coming in here this morning, we see how creative and how powerful You are. Father, we just pause here at the beginning of this day to acknowledge who You are and really who we are. You know our needs. You know our hearts. You know our homes. And we just pray that as individuals, You will deal with each one of us. Guide us, we pray, as we move through this day. Lord, we pray for a measure of Your protection over each of us. And as we move through this day, Lord, because none of us have great wisdom, we pray for wisdom from You. We pray that You would be with everything that goes on in this room today and keep us all aware that You're hear, as well, that You're in this very room. So, Father, we thank You for Your presence. We thank You for the privilege of a brand new day. And now, Father, as we enter this day together now, we pray that prayer that You taught us, Your disciples to pray years ago. And now would each of you join me, please, in our Lord's Prayer. Our Father, who art in heaven, hallowed be Thy name. Thy Kingdom come, Thy will be done, on earth as it is in heaven. Give us this day our daily bread and forgive us our trespasses, as we forgive those who trespass against us. And lead us not into temptation but deliver us from evil. For Thine is the Kingdom and the Power and the Glory forever. Amen.
ITEM 1 PUBLIC INPUT
Judge Armey was delayed due to his meeting with the Boeing executives regarding their possible relocation to the Metroplex.
Mr. & Mrs. Jimmy Tribble from Pilot Point voiced their complaint about drainage on Foutch Road.
Jimmy Vann, Chief Administrator for the Mayhill-Cooper Creek Volunteer Fire Department, asked the court to join him in celebrating the National Volunteer Week, April 22nd through the 28th, and The Year 2001 as International Volunteer Year.
ITEM 2 CONSENT AGENDA
AUDITOR/TREASURER
5.B) Approval of Payroll.
PURCHASING
6.A) Approval to declare miscellaneous furniture surplus, authorize a Sealed Bid Sale, advertising, approval to dispose of unsold items for scrap metal, and any appropriate action. (Briefing 04-17-01)
6.B) Approval of specifications and authority to advertise for Road Signs, Bid #03-01-1418, and any appropriate action. (Briefing 04-17-01)
BUDGET
7.B) Approval of Budget Amendment Request #101200 to transfer funds from within County-Wide Technology and from Non-Departmental Unappropriated Contingency for Computer Software for County-Wide Technology in the amount of $15,259. (Briefing 04-17-01)
7.C) Approval of Budget Amendment Request #101220 to transfer funds from Non-Departmental Unappropriated Contingency for various utility line items for Food Lion Building in the amount of $14,059. (Briefing 04-17-01)
7.D) Approval of Budget Amendment Request #101230 to increase revenues and allocate State Training Fees for Criminal District Attorney, Constables Precincts 1 - 6, and Fire Marshall in the amount of $9,634. (Briefing 04-17-01)
7.E) Approval of Budget Amendment Request #101240 for Operating Equipment for License & Weight in the amount of $725. (Briefing 04-17-01)
7.F) Approval of Budget Amendment Request #101250 for Operating Supplies for License & Weight in the amount of $450. (Briefing 04-17-01)
7.G) Approval of Budget Amendment Request #101270 to increase revenues and allocate expenditures for various line items and the creation of a new line item for county purposes for FY 2000-2001 for Emergency Management in the amount of $31,258. (Briefing 04-17-01)
7.H) Approval of Budget Amendment Request #101320 for Statement of Facts for County Criminal Court #3 in the amount of $1,500.
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) The following Order Making Appointments were approved: Erika Noble, Communications Officer/Communications; Vicki Smith, Deputy Clerk-Civil/Probate/County Clerk; Grace Bragg, Senior Clerk-Support/Courts/County Clerk; Christopher Whatley, Deputy Constable/Constable Pct.#6.
PUBLIC WORKS
10.C) Approve the Final Plat for NAVO SUBSTATION ADDITION, Precinct #1.
COUNTY CLERK
11.A) Approve the minutes for April 10, 2001, Formal Session.
OTHER DEPARTMENTS
13.E) Approval of acceptance of completion of Commissioner Mitchell's continuing education requirements - Commissioner Precinct Three. (Briefing 04-17-01)
LEGAL
14.B) Approval of: a) the Project and b) the Interlocal Cooperation Agreement between Denton County, Texas and the Town of Clark for City Limit Sign Installation. (Briefing 04-17-01)
14.C) Approval of Trade Contract Agreement No. 90-94999/Bid No. 05-00-1335 between Denton County and Overhead Door Company of Fort Worth for the Pre-Trial Center, Enforcement Center, Kitchen Expansion, Canopy Addition, and Security Enhancement. (Briefing 04-17-01)
Move to approve Consent Agenda by Comm. White, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0234
ITEM 5 AUDITOR/TREASURER
5.A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)DELETIONS:
From General Fund, $190.82 to Nations Rent, incorrect amount;
From General Fund, $60,874.93 to the City of Denton Utilities, per department;
From Jail Expansion, $54,005.00 to Basden Steel Corp., incorrect amount.ADDITIONS:
To General Fund, Tax Office, $122.48 to Mary Horn, Tax A/C, for Interest on Ad Valorem Refund;
To General Fund, Information Systems, $75,629.00 to Dell Financial Services for Lease Payments;
To WIC, $20.00 to the City of Denton for a booth rental.Move to approve Bill Report, as amended, by Comm. White, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #01-0235
ITEM 7 BUDGET
7.A) Approve the creation and appointment of a Bilingual Documentation Committee to assist with translation of documents, additional assignments and any appropriate action. (Briefing 04-17-01)
Move to approve by Comm. Carter, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #01-02367.I) Approval of Budget Amendment Request #101290 for Computers for County Judge in the amount of $1,516.
Move to approve by Comm. Jacobs, second by Comm. White.
Motion Carried 4-0-0
Court Order #01-0237
ITEM 9 HEALTH
9.A) Approval of Denton County Health Department renewal application for Innovation Grant.
Move to approve by Comm. Jacobs, second by Comm. White.
Motion Carried 4-0-0
Court Order #01-02389.B) Approval of Denton County Health Department renewal application for Immunization Grant.
Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0239
ITEM 10 PUBLIC WORKS
10.A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.
Move to approve six Potential Change Orders: PCO #68 to the Overhead Door Company of Fort Worth for an add of $1,848; PCO #71 to Wilks Masonry, Inc. & Ellis M. Skinner for $0 cost; PCO #80 to Boggs Electric Company, Inc. to remove the allowances for the CCTV and Card Reader Systems for a credit of $80,500; PCO #81 to move stainless steel furniture from the Howard-McKinney, Inc.'s contract to the Gernsbacher's contract for a credit of $793; PCO # 86 to Performance Door & Hardware, Inc. for an add of $923; and, PCO #47-2 to CBS Mechanical to remove three exhaust fans and resize three smoke supply fans in the Pre-Trial Center for a credit of $6,324 by Comm. Carter, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #01-024010.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION
ITEM 13 OTHER DEPARTMENTS
13.A) Approval of any action regarding Denton County boards and committees - Commissioners Court.
Move to approve Pamela Head to the Human Services Committee by Comm. Jacobs, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-024113.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.
NO ACTION
ITEM 14 LEGAL
14.D) Approval of Modifications to the Contract between Denton County, Texas and Halff Associates, Inc., for Engineering Services for SH 121 Main Lanes West of I-35 Project. (Briefing 04-10 & 17-01)
Move to approve the contract and authorize the County Judge to sign the contract based on the certification of the Auditor by Comm. Jacobs, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0242
ITEM 16 ADDENDA
16.A) Approval of performance of Clinical Pathology Laboratories, Inc. under Medical Lab Services, RFP #03-00-1325, and any appropriate action - Legal Department.
Move to approve by Comm. Jacobs, second by Comm. White.
Motion Carried 4-0-0
Court Order #01-024316.C) Approval of specifications and authority to advertise for Conduit & Cabling - Charlie Cole Building, RFP # 04-01-1420, and any appropriate action - Purchasing Department.
Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0244
ITEM 17 RECESS
ITEM 18 RECONVENE
ITEM 15 EXECUTIVE SESSION
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.
Move to Convene in Executive Session by Comm. Carter, second by Comm. White.
Motion Carried 4-0-015.A) Real Property: Texas Government Code, Section 551.072: Real Property.
15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.
15.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051.
15.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A): ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt
Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.NO ACTION ON ITEMS 15.A THROUGH D
Judge Armey joined Commissioners Court.
ITEM 16 ADDENDA
16.B) Consultation with Attorney: Contemplated Litigation. Texas Government Code, Section 551.071 (1) (A); Denton County v. Clinical Pathology Laboratories, Inc. - Legal Department.
NO ACTION
16.D) Consultation with Attorney, Pending Litigation pursuant to Section 551.071(1)(A), Government Code, Purser v. Denton County, et al.; in the 367th Judicial District Court of Denton County; Cause No. 99-5098-367. - ADA/Civil Division/Counsel to the Sheriff.
Move to approve the recommendation of Hugh Coleman, Counsel for the Sheriff, to execute the settlement agreement, release and settle this matter for $5,000, the sum that was reached at mediation by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-024516.D-1) Move to authorize the Budget Director do a Budget Amendment in the amount of $5,000 to come from the Sheriff's Salary Contingency Line Item and also authorize the County Auditor to cut a check for $5,000 by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0246
ITEM 15 EXECUTIVE SESSION
15.E) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); Claim by Kharmynn M. Bullock.
Move to approve the recommendation of Amy Phillips, Director of Human Resources, to deny the claim by Ms. Bullock by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0247
ITEM 17 RECESS
ITEM 18 RECONVENE
ITEM 13 OTHER DEPARTMENTS
13.D) Approval of a Resolution Establishing the Denton County DWI Task Force and any appropriate action - County Judge. (Briefing 04-17-01)
Move to approve by Judge Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-024813.C) Approval of Denton County Redistricting 2001:
1) Splitting and Realigning Voter Precincts,
2) Redistricting of County Commissioners Precincts,
3) Potential Redistricting of Justice of the Peace and Constables Precincts - County Judge.13.C-1) Move to approve the split for Voter Precinct 136 with the intention that during Commissioner Redistricting, this precinct will be absorbed by Voter Precinct 227 and combined, thereby eliminating No. 136 by Comm. Jacobs, second by Comm. White.
Motion Carried 5-0-0
Court Order #01-024913.C-2) Move to approve that the new Voter Precinct 200 in the Western section be called Voter Precinct 230 and the new Voter Precinct 230 in the Eastern section be called Voter Precinct 200 by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-025013.C-3) Move to approve Voter Precincts 335, 310 & 215 with the knowledge that the Texas House redistricting map will change, enabling this court to take the Carrollton portions from 335 and 310 and place them into 215 for Commissioners redistricting by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-025113.C-4) Move to approve the realignments of Voter Precincts with a total of 12 new precincts, four of which were combined, as recommended by Don Alexander, the Director of Elections with a caveat that when the State Senate, State Representatives and Congressional Districts are drawn this court may look at further realignments for the convenience of the voters by Judge Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-025213.F) Approval of revision to the Denton County Tax Abatement Policy - County Judge.
POSTPONED FOR A VOTE UNTIL NEXT WEEK
ITEM 19 ADJOURNMENT
Move to adjourn by Comm. Mitchell, second by Comm. Jacobs.
Motion Carried 5-0-0This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.