Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

April 3, 2001

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 3rd day of April, 2001 with Judge Scott Armey presiding. Commissioners Bobbie J. Mitchell, Jim Carter, and Cynthia White were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by Pastor James E. Kelly of the Morse Street Baptist Church and was followed by the Pledges of Allegiance to the American and Texas Flag led by Tom Reedy, correspondent for the Denton Record Chronicle.

Pastor Kelly: Father, in Heaven, thank You for Your gift of salvation. Thank You for refusing to let us go no matter what. Teach us to follow You in trust and obedience, Lord. Thank You for Your promises to us. Please keep us safe from the attacks of Satan and help us be strong. Give us wisdom by the power of Your spirit and always teach us to pray as You taught Your disciples to pray. Our Father, who art in heaven, hallowed by thy name. Thy Kingdom come, Thy will be done in earth as it is in heaven. Give us this day our daily bread and forgive us our debts as we forgive our debtors. And lead us not into temptation but deliver us from evil. For Thine is the Kingdom and the Power and the Glory forever. Amen.

ITEM 13 OTHER DEPARTMENTS

13.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

Margaret E. Barnes, Probate Master, updated the court on legislation creating the Civil Court in Denton County and changing the Probate County jurisdictions.

Move to approve a Legislative Policy Statement supporting House Bill 3323 with the
intent to create powers to organize, manage or create a regional county transportation
authority by an authorized election only by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order #01-0205

ITEM 1 PUBLIC INPUT

Judge Armey asked that we all keep Haley Bryson, daughter of Brandy Bryson, an employee of the District Attorney's office, in our prayers for her surgery this week.
Comm. Mitchell announced services for the passage of John Vaughn, a former Lewisville City Councilman, to be held tonight, 7:00 pm, at the Temple Baptist Church in Lewisville.

ITEM 2 CONSENT AGENDA

AUDITOR/TREASURER

5.B) Approval of Resolution to participate with MBIA Municipal Investors Service Corporation as a local government investment pool as permitted by Public Funds Investment Act, Texas Government Code, Section 2256.015. (Briefing 03-27-01)

PURCHASING

6.A) Approval of the purchase of Ruggedized Laptops from Trio Industries, Inc. for $67,908.20 as the State of Texas QISV Best Value, and any appropriate action. (Briefing 03-27-01)

6.B) Approval of specifications and authority to advertise for Hot Mix Asphaltic Concrete, Bid #03-01-1414, and any appropriate action. (Briefing 03-27-01)
6.C) Approval of the renewal of Security Guard Services, RFP #02-99-1203, with International Investigators, and any appropriate action. (Briefing 03-27-01)

BUDGET

7.A) Approval of Budget Amendment Request #101130 to transfer funds from Non-Departmental Unappropriated Contingency to reallocate excess funds to Vehicle Repairs for License and Weight in the amount of $6,183. (Briefing 03-27-01)

7.B) Approval of Budget Amendment Request #101140 for Appliances for County Jail in the amount of $3,786. (Briefing 03-27-01)

7.C) Approval of Budget Amendment Request #101160 to reallocate funds for Operating Equipment for Criminal District Attorney in the amount of $14,757.

HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) The following Order Making Appointments were approved: Robyn Lee, Manager of the Bayless-Selby House Museum/Historical Park Museum; Loretta Keaton, Administrative Assistant/Juvenile Detention; Jill Tyler, Juvenile Probation Officer/Juvenile Community Corrections; Lawrence Curtis Stevenson, Detention Officer I/County Jail; Joshua Rhodes, Detention Officer I/County Jail; Cathy Allcorn, Planning Manager/County Planning.

8.B) Approve revision to Policy #3.1-Attendance. (Briefing 03-27-0)

COUNTY CLERK

11.A) Approve the minutes for March 20, 2001, Formal Session.

SHERIFF

12.A) Approval of Interlocal Cooperation Agreement for Narcotics and Controlled Substance Inspections and the Denton State School.

LEGAL

14.B) Approval of a Resolution of Denton County, Texas, Commissioners Court Authorizing the Submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs for the Community Development Fund; and Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's application and participation in the Community Development Program. (Briefing 03-27-01)

14.C) Approval of assignment of Administrative Services Only Agreement to LifeRe Administrators, Inc. (Briefing 03-27-01)

Move to approve the Consent Agenda by Comm. Carter, second by Comm. White.
Motion Carried 4-0-0
Court Order #01-0206

ITEM 3 RESOLUTIONS/AWARD PRESENTATIONS

3.A) Approval of Resolution for Public Health Week - Health Department.

Move to approve by Comm. White, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order #01-0207

ITEM 1 PUBLIC INPUT

Mary Horn, Tax Assessor/Collector announced that car registration via the internet is now possible for Denton County constituents if they will go to the County website at www.tax.co.denton.tx.us or go to www.texasonline.com.

ITEM 5 AUDITOR/TREASURER

5.A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

ADDITIONS TO THE GENERAL FUND:

$100.00 to the U.S. Postmaster for Postage for the Civil D.A.;
$294.25 to the Holiday Inn for lodging for one Sheriff's Office employee;
$378.00 to the Institute for Paralegal Education for registration fee for two Civil DA's employees.

ADDITION TO THE CSCD:

$100.00 to Travis Turley for a Santa Fe Travel Advance.

ADDITION TO JUVENILE PROBATION:

$98.00 to WalMart Vision Center for glasses.

Move to approve the Bill Report, as amended, by Comm. Mitchell, second by Comm.
Carter.
Motion Carried 4-0-0
Court Order #01-0208

ITEM 6 PURCHASING

6.D) Approval to purchase artwork from Longhorn Gallery in the amount of $3,390.00 from the 4th
Floor and Lower Level Bond Funds, and any appropriate action.

Move to approve by Judge Armey, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0209

ITEM 10 PUBLIC WORKS

10.A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

NO ACTION

10.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and statetransportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

NO ACTION

ITEM 13 OTHER DEPARTMENTS

13.A) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to approve recommendation from the Denton City Council for the membership of the Denton County Housing Finance Corporation with an amendment for the corporation to look at the bylaws in order to encompass membership by other cities by Comm. Carter, second by Comm. White.
Motion Carried 3-1-0 (Mitchell nay)
Court Order #01-0210

13.C) Approval of Denton County Redistricting 2001:

1) Splitting and Realigning Voter Precincts,
2) Redistricting of County Commissioners Precincts,
3) Potential Redistricting of Justice of the Peace and Constables Precincts - County Judge.

NO ACTION

ITEM 14 LEGAL

14.D) Approval of Amendment to the Denton County Courts Building Operations Plan and any appropriate action. (Formal 03-27-01)

Move to approve, omitting the line regarding side doors, by Comm. Carter, second by Comm. White.
Motion Carried 3-1-0 (Mitchell nay)
Court Order #01-0211

14.E) Approval of: A) the Project and B) Interlocal Cooperation Agreement between Denton County, Texas and the Town of Shady Shores for the Shady Shores Road Bridge over Graveyard Slough.

Move to approve by Comm. White, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order #01-0212

ITEM 17 RECESS

ITEM 18 RECONVENE

ITEM 15 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Carter, second by Comm. Mitchell.
Motion Carried 4-0-0

15.A) Real Property: Texas Government Code, Section 551.072: Real Property.

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

15.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051.

15.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A): ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.

15.E) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County v. KONE, Inc., formerly known as Montgomery KONE, Inc., d/b/a Texas KONE, Inc., Cause No. 2001-60142-393, pending in the 393rd Judicial District Court, Denton County, Texas.

NO ACTION ON ITEMS 15.A THROUGH 15.E

ITEM 16 ADDENDA

16.A) Consultation with Attorney: Contemplated Litigation. Texas Government Code, §§ 551.071 (1) (A) and (2); Texas Attorney General's Open Records Decision No. OR2001-1170 - ADA/Civil Division.

Move to Release the 2nd Addison Report on the Denton County Court's Building by Judge Armey, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #01-0213

ITEM 19 ADJOURNMENT

Move to adjourn by Comm. Mitchell, second by Comm. Carter.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.