* * * * * Notice of Public Meeting Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda

Tuesday, March 6, 2001, 9:00 A.M.

* * * * * Please turn off all audible pagers and cellular phones. * * * * *

A copy of the Formal and Briefing Agenda books is available for public review in the Aide-to-the-Court's Office.
Some numbered agenda categories may have no posted items.

CALL TO ORDER

INVOCATION
Pastor Scott Brown
Justin Baptist Church

PLEDGES OF ALLEGIANCE
Pledge of Allegiance to the United States Flag
Pledge of Allegiance to the Texas Flag
"Honor the Texas Flag. I pledge allegiance to thee. Texas, one and indivisible."

1. PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA

Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law, the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda. Action on your statement can be taken only at a future meeting.

In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please address all comments to the Presiding Officer.

2. CONSENT AGENDA

* All items marked with an asterisk are part of a consent agenda and require no deliberation by the Court. Any Court member can remove an item from this agenda to be considered separately.

3. RESOLUTIONS/AWARD PRESENTATIONS

A) Approval of declaring March 18-24, 2001 Poison Prevention Week to mark the 40th annual observance - County Judge.

B) Approval of the week of March 4-10, 2001 as Severe Weather Awareness Week - Fire Marshal.

4. PUBLIC HEARINGS

5. AUDITOR/TREASURER

Approval of Bill Report/Payroll.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

6. PURCHASING

* A) Approval of purchase of service to provide evaluation of the HVAC in the Lower Level to Carrier Corporation for $2,110.00 from the 4th Floor and Lower Level Bond Funds, and any appropriate action - Purchasing Director. (Briefing 02-20-01)

* B) Approval of specifications and authority to advertise for Deferred Compensation Services, RFP #02-01-1408, appointment for Evaluation Committee to include County Judge, County Auditor, County Treasurer, Director of Human Resources and Director of Purchasing, and any appropriate action - Purchasing Director. (Briefing 02-20-01)

* C) Approval of rejection of proposals for Fire & EMS Collection Services, RFP #03-00-1326, and any appropriate action - Purchasing Director. (Briefing 02-20-01)

* D) Approval of renewal for Janitorial Supplies, Bid #01-00-1295, Section 1 and 4 to Five Star Supply and Section 2 to Guest Products, and any appropriate action - Purchasing Director. (Briefing 02-20-01)

* E) Approval of specifications and authority to advertise for ATM Services, RFP #02-01-1409, and any appropriate action - Purchasing Director. (Briefing 02-20-201)

F) Approval to declare Door Cards surplus and to sell to Montgomery County according to the provisions of Section 263.152(a)(1) and any appropriate action - Purchasing Director.

7. BUDGET

* A) Approval of Budget Amendment Request #100860 for Repairs and Maintenance for Denton County Government Center in the amount of $699 - Budget Director. (Briefing 02-20-01)

* B) Approval of Budget Amendment Request #100890 for Microfilm Equipment for Records Management in the amount of $3,435 - Budget Director (Briefing 02-20-01)

* C) Approval of Budget Amendment Request #100900 for Repair and Maintenance for Lee Walker Government Center in the amount of $200 - Budget Director. (Briefing 02-20-01)

* D) Approval of Budget Amendment Request #100940 for VCR & Projection Equipment and the creation of a new line item for county purposes for FY 2000-2001 for Elections Administration in the amount of $4,907 - Budget Director (Briefing 02-20-01)

* E) Approval of Budget Amendment Request #101040 for Vehicle Repairs for Constable, Precinct #6 in the amount of $2,590 - Budget Director.

8. HUMAN RESOURCES

* A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.)

9. HEALTH

A) Approval of contract with VERTEX for Medicaid billing services - Health Director.

10. PUBLIC WORKS

A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

* C) Approval of assignment of space in the Denton County Government Center and any appropriate action - Public Works Director. (Briefing 02-20-01)

D) FOR RECORDING PURPOSES ONLY: Acceptance of Road Superintendent Report for the month of January 2001 - Public Works Director.

11. COUNTY CLERK

* A) Approval of minutes for February 13, 2001, Formal Session - County Clerk.

* B) Approval of minutes for February 20, 2001, Formal Session - County Clerk.

* C) Approval of minutes for February 23, 2001, Formal Session - County Clerk.

* D) Approval of minutes for February 28, 2001, Formal Session - County Clerk.

12. SHERIFF

13. OTHER DEPARTMENTS

A) Approval of any action regarding Denton County boards and committees - Commissioners Court.

B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

C) Approval of Denton County Redistricting 2001:

1) Splitting and Realigning Voter Precincts,
2) Redistricting of County Commissioners Precincts,
3) Redistricting of Justice of the Peace and Constables Precincts - County Judge.

* D) Approval of Building Usage requested by Norell Mounger, Peters Colony Chapter (DAR) for the use of the Carrollton Government Center Community Room on March 13, 2001 from 6:30 p.m. until 9:00 p.m. for the purpose of a meeting - Aide-to-the-Court. (Briefing 02-20-01)

* E) Approval of adding a new policy as an addendum to Denton County Policy #8.1 that addresses Travel/Education expenditures within Commissioners Court Budget - Commissioner, Precinct #2. (Briefing 02-20-01)

* F) Approval of Building Usage requested by Dixie Allen, Denton County Friends of the Family, for the use of the Courthouse-on-the-Square's Lawn and First Floor, on Thursday, April 26, 2001, from 4:00 p.m. until 9:30 p.m. for the purpose of an Annual Candlelight Vigil honoring survivors of sexual assault - Aide-to-the-Court. (Briefing 02-20-01)

G) Approval of Denton County Operating Policy - County Judge. (Briefing 02-20-01)

* H) Approval of Building Usage requested by Stan Payton, St. Mary's Law School, a non-profit organization, for the use of Denton County Courts Ceremonial Courtroom, on Tuesday, April 17, 2001 from 3:00 p.m. until 7:30 p.m., for the purpose of a continuing legal education seminar - Aide-to-the-Court. (Briefing 02-20-01)

I) Approval of any action related to Open Records/Open Meetings Laws - ADA/Civil Division.

14. LEGAL

A) Any appropriate action on Executive Session matters - Legal Department.

* B) Approval of Interlocal Cooperation Agreement for Library Services between Denton County and the City of Frisco - ADA/Civil Division. (Briefing 02-20-01)

* C) Approval of Agreement for Denton County Tax Assessor-Collector Substation Contract between Denton County and Safeway, d/b/a Tom Thumb - ADA/Civil Division. (Briefing 02-20-01)

* D) Approval of Interlocal Cooperation Agreement for Library Services between Denton County and the City of Lewisville - ADA/Civil Division. (Briefing 02-20-01)

* E) Approval of Jury+ Management System Software Maintenance Agreement between Jury Systems Incorporated and Denton County, Texas - ADA/Civil Division. (Briefing 02-20-01)

* F) Approval of Partial Assignment of Mutual Release Agreement between Denton County, Texas and Motor Speedway Partners, Ltd. - ADA/Civil Division. (Briefing 01-20-01)

* G) Approval o the Trade Contract Agreement No. 90-9534/Bid No. 01-00-1300 between Denton County and Shaw Contract Flooring for the Pre-Trial Center, Enforcement Center, Kitchen Expansion, Canopy Addition and Security Enhancements - ADA/Civil Division. (Briefing 02-20-01)

* H) Approval of Interlocal Cooperation Agreement for Library Services between Denton County and the Town of Flower Mound - ADA/Civil Division. (Briefing 02-20-01)

* I) Approval of Interlocal Cooperation Agreement for Library Services between Denton County and the City of Denton - ADA/Civil Division. (Briefing 02-20-01)

15. EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

A) Real Property: Texas Government Code, Section 551.072: Real Property.

B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.

C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051.

D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A): ATC Associates, Inc., (formerly ATEC Associates, Inc.), David Baldwin, Inc., Landscaping, CCRD Partners Professional & Consulting Engineers, Phillips Swager & Associates, Thornton-Tomasetti Engineers (formerly Ellisor & Tanner, Inc.), JRJ Paving, Inc., Landscape Design & Construction, Hunt Construction Group (formerly Huber Hunt & Nichols), Pacheco Koch, and R.C. Small & Associates regarding the Denton County Courts Building.

E) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Shaw v. Toshiba Class Action Settlement.

F) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A): Bruce & Rhonda Huther v. Trustees of Sanger I.S.D. and Lamarc and Denton County, Texas; Cause No. GC-97-00777-C pending in the Probate Court of Denton County, Texas.

G) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A): LNW Real Estate. Ltd., v. Denton County, Texas, Cause No. 2001-10032-16 pending in the 16th Judicial District Court of Denton County, Texas.

H) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A): Denton County, Texas v. American Insurance Management, Inc., et al., Cause No. 4:99cv253 pending in the United States District Court, Eastern District, Sherman Division.

I) Consultation with Attorney, Pending Litigation pursuant to Section 551.071 (1)(A), Government Code: Bivens v. Lucas; Case No. 4:00cv47; in the United States District Court for the Eastern District of Texas, Sherman Division.

J) Consultation with Attorney, Pending Litigation pursuant to Section 551.071 (1)(A), Government Code: Monk v. Anderson, et al.; in the 393rd Judicial District Court of Denton County, Texas, Cause No. 2001-60136-393.

K) Consultation with Attorney, Pending Litigation pursuant to Section 551.071 (1)(A), Government Code: Purser v. Denton County, et al.; in the 367th Judicial District Court of Denton County; Cause No. 99-50982-367.

L) Consultation with Attorney, Contemplated Litigation pursuant to Section 551.071 (1)(A), Government Code: Discuss potential litigation re: Claim of T. Sweatman.

M) Consultation with Attorney, Contemplated Litigation pursuant to Section 551.071 (1)(A), Government Code: Discuss potential litigation re: Claim of R. Matlock.

16. ADDENDA

17. RECESS

18. RECONVENE IF NECESSARY

19. ADJOURNMENT