Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

February 20, 2001

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 20th day of February, 2001, with Judge Scott Armey presiding. Commissioners Sandy Jacobs, Cynthia White, Jim Carter and Bobbie J. Mitchell were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by Lockadee Newland, Chief Administrator for Commissioner White, Precinct One, and was followed by the Pledges of Allegiance to the American and Texas Flags led by Don Alexander, Director of Elections for Denton County.

Ms. Newland: Dear Heavenly Father, we lift up this Commissioners Court to You this morning. Please help them to honor the will of the people and work in the best interest of Denton County as they do their jobs today. Thank You for Your many blessings. Help us to be aware of those less fortunate and to extend a hand of love and comfort in Your name. Thank You for Your love and guidance. We pray for the State Legislature and all those who assist them. In Jesus' name we pray. Amen.

ITEM 1 PUBLIC INPUT

Kelly Zwinggi, Director of Public Works,

Judge Armey honored Barbara Looper, Aide to Court, for her loyal and exemplary service to Denton County.

ITEM 2 CONSENT AGENDA (Items Pulled: 7.F,G,H,I and 13.C)

PURCHASING

6.A) Approval of renewal of bid for Office Supplies, Bid #01-99-1198, to Boise Cascade Office Products, and any appropriate action - County Judge. (Briefing 02-13-01)

6.B) Approval of exemption from bidding for sole source purchase of Imaging Software and Services from Votec, Inc. according to the provisions of Section 262.024(a)(7)(A) of the Local Government Code and any appropriate action - County Judge. (Briefing 02-13-01)

BUDGET

7.A) Approval of Budget Amendment Request #100790 to Increase Revenues and allocate expenditures and transfer funds from Criminal District Attorney Check Fee Fund-Unappropriated Contingency for various line items for Criminal District Attorney in the amount of $20,986 - County Judge. (Briefing 02-13-01)

7.B) Approval of Budget Amendment Request #100810 for Pager Expense and Mobile Phone Expense and the creation of a new line item for county purposes for FY 2000-2001 for Jail Health in the amount of $624 - County Judge. (Briefing 02-13-01)

7.C) Approval of Budget Amendment Request #100820 to Increase Revenues and reallocate excess funds for Cars and Small Trucks for County Jail in the amount of $18,981 - County Judge. (Briefing 02-13-01)

7.D) Approval of Budget Amendment Request #100830 to Increase Revenues and allocate expenditures for Sheriff's Department Underage Drinking Grant for a total of $37,990 - County Judge. (Briefing 02-13-01)

7.E) Approval of Budget Amendment Request #100840 for Consultant Fees for Non-Departmental in the amount of $10,755 - County Judge. (Briefing 02-13-01)

HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) The following Order Making Appointments were approved: Jeffrey Serna, Detention Officer 1/County Jail; Misty Housden, Detention Officer I/County Jail; Scott Caster, Corporal/Patrol/Sheriff; Gustavo Armin Melo, Canine Corporal/Sheriff; Amanda Unger, Administrative Assistant/Treasurer; Minerva Arriaga, Eligibility Screener, Implementation Grant(SDI); Patricia Lemmons, Asst. Juvenile Probation Officer/Juvenile Probation; Teresa Draper, Asst. Juvenile Probation Officer/Juvenile Probation; Amber Sexton, Asst. Juvenile Probation Officer/TJPC; Melanie Crommett, Asst. Juvenile Probation Officer/TJPC.
8.B) Approve combining two part-time attorney positions (slot #067-DA, vacant & slot #085-DA, Catherine Luft) into one full-time Appellate Attorney position (slot #85-DA) and accompanying salary increase - County Judge. (Briefing 02-13-01)

HEALTH

9.A) Approval of contract with Tarrant County for HIV Early Intervention Clinic Services - County Judge. (Briefing 02-13-01)

COUNTY CLERK

11.A) Approve minutes for February 6, 2001, Formal Session - County Judge.

Move to approve the Consent Agenda with the exception of Items 7.F,G,H,I & 13.C by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0099

ITEM 5 COUNTY AUDITOR

5.A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETIONS FROM THE GENERAL FUND:

$726.85 to Mobil Oil, void per department;
$ 40.00 to Tx. Assoc. for Investigative Hypnosis, void per department.

ADDITIONS TO THE GENERAL FUND:

Sheriff's Office, $15.00 to the Texas Board of Legal Specialization for re-certification for
M.Smithers;
CHOS, $45.00 to the Texas Dept. of Licensing & Regulations for a Boiler Certificate for CHOS;
$7,935.99 to the City of Denton Accounting for refund of HOT Fund Grant;

ADDITION TO CSCD:

$85.00 to Texas Corrections Assn. for a registration fee for Peggy Carr.

Move to approve the amended Bill Report by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0100

ITEM 7 BUDGET

7.F) Approval of Budget Amendment Request #100850 for Out of County Prisoner Expense for County Jail in the amount of $2,260 - County Judge.

Move to approve by Comm. Mitchell, second by Comm. White.
Motion Carried 5-0-0
Court Order #01-0101

7.G) Approval of Budget Amendment Request #100880 for Flexbase for Denton County Public Works/Road & Bridge Division in the amount of $200,000 - County Judge.

Move to approve by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0102

7.H) Approval of Budget Amendment Request #100910 for Vehicle repairs for License & Weight in the amount of $950 - County Judge.

Move to approve by Comm. Carter, second by Judge Armey.
Motion Carried 5-0-0
Court Order #01-0103

7.I) Approval of Budget Amendment Request #100920 for Computer Maintenance for Elections Administration in the amount of $882 - County Judge.

Move to approve by Comm. White, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0104

ITEM 10 PUBLIC WORKS

10.A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

10.A-1) Move to approve Potential Change Order #55 to Boggs Electric Company to install switches in the booking area of the Pretrial Center and wall coring at the Kitchen Expansion for an add of $4,145.00 and Potential Change Order #47-1 to Boggs Electric Company to redesign three motor control centers and change forty fans to speed/single winding for a credit of $10,694 by Comm. Carter, second by Judge Armey.
Motion Carried 5-0-0
Court Order #01-0105

10.A-2) Move to approve Change Order #1 to Southern Glass & Mirror to furnish and install receptionist window in the Enforcement Center for and add of $824.00 by Comm. Jacobs,
second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0106

10.A-3) Move to approve Change Order #2 to Basden Steel Corporation to furnish and install Brick Lintels over windows and entry way at Enforcement Center for an add of $5,625.00 by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0106

10.A-4) Move to approve Change Order #3 to R3M, Inc. to construct the Multi-purpose room (D101) in accordance with Architectural Supplemental Instructions No. 3 for an add of $16,643.00 by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0106

10.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

NO ACTION

ITEM 13 OTHER DEPARTMENTS

13.A) Approval of any action regarding Denton County boards and committees - Commissioners Court.

NO ACTION

13.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

POSTPONED UNTIL LATER IN THIS SESSION

13.C) Approval of Resolution for Juror Appreciation Week, May 15 - 18, 2001 - County Judge.
(Briefing 02-13-01)

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0107

13.E) Approval of Resolution opposing legislation that would move the public holiday known as Veterans Day to election day in such years - Commissioner Precinct #2.

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0108

ITEM 14 LEGAL

14.B) Approval of: a) the Project for road reconstruction of Marshall Creek Road, and b) the Interlocal Cooperation Agreement between the City of Roanoke and Denton County, Texas for road reconstruction of Marshall Creek Road - County Judge. (Briefing 02-13-01)

Move to approve both a & b by Comm. Carter, second by Comm. White.
Motion Carried 5-0-0
Court Order #01-0109

14.C) Approval of Master Equipment Lease/Purchase Agreement, Schedule of Property No. 2 and No. 3, between Denton County and Koch Financial Corporation - County Judge. (Formal 02-13-01)

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0110

14.G) Approval of Wireless Connectivity Option Addendum to Wireless IP Service Agreement between AWS National Accounts, LLC and Denton County, Texas - County Judge.

Move to approve by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-0111

ITEM 13 OTHER DEPARTMENTS

13.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

13.B-1) Move to approve a Legislative Policy Statement regarding an 81% Formula Funding for Texas Community Colleges by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0112

13.B-2) Move to approve a Legislative Policy Statement supporting Senate Bill 201with the intent of allowing counties to collect traffic fines through internet transactions by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0113

13.B-3) Move to approve a Legislative Policy Statement supporting HB 1371 regarding ETJ extension to smaller cities by Comm. Carter, second by Judge Armey.
Motion Carried 5-0-0
Court Order #01-0114

13.B-4) Move to approve a Legislative Policy Statement supporting Senate Bill 542 and House Bill 351 regarding commissioners court meetings outside of the County Seat by Comm. Mitchell,
second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-0115

13.B-5) Move to approve a Legislative Policy Statement opposing HB 1275 with the intent to make various elected offices nonpartisan in nature by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #01-0116

13.D) Approval of any appropriate action related to Open Records/Open Meetings Laws- County Judge.

POSTPONED UNTIL MARCH 6 MEETING

ITEM 14 LEGAL

14.D) Approval of the (a) Selection of Carter & Burgess as most qualified to provide Design and Staking of Paving and Drainage on Boyd road and (b) Agreement between the County and Engineer between Denton County, Texas and Carter & Burgess - County Judge. (Formal 02-13-01)

Move to approve both (a) & (b) by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0117

14.E) Approval of the (a) selection of Teague Nall & Perkins as most qualified to provide "On-Call" Civil Engineering Services and (b) appointment of committee composed of the Denton County Civil Attorney, Denton County Purchasing Director and ITS to negotiate the scope and cost of the contract - County Judge.

Move to approve both (a) & (b) by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-0118

14.F) Approval of the (a) selection of Brown & Root as most qualified to provide an Access Justification Study for IH35E in the Lake Cities area and (b) appointment of committee composed of the Denton County Civil Attorney, Denton County Purchasing Director and ITS to negotiate the scope and cost of the contract - County Judge.

Move to approve both (a) & (b) by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #01-0119

ITEM 6 PURCHASING

6.C) Approval of ranking HLM Design/Carter Goble Associates as the most qualified firm for the Denton County Facilities Master Plan, RFQ 10-2000, and any appropriate action - County Judge. (Briefing 02-13-01)

Move to approve by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-0120

ITEM 5 COUNTY AUDITOR

5.B) Approve the fiscal 2000 Denton County Comprehensive Annual Financial Report and the Report of the Independent Auditors - County Judge.

Move to approve by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #01-0121

ITEM 13 OTHER DEPARTMENTS

13.B) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

13.B-6) Move to approve a Legislative Policy Statement regarding the North Texas Tollway Authority by Comm. Jacobs, with a request to distribute this statement to Rider Scott, all Denton County representatives and the governor and lieutenant governor, second by Judge Armey.
Motion Carried 5-0-0
Court Order #01-0122

ITEM 16 RECESS

ITEM 17 RECONVENE

COMM. CARTER WAS ABSENT FOR THE REMAINDER OF THE MEETING

ITEM 7 BUDGET

7.J) Approval of Budget Officer's role and approval of budget calendar, budget philosophy memo, goals and mission statement for the 2001-2002 budget process and any appropriate action - County Judge.

7.J-1) Move to approve the Budget Officer's role of presenting a balanced no-tax-increase budget by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order #01-0123

7.J-2) Move to approve the Budget Calendar by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order #01-0124

7.J-3) Move to approve an amended Budget Memorandum by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0
Court Order #01-0125

7.J-4) Move to approve the Budget's Organizational Goals, as amended, by Comm. Mitchell, second by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #01-0126

ITEM 15 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

COMMISSIONERS COURT DID NOT MEET IN EXECUTIVE SESSION

ITEM 18 ADJOURNMENT

Move to adjourn by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.