Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

December 19, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 19th day of December, 2000, with Judge Scott Armey presiding. Commissioners Jeff Krueger, Sandy Jacobs, Bobbie J. Mitchell and Jim Carter were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by Morgan Polster, daughter of John and Lisa Polster, and was followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Tatum DeBerry, daughter of Tye DeBerry, and Cash Krueger, son of Commissioner Jeff Krueger.

Ms. Polster: Dear Jesus, thank You for the day. Thank You for loving us. Thank You for Christmas and please bless this country. Make our leaders smart. In Jesus' name we pray. Amen.

ITEM 2 PUBLIC INPUT

Sandy Thurman, Executive Director of Child Protective Services thanked the members of the court and Dr. Burton, Director of the Health Dept., for all their support of the children in the county.

Comm. Krueger presented a T-shirt to the reporter for the Denton Record Chronicle.

ITEM 4 PUBLIC HEARINGS

4.A) Approve/Disapprove the request for a Special Use Permit for Accessory Dwelling Unit on Tract 2C, Abstract 1409 in the James C. Wilson Survey as requested by Mr. and Mrs. Dayle Reineke - County Judge.

Move to Open Public Hearing by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0

Steve Rollins, Director of County Planning, recommended a denial of this request.

Move to Close Public Hearing by Comm. Mitchell, second by Comm. Carter.
Motion Carried 5-0-0

Move to deny this Special Use Permit by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 4-1-0 (Carter nay)
Court Order #00-0794

ITEM 5 CONSENT AGENDA (Items 10.A. 13.B,C,D,E,F pulled for further discussion)

TREASURER

7.A) Approval of Payroll.

PURCHASING

8.D) Approval of specifications and authority to advertise for Cargo Trailers, Bid #12-00-1400, and any appropriate action - County Judge. (Briefing 12-12-00)

8. E) Approve to declare miscellaneous office furniture and law books surplus, authorize a Sealed Bid Sale, advertising and any appropriate action; approval to dispose of unsold items for scrap metal - County Judge. (Briefing 12-12-00)

BUDGET

9.A) Approval of Budget Amendment Request #100350 for salaries, benefits and various other line items for the Sheriff's Department in the amount of $36,206 - County Judge. (Briefing 12-12-00)

9.B) Approval of Budget Amendment Request #100420 to Increase Revenues and allocate expenditures for Salary, assistants/benefits and office supplies for Public Health-Clinical in the amount of $20,962 - County Judge. (Briefing 12-12-00)

9.C) Approval of Budget Amendment Request #100430 for Computers for County Extension in the amount of $500 - County Judge. (Briefing 12-12-00)

9.D) Approval of Budget Amendment Request #100440 for Computers for County-Wide Technology in the amount of $3,104 - County Judge. (Briefing 12-12-00)

9.E) Approval of Budget Amendment Request #100450 for Repairs and Maintenance for Denton County Courts Building including the transfer of funds from the DA Hot Check-Unappropriated Contingency in the amount of $1,400 - County Judge. (Briefing 12-12-00)

9.F) Approval of Budget Amendment Request #100460 for Professional Liability for Jail Health Department in the amount of $3,550 - County Judge. (Briefing 12-12-00)

9.G) Approval of Budget Amendment Request #100470 to Increase Revenues and allocate expenditures for salary, assistants/benefits for CHIP Outreach Grant in the amount of $11,513 - County Judge. (Briefing 12-12-00)

SHERIFF

12.A) Approve the Interlocal Cooperation Agreement for Domestic Animal Control with Northlake - County Judge. (Briefing 12-12-00)

12.B) Approve the Interlocal Cooperation Agreement for Domestic Animal Control with Aubrey - County Judge. (Briefing 12-12-00)

12.C) Approve acceptance of funding awarded by the Office of the Governor-Criminal Justice Division for the grant program known as the Denton County Sheriff's Office Underage Drinking COMBAT Team for the year 2000-2001 - County Judge. (Briefing 12-12-00)

PUBLIC WORKS

13.G) Approve Final Plat for Chasewood Estates, Lots 1 - 6, Precinct 1 - County Judge.

LEGAL

16.F) Approval of an Amendment to the December 7, 1998 Agreement between the City of Denton, Texas, and Denton County, Texas, for the Payment and Use of Hotel Tax Revenue in Support of the Denton County Historical Commission - County Judge. (Briefing 12-12-00)

16.G) Approval of (1) Exemption from bidding for professional consulting services contract between Providence Service Corporation of Texas and Denton County Juvenile Board according to the provisions of Section 262.024 9a)(4) V.T.C.A. Local Government Code; and (2) Contractor Agreement between Denton County Juvenile Board and Providence Services Corporation of Texas using grant monies from the North Texas Council of Governments - County Judge. (Briefing 12-12-00)

16.H) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the Justin Community Volunteer Fire Department, Inc. - County Judge. (Briefing 12-12-00)

16.I) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the Aubrey Area Ambulance, Inc. - County Judge. (Briefing 12-12-00)

16.J) Approval of Agreement between Denton Holiday Festival Association, Inc., and Denton County, Texas - County Judge. (Briefing 12-12-00)

16.K) Approval of Change Order No. 1 to the Advanced Funding Agreement (AFA) between Denton County, Texas and the Texas Department of Transportation (TxDOT) for IH35W "Speedway" Interchange - County Judge. (Briefing 12-12-00)

16.L) Approval of Exhibits for Agreement between County and Engineer between Denton County, Texas and Huitt-Zollar, Inc., for Professional, Engineering and Environmental Services for FM 2181 - County Judge. (Briefing 12-12-00)

16.M) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the City of Pilot Point - County Judge. (Briefing 12-12-00)

16.N) Approval of the Interlocal Cooperation Agreement for Ambulance Services between Denton County and the City of Little Elm - County Judge. (Briefing 12-12-00)
16.O) Approval of the Trade Contract Agreement No. 90-9576/Bid No. 07-00-1388 between Denton County and The GS Company Wire & Iron Works for the Denton County Courts Building, partial 4th floor build-out and partial lower level build-out - County Judge. (Briefing 12-12-00)

Move to approve Consent Agenda with the exceptions of 10.A, 13.B,C,D,E,F by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0795

ITEM 6 COUNTY AUDITOR

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

CORRECTION to Jail Expansion, $264,650.00 to Huber, Hunt & Nichols, Inc. - Reissued for
$166,050.00.

ADDITIONS TO THE GENERAL FUND:

$500 from 367th to Wes Stewart for CAA/P.Gravley;
$213,059.87 (five mos. Expenses) from Non-Departmental to Allison, Bass & Associates for
attorney fees on the Tarrant v. Denton County boundary;
$60.00 from Emergency Management to the Univ. of Texas/Dallas Learning for registration fees
for Bowery & Simpkins;
$32.00 from Non-Departmental to Albertson's/Lewisville for Employee Lunch;
$10.00 from DA/Civil to 2nd Court of Appeals for litigation fee;

ADDITIONS TO THE ROAD & BRIDGE FUND:

$52.55 to WCA Waste Systems, Inc. to Svc-D4;
$11,715.00 to Northstar Bank of Texas for Bridge Rehabilitation;
$30,000.00 from '92 Road Construction bonds to Northstar Bank of Texas (Seneca Contract) for
bridge rehabilitation.

Move to approve the amended Bill Report by Comm. Krueger, second by Comm. Carter.
Motion Carried 4-1-0 (Jacobs nay)
Court Order #00-0796

ITEM 8 HUMAN RESOURCES

8.A) Approval of award of Stop Loss Insurance, RFP #09-01394, and any appropriate action - County Judge.

Move to approve award to Life Re at a $75,000 Stop Loss Limit by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0797

8.B) Approval of specifications and authority to advertise Jail Expansion Plastic Laminate Bunk Dividers, Bid # 10-00-1399, and any appropriate action - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0798

8.C) Approval of the purchase of Network Equipment from Kent Datacomm as the State of Texas QISV Best Value, and any appropriate action - County Judge.

Move to approve by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0799

ITEM 9 BUDGET

9.H) Approval of Budget Amendment Request #100480 for Computers and Computer Supplies
for County-Wide Technology in the amount of $25,578 - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0800

9.I) Approval of Budget Amendment Request #100490 for operating Equipment for Operating Equipment for Sheriff's Office Greenbelt/Public Safety Grant in the amount of $13,000 - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0801

ITEM 10 HUMAN RESOURCES

10.A) Approval of Order Making Appointments. (The appointments for December 19, 2000 have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Order Making Appointments were approved: Matthew Hall, Systems Support Spec./Adult Probation/Information Services; Patricia Springer, Adult Probation Officer/CSCD; Gordon Turner, Chief Deputy Constable/Constable Pct.#4; Shannon Copeland, Detention Officer I/County Jail; Gina Apuzzo, Planning Tech I/County Planning; Pamela McIntire, Deputy Clerk/Recording/Passport/County Clerk; Barbara Belcher, Deputy Clerk II/Support Courts/County Clerk; Teri Fisher, Juvenile Court Supervisor/County Clerk; Jennifer Rudder, Sr. Administrator/Criminal Courts/County Clerk; Stephanie Tharrington, Deputy Clerk/MV/Tax Assessor/Collector.

Move to approve Order Making Appointments with the exception of 10.A-11 by Judge
Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0802

10.A-11) Move to approve Order Making Appointment for Carisa Fischer, Senior Administrator/Criminal Courts/County Clerk by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 4-0-1 (Armey abstained)
Court Order #00-0803

10.B) Approve revisions to Policy #7.3-Job Opportunity Listings - County Judge. (Briefing 12-5 & 12-00)

NO ACTION

10.C-1) Move to approve Cindy Russell as lieutenant at a Grade 25, Step 3 by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0804

10.C-2) Move to approve Corporal Leonard Price with an equity adjustment of $1,465.00 by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0805

Move to approve an equity adjustment for Corporal Michael Martin at $1,465.00 by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0806

10.E) Approve an adjustment to COBRA premium rates - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0807

ITEM 9 & 10 BUDGET & HUMAN RESOURCES

9.J) Approval of Emergency Budget Amendment Request #100560 for Salary Benefits and Miscellaneous Line Items for the Sheriff's Mental Health Unit in the amount of $113,553 - County Judge.

9.K) Approval of Emergency Budget Amendment Request 100570 for Salary, Benefits and Miscellaneous Line Items for Jail Health in the amount of $30,048 - County Judge.

10.D) Approve a new Deputy Sheriff-Mental Health position, grade 21 (Sheriff's Dept., Mental Health Unit) and a new Detention Officer III/Medical position, grade 20, (Jail Health Dept.) and any appropriate action - County Judge.

Move to approve Items 9.J, 9.K & 10.D and to immediately pursue a contract with Millwood Psychiatric Hospital in Arlington by Comm. Jacobs, second by Comm. Carter. Motion Carried 5-0-0
Court Order #00-0808

ITEM 13 PUBLIC WORKS

13.A) Approval of the following roads in Meadow Vista, Phase I and II, into county maintenance system: Meadow Lane - 600 ft.

Vista Drive - 600 ft.
Meadow Vista Circle (West) - 1,900 ft.
Meadow Vista Circle (North) - 600 ft.
Meadow Vista Circle (East) - 1,900 ft.
Meadow Vista Circle (South) - 300 ft.

Move to approve by Comm. Krueger, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0809

13.B) Approve Final Plat for the Sierra Addition in the Lantana subdivision, Precinct 4 - County Judge.

13.C) Approve Final Plat for the Fairlin Addition in the Lantana Subdivision, Precinct 4 - County Judge.

13.D) Approve Final Plat for the Wisteria Addition in the Lantana Subdivision, Precinct 4 - County Judge.

13.E) Approve Final Plat for the Lantana Maintenance Facility Lantana Subdivision, Precinct 4 - County Judge.

13.F) Approve Final Plat for the Lantana Golf Clubhouse in the Lantana Subdivision, Precinct 4 - County Judge.

Move to approve Items 13.B through 13.F by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0810

ITEM 14 STANDING ITEMS

14.A) Approval of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

NO ACTION

14.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

WILL RETURN TO LATER IN THIS SESSION

14.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

NO ACTION

14.D) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

NO ACTION

ITEM 15 NON-DEPARTMENTAL

15.A) Approval of a Proposal Requesting the Acceptance of the Denton County Water Council as an entity of Denton County - Commissioner, Precinct 1.

Move to approve as a committee meeting the compliance of the District Attorney, Civil
Division, by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0811

15.B) Approval of a Resolution supporting the efforts of Denton County, Texas, to initiate a Preservation Project for the Denton County Courthouse-on-the-Square - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0812

ITEM 16 LEGAL

16.B) Approval of a Grant of Easement between the Texas Historical Commission and Denton County, Texas, for the Restoration of the Denton County Courthouse-on-the-Square - County Judge. (Briefing 12-12-00)

16.C) Approval of a Funding Agreement between the Texas Historical Commission and Denton County, Texas, for Engineering Services for the Restoration of the Denton County Courthouse-on-the-Square - County Judge. (Briefing 12-12-00)

NO ACTION ON EITHER ITEM - MOVE TO JANUARY 9, 2001 MEETING

ITEMS 14 & 15 STANDING ITEMS & NON-DEPARTMENTAL

14.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

15.C) Approval of State's proposal to exchange the tract, totaling 1.754 acres for two tracts totaling 3.202 acres, near I.H. 35 W, Southwest quadrant, from S.H. 114 to 1.6 miles north, near the City of Roanoke - County Judge.

Move to approve the exchange along with approval of the Resolution as required by the Texas Dept. of Transportation by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0813

15.D) Approval of Utilization of revised TDH grant funding - County Judge.

Move to approve by Comm. Jacobs, second by Com. Mitchell.
Motion Carried 5-0-0
Court Order #00-0814

ITEM 16 LEGAL

16.D) Approval of the First Amendment to the Tax Abatement Agreement between Denton County, Texas, Vantage Development #21 and Fleming Companies, Inc. - County Judge.

Move to approve for an extension of one year, as recommended by the Director of Economic Development, by Comm. Mitchell, second by Comm. Jacobs.
Motion Carried 4-1-0 (Carter nay)
Court Order #00-0815

16.E) Approval of the State and Local Government Term Rental Agreement between Denton County, Texas, and Pitney Bowes - County Judge.

Move to approve as recommended by the District Attorney, Civil Division, by Comm. Jacobs, second by Com. Krueger.
Motion Carried 5-0-0
Court Order #00-0816

16.P) Approval of the Trade Contract Agreement No. 90-9603/Bid No. 05-00-1358 between Denton County and Barber & Associates CWC, Inc. for the Denton County Courts Building, partial 4th floor build- out and partial lower level build-out - County Judge.

Move to approve as recommended by the District Attorney, Civil Division, by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0817

16.Q) Approval of Property Exchange Agreement between Buchanan Family Trust ("Buchanan"), FW Sports Authority, Inc., ("FWS"), a Texas Corporation, and Denton County, Texas ("Denton") - County Judge.

Move to approve as recommended by the District Attorney, Civil Division, by Comm.
Jacobs, second by Comm. Krueger.
Motion Carried 4-1-0 (Mitchell, nay)
Court Order #00-0818

ITEM 18 RECESS

ITEM 19 RECONVENE

ITEM 3 RESOLUTIONS

3.A) Approval of Resolution honoring Commissioner Jeff Krueger - County Judge.

Move to approve by Comm. Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0819

3.B) Approval of Resolution honoring Judge David White - County Judge.

Move to approve by Comm. Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0820

ITEM 17 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

17.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

Move to approve settlement of the purchase of the Food Lion and direct the County Auditor to issue a warrant in the amount of $1,436,244.30 and authorize the County Judge, or his representative, to execute all documents at the closing by Comm. Krueger, second by Comm. Carter.
Motion Carried 4-1-0 (Jacobs, nay)
Court Order #00-0821

17.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

Move to reassign a security guard to the front part of the Charlie A. Cole Building, at no cost, and add $10,000 for key pads and locks to secure the whole building by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0822

17.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.

NO ACTION

17.D) Consultation with Attorney: Pending Litigation pursuant to Section 551.071(1)(A), Government Code, Purser v. Denton County, et al., in the 367th Judicial District Court of Denton County; Cause no. 99-50982-367 - County Judge.

NO ACTION

ITEM 11 COUNTY CLERK

11.A) Approval of a lease agreement between Denton County and Pitney Bowes for a Documatch Integrated Mail System for use in the County Clerk's Office - County Judge.

THIS ITEM POSTPONED FOR A SPECIAL MEETING OF COMMISSIONERS COURT ON WEDNESDAY, 12-27-00

ITEM 20 ADJOURNMENT

Move to adjourn by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.