Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

December 12, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 12th day of December, 2000, with Judge Scott Armey presiding. Commissioners Jeff Krueger, Sandy Jacobs, Bobbie J. Mitchell and Jim Carter were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by Pastor Terry Collins of the Welch Street Church of Christ and was followed by the Pledges of Allegiance to the American and the Texas Flags led by Corporal Douglas Lee of the Denton County Sheriff's Department and President of the Denton County Law Enforcement Association.

Pastor Collins: Our God and Heavenly Father, we begin this day with gratitude for all good things that come from Your hand. We pray, Father, Your blessings on the proceeding of this Court. We pray, Father, for their health, for their wisdom. We're thankful for their dedication to our community. We're grateful to live in a good state. We're thankful, Father, for the good country in which we live, a peaceful land. And we pray, Father, that during this time of difficulty, that You will bless people with peace and good will. And we pray, Father, that the situation in our land may be brought to a swift and just resolution and we pray, Father, for all who lead and guide us that they may do so in such a way that our freedom and that our chance for prosperity will always be preserved. Thank You again for again for all good things. In Jesus' name we pray, Amen.

ITEM 2 PUBLIC INPUT

Judge Armey announced that on Thursday, December 14th, there will be a community-wide pep rally at the Courthouse on the Square to honor the Ryan Raider Football Team for their participation in the state finals on Saturday at the Texas Stadium.

ITEM 3 PUBLIC HEARINGS

3.A) Public Hearing on Petition Requesting the Creation of Denton County Fresh Water Supply District No. 11 and consider Adoption of Order Upon Hearing and Granting Petition for Creation of Denton County Fresh Water Supply District No. 11 and appointing temporary supervisors - Commissioners Court.

Move to Open Public Hearing by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

No one spoke in favor or against the Fresh Water Supply District No.11.

Move to Close Public Hearing by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

Move to approve Fresh Water Supply District No.11 by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 4-0-1 (Mitchell abstained)
Court Order #00-0782

ITEM 4 CONSENT AGENDA (8.A pulled)

PURCHASING

6.A) Approval of renewal of bid for Printing, Bid #10-99-1261, Section I to Cooper's Copies and Printing and Sections II & III to CLC Business Products, and any appropriate action - County Judge. (Briefing 12-5-00)

BUDGET

7.A) Approval of Budget Amendment Request #100380 for Shop Tools and Equipment for Centralized Road & Bridge in the amount of $1,600 - County Judge. (Briefing 12-5-00)

7.B) Approval of Budget Amendment Request #100370 for Repairs and Maintenance for The Colony Annex in the amount of $450 - County Judge. (Briefing 12-5-00)

7.C) Approval of Budget Amendment Request #100400 for Road Maintenance Equipment for Centralized Road & Bridge in the amount of $206,000 - County Judge. (Briefing 12-5-00)

7.D) Approval of Budget Amendment Request #100410 for Architectural Services for Non-Departmental in the amount of $9,750 - County Judge. (Briefing 12-5-00)

COUNTY CLERK

9.A) Approval of minutes for November 21, 2000, Formal Session - County Judge.

9.B) Approval of minutes for November 22, 2000, Formal Session - County Judge.

SHERIFF

10.A) Approve the Interlocal Cooperation Agreement for Animal Control with Shady Shores - County Judge. (Briefing 12-5-00)

10.B) Approve the Interlocal Cooperation Agreement for Animal Control with Krugerville - County Judge. (Briefing 12-5-00)

10.C) Approve the Interlocal Cooperation Agreement for Animal Control with Hackberry - County Judge. (Briefing 12-5-00)

10.D) Approve the Interlocal Cooperation Agreement for Animal Control with Double Oak - County Judge. (Briefing 12-5-00)

10.E) Approve the Interlocal Cooperation Agreement for Animal Control with Copper Canyon - County Judge. (Briefing 12-5-00)

10.F) Approve the Interlocal Cooperation Agreement for Animal Control with Argyle - County Judge. (Briefing 12-5-00)

PUBLIC WORKS

11.A) Approve Final Plat for the Camden Addition, Phase I in the Lantana Subdivision, Precinct 4 - County Judge.

11.B) Approve Final Plat for the Sonora Addition, Phase I in the Lantana Addition, Precinct 4 - County Judge.

11.C) Approve Final Plat for the Amenities Center in the Lantana Subdivision, Precinct 4 - County Judge.

11.D) Approve Final Plat for the Larkspur Addition to the Lantana Subdivision, Precinct 4 - County Judge.

11.E) Approve Final Plat for the Sandlin Addition to the Lantana Subdivision, Precinct 4 - County Judge.

NON-DEPARTMENTAL

13.A) Approval of Building Usage requested by Leslie Ford, for use of the Commissioners Courtroom and Conference Room on December 29, 2000 from 5:00 p.m. until 11:00 p.m. for the purpose of a Murder Mystery for Church Event, Denton Community Church - County Judge. (Briefing 12-5-00)

LEGAL

14.B) Approval of Contract between Denton County, Texas and Dell Financial Services - County Judge. (Briefing 12-5-00)

14.C) Approval of Contract for Engineering Services between Denton County, Texas and Halff Associates, Inc., for SH 121 Main Lanes West of I-35 - County Judge. (Briefing 12-5-00)

14.D) Approval of Contract between Denton County, Texas and Carter & Burgess, Inc., for Engineering Services for SH 121 - County Judge. (Briefing 12-5-00)

14.E) Approval of Amendment of the Contract for Environmental Assessment between Denton County, Texas and Halff Associates, Inc., for FM 2499 Section 4 - County Judge. (Briefing 12-5-00)

14.F) Approval of Contract for Engineering Services between Denton County, Texas and Teague Nall and Perkins, Inc., for FM 2499 Right-of-Way and Boundary Surveys - County Judge. (Briefing 12-5-00)

14.G) Approval of Change Order No. 5 to the Local Project Advanced Funding Agreement (LPAFA) between Denton County, Texas and TxDOT for IH-35W Southbound Frontage Road - County Judge. (Briefing 12-5-00)

14.H) Approval of the Contract for Engineering Services between Denton County, Texas and URS Greiner Woodward Clyde, Inc., for Widening of FM 2499 - County Judge. (Briefing 12-5-00)

Move to approve Consent Agenda with the exception of Item 8.A by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0783

ITEM 5 COUNTY AUDITOR

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

TWO DELETIONS FROM THE GENERAL FUND: $500 each to Glenn Glasscock, incorrect amount.

ADDITIONS TO THE GENERAL FUND:

$36.00 from Ag Extension to Albertsons for an employee lunch;
$36.00 from Probate Court to Kroger for an employee lunch;
$15,141.57 from the D.C. Government Center to Wes Lockridge & Assoc. for repair work.

ONE ADDITION TO THE TEXAS NARCOTICS CONTROL PROGRAM GRANT FUND, $3,000 to MJM Auto Sales for the lien payoff on a '97 Firebird.

Move to approve the Bill Report, as amended, by Comm. Krueger, second by Comm.
Carter.
Motion Carried 4-1-0 (Armey nay)
Court Order #00-0784

ITEM 3 PUBLIC HEARINGS

3.B) Approve the Replat of Lot 12, Lakeview Estates into Lots 12A, 12B and 12C, Precinct #1 - County Judge.

Move to Open Public Hearing by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0

Mr. Kelly Roadacre asked about the deed restrictions due to little infrastructure and a
residential only area.

Jerry Campbell, Little Elm, owner of the property explained that the deed restrictions will be followed and will be for residential only.

Move to Close Public Hearing by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

Move to approve the replat by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0785

ITEM 8 HUMAN RESOURCES

8.A) Approval of Order Making Appointments. (The appointments for December 12, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Order Making Appointments were approved: Daniel Meehan, P-T Detention Officer I/County Jail; Roderick Sterling, Detention Officer I/County Jail; Carey Dunn, Detention Officer I/County Jail; Johnny Peters, Detention Officer I/County Jail; Delbert Joe Ebert, Detention Officer I/County Jail; Monika Stoker, Detention Officer I/County Jail; Melynda Rivers, Administrative Assistant/Mental Health Unit; Kevin Bragg, Deputy Sheriff/Investigator/CID/Underage Drinking Grant; Paula Parisi, Legal Intern/VAWA Intern Project Grant; Jessica Gartin-Radcliff, Adult Probation Officer/CSCD; Regine L. Wright, Adult Probation Officer/CSCD; James Gibbs, Road & Bridge Manager/Centralized Road & Bridge.

Move to approve by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0786

ITEM 12 STANDING ITEMS

12.A) Discussion of any appropriate action regarding project development, construction progress, and change orders to Denton County Building Projects - Commissioners Court.

Move to approve six (6) Potential Change Orders for the Denton County Courthouse 4th Floor Buildout: PCO #5, an add of $1,900 to King & Co. to provide furring at the block walls in rooms B165, B168 & B 169; PCO #12, a reduction of $4,500 to The G-S Co. to delete the semi-annual visits from their warranty; PCO #18, an add of $1,685 to Metroplex Control Systems, Inc. to move the existing keypads from stairs number 2 & 3 and install one each at door 4113 and 4201; PCO #19, an add of $570 to King & Co., Inc. to install furr-downs at stair number 1 & 4; PCO #21, an add of $1,755 to CBS Mechanical, Inc. to move water closet rough-ins to accommodate new architectural dimensions; PCO #22, an add of $720 to King & Co., Inc. to extend the wall in Room B173, and to provide and install one (1) window in the south wall of Room B171 by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0787

12.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

NO ACTION

12.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

12.C-1) Move to appoint Comm. Jacobs as representative to the North American Super Highway Coalition Board (NASCO) by Judge Armey, second by Comm. Krueger.
Motion Carried 4-0-1 (Jacobs abstained)
Court Order #00-0788

12.C-2) Move to appoint Comm. Carter to the Regional Transportation Council, effective Friday, December 15, 2000, by Judge Armey, second by Comm. Jacobs.
Motion Carried 4-0-1 (Carter abstained)
Court Order #00-0789

12.D) Approval of any action regarding the 77th Legislative Session - Commissioners Court.
NO ACTION

ITEM 13 NON-DEPARTMENTAL

13.B) Approval of: a) the Project for Temporary Emergency Vehicle Access Road, and b) the Interlocal Cooperation Agreement between the Town of Trophy Club, Texas, and Denton County for a Temporary Emergency Vehicle Access Road - Commissioner Pct. #4.

Move to approve by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0790

13.C) Approval of Contract Oversight Committee members: Judge Scott Armey, Beth Fleming, Kevin Carr, Donna Stewart, James Wells, Hugh Coleman, John Polster, and Civil DA representative and any appropriate action - Commissioners Court.

Move to approve with the addition of County Clerk Cynthia Mitchell, or her designated representative, and to meet soon after the first of the year, or before mid January, with a report from that committee forthcoming by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0791

ITEM 14 LEGAL

14.I) Approval of Lease Schedules Nos. 601-602 under the Master Lease Agreement between Dell Financial Services, Inc. and the Texas Department of Information Resources - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0792

ITEM 16 RECESS

ITEM 17 RECONVENE

ITEM 15 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Mitchell, second by Comm. Carter.
Motion Carried 5-0-0

15.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

NO ACTION

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

NO ACTION

15.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.

NO ACTION

15.E) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County v. Carole Keeton Rylander, Texas Comptroller of Public Accounts - County Judge.

NO ACTION

15.D) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A); Denton County, Texas v. American Insurance Management, Inc., et al., Cause No. 4:99cv253 pending in the United States District Court, Eastern District, Sherman Division - County Judge.

Move to accept settlement offer from American Insurance Management, Inc. in the amount of $300,000, authorize the District Attorney, Civil Division, to prepare the documents and dismissal by Comm. Carter, second by Comm. Mitchell.
Motion Carried 5-0-0
Court Order #00-0793

ITEM 18 ADJOURNMENT

Move to adjourn by Comm. Carter, second by Comm. Krueger.
Motion Carried 5-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.