Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

September 12, 2000

Be it remembered that Commissioners Court of Denton County, Texas met on this the 12th day of September, 2000 with Judge Kirk Wilson presiding. Commissioners Jeff Krueger, Jim Carter, Scott Armey & Sandy Jacobs were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with the Invocation by Bob Schell, Assistant District Attorney, Civil Division, and was followed by the Pledges of Allegiance to the American flag and the Texas flag led by Jimmie Van, Administrative Chief for the Mayhill-Cooper Creek Volunteer Fire Department.

Bob Schell: Almighty God, our Heavenly Father, we thank You for this day. We thank You for this opportunity to serve You and Your Son. We ask that, by His example, You show us the way in which to serve. We ask that You bless this Commissioners Court. Give them strength, wisdom, courage to make the decisions which they are faced with today. We also ask You to send rain to bless our parched earth. In Jesus Christ's name, we pray. Amen.

ITEM 2 PUBLIC INPUT

Jimmie Van, Administrative Chief for the Mayhill-Cooper Creek Volunteer Fire Department, invited everyone to the "housing" of their new fire truck on Friday, September 15, 2000 at 6:30 p.m.

ITEM 3 PUBLIC HEARING

3.A) Approval of Order Upon Hearing and Granting Petition requesting the Creation of Denton County Fresh Water District No. 10, and any appropriate action - County Judge.

Move to Open Public Hearing by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

No one spoke in favor or against.

Move to Close Public Hearing by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

Move to approve the order by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0551

ITEM 4 CONSENT AGENDA

TREASURER

6.A) Approval of Payroll.

PURCHASING

7.A) Approval of exemption from bidding for Sole Source purchase of Probable Cause Warrant Tracking and Automated Court Assignments on the Justice Information System from The Software Group according to the provisions of Section 262.024 (a)(7)(A) of the Local Government Code and any appropriate action - County Judge. (Briefing 9-5-00)

BUDGET

8.A) Approval of Budget Amendment Request #102720 for remodeling expense for County Operations in the amount of $216 - County Judge. (Briefing 9-5-00)

8.B) Approval of Budget Amendment Request #102670 to transfer interest earnings form 1999 Tax Notes and Certificates of Obligation for Debt Service in the amount of $658,000 - County Judge. (Briefing 9-5-00)

8.C) Approval of Budget Amendment Request #102660 for contract labor for Juvenile Probation in the amount of $643 - County Judge. (Briefing 9-5-00)

8.D) Approval of Budget Amendment Request #102650 for body transportation and overtime pay for Medical Examiner's Office in the amount of $18,829 - County Judge. (Briefing 9-5-00)

8.E) Approval of Budget Amendment Request #102760 for operating supplies for Constable, Precinct #4 in the amount of $1,000 - County Judge.

8.F) Approval of Budget Amendment Request #102770 for various line items for various County Buildings in the amount of $37,911 - County Judge.

8.G) Approval of Budget Amendment Request #102810 for various line items for Sheriff's Mental Health Unit in the amount of $2,284 - County Judge.

8.H) Approval of Budget Amendment Request #102820 for various line items for County Planning in the amount of $5,274 - County Judge.

8.I) Approval of Budget Amendment Request #102830 for various lines for sheriff's Department in the amount of $42,215 - County Judge.

8.J) Approval of Budget Amendment Request #102840 for remodeling expenses for Law Enforcement Facility in the amount of $20,000 - County Judge.

8.K) Approval of Budget Amendment Request #102850 for elevator maintenance for Denton County Courts Building in the amount of $3,000 - County Judge.

8.L) Approval of Budget Amendment Request #102860 for various line items for Non-Departmental in the amount of $8,100 - County Judge.

8.M) Approval of Budget Amendment Request #102870 for mobile phone expense for County Judge in the amount of $1,200 - County Judge.

8.N) Approval of Budget Amendment Request #102900 for office supplies for Justice of the Peace, Precinct #3 in the amount of $375 - County Judge.

8.O) Approval of Budget Amendment Request #102920 for office supplies for County Operations in the amount of $1,300 - County Judge.

8.P) Approval of Budget Amendment Request #102930 for computer supplies for Sheriff's Communications Division in the amount of $5,382 - County Judge

HUMAN RESOURCES

9.A) Approval of Order Making Appointments. (The appointments for September 12, 2000 have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Order Maker Appointments were approved: Jackie Sultzbaugh, Court Clerk/JP#6; Gayle Stickels, Information Administrative Assistant/Information Services; Kimberly Shelton, Senior Clerk/Criminal Courts/County Clerk; Jenny Davis, Juvenile Corrections Officer/Juvenile Post Adjudication; Andrew Hartwell, Detention Officer I/County Jail; Tamatha Walker, Detention Officer I/County Jail; Louis Pickett, Correction Facility Tech I/Law Enforcement Facility; Jason McCall, Deputy Sheriff/Sheriff; Jimmy Cross, Driver/Equipment Operator/Centralized Road & Bridge; Chad Howard, Driver/Equipment Operator/Centralized Road & Bridge; Dennis Thompson, Driver/Equipment Operator/Centralized Road & Bridge; Elizabeth McAlpin, Juvenile Probation Officer/Progressive Sanctions Grant; Susan Piel, Felony Intake Attorney/Criminal District Attorney; Jana Morris, Administrative Secretary/Juvenile Probation.

9.B) Approve recruitment schedule for Public Works Director position - County Judge. (Briefing 9-5-00)

COUNTY CLERK

10.A) Approval of the minutes for August 29, 2000, Formal Session - County Judge.

INFORMATION SERVICES

11.A) Approval of Client Support and Software Update Services Agreement Addendum with The Software Group - County Judge. (Briefing 9-5-00)

CENTRALIZED ROAD & BRIDGE/VEHICLE MAINTENANCE

13.A) Approval of Phillips, Hopkins, Eames, Cobb & Cartwright Attorneys at Law to conduct right-of-way acquisitions of properties on Trietsch Road - County Judge. (Briefing 9-5-00)

COUNTY PLANNING

14.A) Approve Final Plat for Running Branch Estates, Precinct One - County Judge.

NON-DEPARTMENTAL

16.A) Approval of Building Usage by Patti Castleberry, Home Owners Association, for September 19, 2000, for 7 p.m. until 9:30 p.m. for the use of the Community Room located at the Carrollton Government Center, for the purpose of a Hone Owners Association meeting - County Judge. (Briefing 9-5-00)

LEGAL

17.B) Approval of the Interlocal Agreement between Denton County and Northwest Independent School District for Absent Student Assistant Program - County Judge. (Briefing 9-5-00)

17.C) Approval of the Interlocal Cooperation Agreement for Tax Collection between Denton County and the Ponder Independent School District - County Judge. (Briefing 9-5-00)

17.D) Approval of: a) the Project for Road Improvements to Faught Road, and b) the Interlocal Cooperation Agreement between the Town of Northlake and Denton County, Texas, for Road Improvements to Faught Road - County Judge. (Briefing 9-5-00)

17.E) Approval of the Trade Contract Agreement No. 90-9460 between Denton County and Baseden Steel Corporation, for the Pre-Trail Center, Enforcement Center, Kitchen Expansion, Canopy Addition and Security Enhancements of the Sheriff's Department - County Judge. (Briefing 9-5-00)

17.F) Approval of the Trade Contract Agreement No. 90-9470 between Denton County and Howard-McKinney, Inc., for the Denton County Courts Building - County Judge. (Briefing 9-5-00)

17.G) Approval of the Trade Contract Agreement No. 90-9595 between Denton County and Willo Products Company, Inc., for the Pre-Trail Center, Enforcement Center, Kitchen Expansion, Canopy Addition and Security Enhancements of the Sheriff's Department - County Judge. (Briefing 9-5-00)

Move to approve the Consent Agenda by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0552

ITEM 5 COUNTY AUDITOR

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION FROM THE GENERAL FUND:

$3,727.23 to Northern Tool & Equipment Company, incorrect amount;

CORRECTION TO JUVENILE PROBATION:

$204.54 to Deluxe Business Forms, reissued in the correct amount of $189.83;

ADDITIONS:

To the General Fund, $1,000.00 to Jo Ann Cohagen for office rental expense for CSCD;
To the General Fund, $578.12 to Lisa Morris for Austin Conference/JP#1;
To TNCP, $453.08 to the City of Denton Utilities for July;
To TNCP, $1,496.50 to Chevron for Gasoline.

Move to approve the amended Bill Report by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0553

ITEM 12 SHERIFF

12.A) Approve naming the East/West Drive between the jail and the juvenile facilities that runs from North Woodrow Lane to the Vehicle Maintenance Facility, Troy LaGrone Drive - County Judge. (Briefing 9-5-00)

Move to approve by Comm. Carter, second by Judge Wilson.
Motion Carried 5-0-0
Court Order #00-0554

ITEM 7 PURCHASING

7.B) Approval of award for Armored Car Services, Bid #07-00-1382, to Dunbar Armored, Inc. - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0555

ITEM 9 HUMAN RESOURCES

9.C) Approve revision to the job description for Detention Officer I/Crewman in the Road & Bridge Department - County Judge.

Move to approve by Comm. Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0556

ITEM 15 STANDING ITEMS

15.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

NO ACTION

15.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

NO ACTION

15.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to approve the re-appointment of Lowell Long to the Board of Trustees of the Mental Health Mental Retardation Center by Comm. Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0557

15.D) Approval of any action regarding the 77th Legislative Session - Commissioners Court.

NO ACTION

15.E) Approve instating a Local Disaster Declaration for Threat of Wildland Fires in Denton County due to drought conditions, and any appropriate action - Commissioners Court.

Move to approve by Comm. Carter, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0558

ITEM 16 NON-DEPARTMENTAL

16.C) Approval of Building Usage requested by Wood, Thacker & Weatherly, P.C., (contact person - Krista Hurst), for the use of the Commissioners Courtroom on September 25, 2000, from 9 a.m. until 5 p.m. for the purpose of a Hearing before Special Commissioners in Argyle Water Supply Corporation vs. Frank C. Harrison and Ann Harrison - County Judge.

Move to approve by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0559

16.D) Approval of Building Usage by Chris Smith for (students from Ryan High School) the use of the Courthouse Lawn on September 18, 2000 from 8 p.m. until 9 p.m. for the purpose of an International Day of Peace Candlelight Vigil - County Judge.

Move to approve by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0560

16.E) Approval to Call Local Option Election, City of Roanoke for "the Legal Sale of Beer and Wine, Off Premise Consumption Only" on October 7, 2000, at Roanoke Community Center, 312 South Walnut, Roanoke, Texas, Denton County and any appropriate action - County Judge.

Move to approve by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0561

16.B) Accept petition requesting the Creation of Denton County Development District No. 9 and adopt order accepting such petition and setting a Public Hearing for 9:15 a.m. October 17, 2000 - Commissioner, Precinct 4. (Briefing 9-5-00)

Move to approve by Comm. Carter, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0562

ITEM 17 LEGAL

17.I) Approval of Texas Highway Traffic Safety Program Grant Agreement between the Texas Department of Transportation, State of Texas, and Denton County for the Denton County District Attorney's DWI Prosecution Unit - County Judge.

Move to approve by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0563

ITEM 19 RECESS

ITEM 20 RECONVENE

ITEM 18 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0

18.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

Move to approve a Change Order in the amount of $13,600 to the contract with HLM Design concerning the architectural and design needs of the JJAE Program and authorize a letter to the Catholic Diocese of Fort Worth from the County Judge's office authorizing the Purchasing Director to initiate an appraisal on Sites 1 & 2 by Judge Wilson, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0564

18.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

18.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.

18.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1)(A) Identification of parties and claims regarding possible breach of warranties and defects as relates to the Denton County Courts Building - County Judge.

NO ACTION ON ITEMS 18.B THRU 18.D

18.E) Consultation with Attorney: Pending Litigation pursuant to Section 551.071(1)(A), Government Code, Graves v. Loan Resource Management, Inc., First Financial Resolution, Inc., and Sheriff Weldon Lucas; 16th Judicial District Court; Cause No. 2000-10172-16 - County Judge.

Move to assign this matter to the District Attorney, Civil Division, by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0565

18.F) Consultation with Attorney: Advise on Legal Matter; Texas Government Code, Section 551.071 (2); Denton County's obligation under Texas Education Code to provide Juvenile Justice Alternative Education Program - County Judge.
18.G) Consultation with Attorney: Pending Litigation; Texas Government Code, Section 551.071 (1)(A); Lisa Bishop Cortinas v. Michael Andrea Green and Denton County, Jointly and Severally; Cause No. 99-20764-158 in the 158th Judicial District Court, Denton County, Texas - County Judge.

NO ACTION ON ITEMS 18.F & 18.G

18.H) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A); Claim by Jason McCall - County Judge.

Move to approve recommendation of the District Attorney, Civil Division, that the court settle this claim in the amount of $110.00, authorize the County Auditor to issue a payment in this amount out of the Sheriff's budget and provide a release of payment by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0566

ITEM 17 LEGAL

17.H) Approval of Contract for Engineering Services between Denton County, Texas and Bridgefarmer & Associates, Inc., for S.H. 121 Section 15-A The Colony and any appropriate action - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0567

17.J) Approval of Gas Main Extension Contract between TXU Electric and Denton County, Texas - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0568

ITEM 21 ADJOURNMENT

Move to adjourn by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.