Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

March 21, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 21st day of March, 2000, with Judge Kirk Wilson presiding. Commissioners Sandy Jacobs, Jim Carter, Scott Armey and Jeff Krueger were present along with deputy clerk Kathleen Bransford when the following proceedings were had, to wit:

Court opened with an Invocation by Pastor David Freehling from the Trinity Presbyterian Church of The Colony, followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Patty Larson, Chief Administrator for Sandy Jacobs, Commissioner, Precinct Two.

Pastor Freehling: Lord, we thank You for all of these people who bring their business representing individual citizens, corporations and the interests of this county and this state, for these commissioners whom You have appointed by the voice of the people. We ask, Oh Lord, You be available and very present to administer Your wisdom and Your justice. Thank you Lord for these great responsibilities which You have given us and we ask, Oh Lord, for Your continued blessings of peace on the people and on the citizens through the decisions and the affairs of this court today. We ask, Oh Lord, that You continue to guide us personally and privately; as we come from the separate affairs of our lives, that we leave them behind and concentrate first on You and the people, and the joy of this free country in which we live, in Jesus' name, Amen.

ITEM 14 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session after presenting resolution in Agenda Item 3A by Comm. Armey, second by Comm. Cater.
Motion Carried 5-0-0

ITEM 3 RESOLUTIONS

3.A) Approval of resolution honoring Jeanette Jones, Tax Assessor/Collector Office, for twenty-seven years of service to Denton County - County Judge. (Briefing 3-14-00)

Move to approve by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0128

CONVENE IN EXECUTIVE SESSION
RECONVENE IN FORMAL SESSION

ITEM 14 EXECUTIVE SESSION

14.E) Closed meeting pursuant to Texas Government Code, Section 551.074(a)(1), regarding personnel matters to deliberate the appointment, employment, reassignment, and duties of a public employee: Thomas Keever, Office of the Criminal District Attorney, Civil Division - County Judge.
NO ACTION

RECESS FROM EXECUTIVE SESSION - WILL RETURN TO ITEMS 14.A, B, C & D
RECONVENE IN FORMAL SESSION

ITEM 2 PUBLIC INPUT

Willie Hudspeth of Denton requested that the county employ more African Americans in all departments. He stated, again, that all he is asking from the court to make the water fountains in the Confederate Solder functional is someone from the county to help him coordinate the project. He can provide everything else. Judge Wilson directed him to the Denton County Historical Commission.
Beth Fleming, Director of Purchasing, invited the court and all employees of Denton County to attend the Purchasing Forum on March 23, 2000 from 10 am until 3 pm.
John Gardner announced that his Deputy Fire Marshal, Jody Gonzales, was elected to the Board of Directors of the International Association of Arson Investigators at the recent Texas Arson conference both of them attended.

ITEM 3 RESOLUTIONS

3.B) Approval of resolution designating the week of April 9 - April 15, 2000 as Crime Victims' Rights Week in Denton County - County Judge. (Briefing 3-14-00)

Move to approve by Judge Wilson, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0129

ITEM 4 PUBLIC HEARING

4.A) Approve variance from western side yard set back and increase east side yard set back to 33 feet on Tract 97, Abstract 29, as requested by Mr. & Mrs. Terry Howard and recommended by the Lake Ray
Roberts Planning and Zoning Commission - Commissioners Court.

Move to Open Public Hearing by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0

No one spoke in favor or in opposition.

Move to Close Public Hearing by Comm. Carter, second by Comm. Krueger.
Motion Carried 5-0-0

Move to approve variance by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0130

4.B) Approve the Replat of Lot 9, Polo Club Addition, into Lots 9R1 and 9R2, Commissioner, Precinct Four, and any appropriate action - County Judge. (Public Hearing Recessed 3-14-00)

Move to Re-Open Public Hearing by Comm. Armey, second by Comm. Carter.
Motion Carried 5-0-0

No one spoke in favor or in opposition.

Move to Close Public Hearing by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

Move to approve variance by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0130

ITEM 5 CONSENT AGENDA (Item 8A pulled)

BUDGET

7.A) Approval of Budget Amendment Request #100890 for computer supplies for Department of Information Services-Computer System/County Wide in the amount of $7,370 - County Judge. (Briefing
3-14-00)

COUNTY CLERK

9.A) Approve minutes for March 7, 2000, formal session - County Judge.

COUNTY PLANNING

10.A) Approve April 4, 2000 at 9:15 a.m. as date and time to conduct a public hearing to consider an appeal to a decision of the Lake Ray Roberts Planning and Zoning Commission regarding the Lake Ray
Roberts Land Use Ordinance as requested by Mr. Charles Whittenburg - County Judge. (Briefing 3-14-00)

10.B) Approve Final Plat for Stony Village, Lots 1 - 6, Block A, Precinct Four - County Judge.

10.C) Approve Final Plat for Chase Oaks Estates, phase II, Lots 1 & 2, PRCT. 1 - County Judge.
NON-DEPARTMENTAL

12.A) Approval and acceptance of the Denton County Arson Task Force trailer - County Judge. (Briefing 3-14-00)

12.B) Approval of building usage, requested by Paula C. Carpenter, for the use of Commissioners Courtroom and Conference Room on Saturday, august 19, 2000, from 7:45 a.m. until 11:00 a.m. for the
purpose for a bridal ceremony - County Judge. (Briefing 3-14-00)

LEGAL

13.B) Approval of the contract between Denton County, Texas and Canyon Lake Ranch, Inc., for the 2000 Employee Picnic and Awards Ceremony - County Judge. (Briefing 3-14-00)

13.C) Approval of service agreement between Denton County and Family Health Care, Inc. - County Judge. (Briefing 3-14-00)

13.D) Approval of Interlocal Cooperation Agreement between Denton County, Texas and the City of Lewisville - County Judge. (Briefing 3-14-00)

Move to approve Consent Agenda with the exception of 8A by Comm. Carter, second by Comm. Armey.
Motion Carried 4-0-1 (Jacobs abstains)
Court Order #00-0132

ITEM 6 COUNTY AUDITOR

6.A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETIONS FROM THE GENERAL FUND:
1. To Sack 'N Save/Denton for $727.89, wrong fund;
2. To Tom Thumb Pharmacy, $773.70, wrong fund and vendor;
3. To Winn Dixie, $281.52, wrong fund;
4. To Winn Dixie, $41.87, wrong fund;
5. To Yarbrough Pharmacy, $485.45, wrong fund.

CORRECTIONS TO THE GENERAL FUND for the City of Denton, $139,739.50, wrong line item, should be Line Item 01-6018-80-10.

ADDITIONS TO THE GENERAL FUND:
1. To the City of Denton Utilities, $1,783.00 for Sewer Tap/Impact;
2. To the Texas Dept. of Licensing, $300.00, for a License Fee.

Move to approve Bill Report with corrections by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0133

ITEM 7 BUDGET

7.B) Approval of Emergency Budget Amendment Request #100900 for Consultant Fees for Denton County Courts Building in the amount of $25,775 - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0134

7.C) Approval of Emergency Budget Amendment Request #100910 for Attorney Fees/Denton-Tarrant County Line for Non-Departmental in the amount of $13,128 - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0135

ITEM 8 HUMAN RESOURCES

8.A) Approval of orders appointing New Employees. (The appointments for March 21, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Paul Keith, Communications Officer/Communications; Cathy L. King, Senior Clerk/Support Courts/County Clerk; Julia Lundberg, Chief Court Clerk/Justice of the Peace Pct.5; Anna Lisa Lyon, Court Clerk/Justice of the Peace Pct.5; Robert Darragh, Juvenile Corrections Officer/Juvenile Post Adjudication; James Workman, Juvenile Corrections Officer/Juvenile Post Adjudication; Gina Richie Dockins, ISP Officer/Progressive Sanctions ISP Grant; Vickie Farris, Detention Officer II/Medical/Jail Health; Darrel W. Story, Driver/Equipment Operator/Centralized Road & Bridge; Sonya Brock, Juvenile Detention Officer/Juvenile Detention; Thomas Driver, Juvenile Detention Officer/Juvenile Detention; Kathy Williams, Juvenile Corrections Officer/Juvenile Post Adjudication; Kimberly Dawn Shelton, Deputy Clerk/Support Courts; County Clerk; Bonita Antoinette Plank, Court Clerk/Justice of the Peace Pct. 4.

Move to approve by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0136

ITEM 11 STANDING ITEMS

11.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.
RETURN TO LATER IN THE SESSION

11.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

11. C) Approval of any action regarding Denton County boards and committees - Commissioners Court.
NO ACTION

ITEM 13 LEGAL

13.A) Any appropriate action on Executive Session matters - Legal Department
NO ACTION

13.E) Approval of designation of Civil Attorney III in the office of the Criminal District Attorney, Civil Division, as the person to receive Public Information Act requests for Denton County except as indicated by Denton County elected officials, and amendment of the Denton County Open Records Access Request Policy to reflect designation - County Judge.
NO ACTION

13.F) Approving the revisions to the job description for Civil Attorney III - County Judge.
NO ACTION

ITEM 15 RECESS

ITEM 16 RECONVENE

ITEM 11 STANDING ITEMS

11.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

Move to approve the submission of Phillip Swager & Associates for the build-out of the fourth floor, Lower Level of the Denton County Courts Building for the District Attorney's space: Hearing Room, Offices for the Hearing Room, two courtrooms and 63 additional parking spaces for $2,141,294.00 with the following two stipulations; the users would sign
the approval prior to the next meeting and the budget office will return after consultation with the County Auditor with the proper budget amendment by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0137

ITEM 14 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

RECONVENE IN EXECUTIVE SESSION

14.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

14.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

14.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.
NO ACTION ON ITEMS 14A, 14B & 14C

14.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1)(A) Identification of parties and claims regarding possible breach of warranties and defects as relates to the Denton County Courts Building - County Judge.

Move to approve the release to the general public, and simultaneously to all the media, of the preliminary report from Marshall Addison dated January 27, 2000, related to the Denton County Courts Building by Comm. Armey, second by Comm. Jacobs.
Motion Carried 4-0-0 (Krueger was not present)
Court Order #00-0138

ITEM 17 ADJOURNMENT

Move to adjourn by Comm. Carter, second by Comm. Armey.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.