Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

March 7, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 7th day of March, 2000, with Judge Kirk Wilson presiding. Commissioners Jeff Krueger, Sandy Jacobs, Scott Armey and Jim Carter were present, along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an Invocation by Chaplain Baker, Chaplain to the Sheriff's Department, followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Beth Fleming, Director of Purchasing for Denton County.

Chaplain Baker: We thank You, God, our Father, for this day with its promise of rain and moisture to refresh the earth. We take this as a personal blessing because it refreshes our lives, as well. As this court convenes this morning, give us special guidance. Make us good stewards of the money of the people and the programs of this County so that all that we do may be done well and pleasing in Your sight. Help us listen in kindness to those who disagree, to be enthusiastic about programs that make for a better place for people in the county to live. And, most important of all, bless everyone here assembled. Amen.

ITEM 2 PUBLIC INPUT

ITEM 3 PUBLIC HEARINGS

3.A) Approve the Replat of Lots 1 & 2, Block A, Springer Acres, Commissioner, Precinct One - County Judge.

Move to Open Public Hearing by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0

No one spoke in favor or opposition.

Move to Close Public Hearing by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0

Move to approve replat by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0103

3.B) Approve the Replat of Lot 31, Quail Run Addition, into Lots 31A, 31B, 31,C, 31D, and 31E, Commissioner, Precinct One - County Judge.

Move to Open Public Hearing by Comm. Carter, second by Comm. Krueger.
Motion Carried 5-0-0

John Morrison of Brittany Hills asked if the water supply could handle the addition. Steve Rollins, Director of County Planning, presented a letter to the court from the Texas Water Company stating that there is sufficient water for the addition.

Move to Close Public Hearing by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0

Move to approve replat with an amendment that the letter from the Texas Water Company be included in the official record of Commissioners Court by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0104

ITEM 4 RESOLUTIONS

4.A) Approval of resolution proclaiming March 5th - 11th, 2000, as Local Severe Weather Awareness Week - County Judge. (Briefing 2-29-00)

Move to approve by Comm. Krueger, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0105

ITEM 5 CONSENT AGENDA (Items 7B, 7C, 7F & 9A pulled)

COUNTY AUDITOR

6.B) Approve the County Investment Report for the Quarter Ending 12/31/1999 - County Judge. (Briefing 2-29-00)

PURCHASING

7.A) Approval of specifications and authority to advertise for County Clerk Records Management and Imaging System, RFP #01-00-1278, appointment of evaluation committee, and any appropriate action -
County Judge. (Briefing 2-29-00)

7.D) Approval of renewal for flexible base (Grade 1, Type A) Bid #02-99-1201, to Martin Marietta for $3.00 per ton Origin and $8.52 per ton Destination, and any appropriate action - County Judge. (Briefing 2-29-00)

7.E) Approval of renewal for vending services, RFP #02-98-1159, to AVS Services, Ltd., and any appropriate action - County Judge. (Briefing 2-29-00)

7.G) Approval to declare miscellaneous office furniture surplus, authorize a Sealed Bid Sale, advertising and any appropriate action - County Judge.

BUDGET

8.A) Approve the 2000-01 budget process and any appropriate action: - County Judge. (Briefing 2-29-00)

1. Direct the Budget Officer to present a balanced "no tax increase" budget for 2000 - 20001.
2. Approve the Proposed 2000-2001 Budget Planning Calendar.
3. Approve Budget Philosophy Memo for 2000-2001 to Elected Officials and Department Heads.
4. Approve County Goals for 2000-2001.
5. Approve Mission Statement for 2000-2001.
8.B) Approval of Budget Amendment Request #100800 for operating supplies for County Extension
in the amount of $450 - County Judge. (Briefing 2-29-00)
8.C) Approval of Budget Amendment Request #100810 for computers for 393rd District Court in the
amount of $1,175 - County Judge. (Briefing 2-29-00)
8.D) Approval of Budget Amendment Request #100780 to increase revenues, and allocate
expenditures for various line items and the creation of a new line item for county purposes for FY 1999-
2000 for Metro Alien Task Force Grant - Criminal District Attorney in the amount of $13,000 - County
Judge. (Briefing 2-29-00)
8.E) Approval of Budget Amendment Request #100820 to increase revenues, and allocate
expenditures for salary, assistants/benefits and various other line items for Underage Drinking Grant -
Sheriff's Department in the amount of $85,098 - County Judge. (Briefing 2-29-00)

COUNTY CLERK

10.A) Approval of minutes for February 22, 2000, formal session - County Judge.

NON-DEPARTMENTAL

12.A) Approval of building usage, by Patti Castleberry, for the use of Carrollton Government Center on March 3, 2000, at 7:00 p.m. until 9:30 p.m., for the purpose of Homeowners Association Meeting - County
Judge. (Briefing 2-29-00)

12.B) Approval of building usage, by Shari Withey, for the North Side of the Courthouse Lawn of the 4th Annual Market on the Square for every Saturday, starting May 20, 2000 until October 28, 8:00 a.m. until
1:00 p.m. - County Judge. (Briefing 2-29-00)

12.C) Approve the use of the Courthouse-on-the-Square lawn, (Commissioners Courtroom and Conference Room in case of inclement weather), for a wedding to be held on Saturday, March 11, 2000,
from 11:30 a.m. until 2:00 p.m., as requested by Ms. Terri Holland - County Judge. (Briefing 2-29-00)

LEGAL

13.B) Approval of Interlocal Cooperation Agreement for ambulance service between Denton County and the City of Denton - County Judge. (Briefing 2-29-00)

13.C) Approval of service agreement between Denton County and Ann's Haven Hospice/The Visiting Nurse Association of Denton County, Texas. (Briefing 2-29-00)

Move to approve Consent Agenda by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0106

ITEM 6 COUNTY AUDITOR

6.A) Approval of Bill Report and the Monthly Financial Report for the month of January 2000.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETIONS:
1. From the General Fund, $25.00 for Texas District & County Attorney Assn., delete per department;
2. From the Juvenile Probation Fund, $24.09 to James Willingham, wrong vendor;
3. From the Texas Narcotics Control Program Grant Fund, $650.94 to Gall's, delete per dept.

CORRECTIONS:
1. To the General Fund, $58.00 to the Jail Commissary, amount should be $13.00;
2. To 99 Cert., $145,721.00 to Huber, Hunt & Nichols, Inc., from the wrong fund, should be from the Jail Expansion;

ADDITIONS
1. To the General Fund, $68.00 to the Nat'l Safety Council for defensive driving fees;
2. To the General Fund, $415.00 to NACO Conference Registration Center for Kirk Wilson;
3. To Adult Probation, $63.37 for Isabel Arriaga for training and education;
4. To the Texas Narcotics Control Program, $205.31for January utilities to the City of Denton.

Move to approve Bill Report by Comm. Jacobs, second by Comm. Carter.
Motion Carried 4-1-0 (Armey nay)
Court Order #00-0107

ITEM 7 PURCHASING

7.B) Approval of appointment of Steering Committee for JJAEP facility and any appropriate action - County Judge. (Briefing 2-29-00)

Move to approve with the addition of Commissioner Krueger to the committee by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0108

7. C) Approval of appointment of Citizen Review Committee for JJAEP facility and any appropriate action - County Judge. (Briefing 2-29-000)

Move to approve the use of the Building & Property Sub-committee with the addition of any additional interested citizens by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0109

7.F) Approval of RFQ for Engineering Services for Charlie J. Cole Justice Center, and appointment of Evaluation Committee and any appropriate action - County Judge. (Briefing 2-29-00)

Move to approve with the addition of Comm. Krueger to the committee by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0110

ITEM 9 HUMAN RESOURCES

9.A) Approval of orders appointing New Employees. (The appointments for March 7, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Rebecca Koenig Pepper, Assistant Records Manager/Records Preservation; Billy Cordell, Sergeant-Detention Operations/County Jail; Kenya N. Wright, Family Law/Domestic Violence Unit Intern/VAWA Intern Project Grant; Casey Davis, Deputy Clerk/Jury/Jury & Grand Jury.

Move to approve by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0111

ITEM 11 STANDING ITEMS

11.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

Move to approve the following Change Orders to the Carroll Building by Comm. Carter, second by Comm. Krueger: No. 3 to Southwest Glass for $580; No. 4 to R. Taylor Electrical for $985 and a deduct of $377 for a total of $608; No. 4 to CBS Mechanical, Inc. for $7,686
and No. 5 to CBS for $4,210; No. 6 to Shaw Contract Flooring for $510 and No. 3 to Shaw for $554 with a deduct of $2,725 for a total credit of $2,171; No. 3 to H20 Sprinkler Corp. for $247 and No. 4, a deduct of $592 from H20; and, No. 3, a deduct of $850 from J.Zac, Inc.
Motion Carried 5-0-0
Court Order #00-0112

11.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

11.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.
NO ACTION

ITEM 13 LEGAL

13.D) Approval of Inmate Pay Telephone Agreement between Evercom, Systems, Inc., and Denton County, Texas - County Judge.
RETURN TO LATER IN THE SESSION

ITEM 15 RECESS

COURT CONVENED IN BRIEFING SESSION
COURT RECOVENED IN FORMAL SESSION

ITEM 14 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

COURT CONVENED IN EXECUTIVE SESSION
COURT RECONVENED IN FORMAL SESSION

14.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

14.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

14.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.

14.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1)(A) Identification of parties and claims regarding possible breach of warranties and defects as relates to the Denton County Courts Building - County Judge.
NO ACTION ON ITEMS 14 A THROUGH 14 D

COMMISSIONER JACOBS WAS NOT PRESENT FOR THE FOLLOWING PROCEEDINGS

ITEM 13 LEGAL

13.D) Approval of Inmate Pay Telephone Agreement between Evercom, Systems, Inc., and Denton County, Texas - County Judge.

Move to approve by Comm. Armey, second by Comm. Carter.
Motion Carried 4-0-0
Court Order #00-0113

ITEM 17 ADJOURNMENT

Move to adjourn by Comm. Krueger, second by Comm. Carter.
Motion Carried 4-0-0

This set of minutes was prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.