Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

February 8, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 8th day of February, 2000, with Judge Kirk Wilson presiding. Commissioners Sandy Jacobs, Jim Carter, Jeff Krueger and Scott Armey were present along with deputy clerk Kathleen Bransford, when the following proceedings were had, to wit:

Court opened with an invocation by Pastor Stephen Nilneier of the First Presbyterian Church of Denton, followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Hank Scheible, Denton County Veterans Service Officer.

Pastor Nilneier: Let us pray. All mighty God and Holy God, You rule the ways of men and women and You govern every earthly government. Work with those who work for peace, we ask, and make every person here today an agent of your reconciliation and every representative here an ambassador of hope. Because we, too often, live under the illusion that places like this are citadels of power and forget that there is no earthly power that's granted unless it comes from You. But, in Your providence we are gathered here today to work that will be in very definitive fashion, say about who we are. Lord, we ask and we pray that Your peace and Your goodwill might be here, despite the agendas, despite the temptation for personal gain. We ask and we pray that the words that were spoke by the prophets and demonstrated in the person of Your Son, Jesus Christ, might be very much alive, and that You demand justice and mercy and not simply the worship that we participate in on weekends. May this court and this session today be the place where people will experience Your love and compassion, if such a thing were possible, dare we think. May Your spirit dwell in this place, Oh Lord, and may we find and experience humility instead of hubris. May we find that there are those who seek goodwill instead of good fortune. Do we dare believe and hope that such a thing would happen? All things are possible in You. We ask and we pray that You will guide these men and women, who dedicate their lives and were brought here today for purposes that often go beyond our own purview. Thank You for bringing us here. Thank You for each and every person. We pray for their children, we pray for their families, we pray for the social welfare that will either be enhanced today or be at a detriment. We ask this in the name of Jesus Christ, Amen.

ITEM 2 PUBLIC INPUT

Judge Wilson recognized and congratulated Hank Scheible for his election to a Regional Director for the Dallas Region of the Veterans County Service Officers Association of Texas.

Larry D. Floyd, Constable, Precinct Two, reported on the traffic enforcement section and the License & Weights Activity, October 1, 1996 through January 31, 2000.

Colonel Don Alexander reminded the candidates who are opposed in the upcoming election to turn in their election reports by 5:00 pm on February 14, 2000 covering January 1 through February 3, 2000. A second report - a personal financial statement covering the period of January 1, 1999 to December 31, 1999- is due the same day from all elected officials who are on the ballot.

Cynthia Mitchell, Denton County Clerk, reminded the court that a financial disclosure statement, exclusive of any campaigning financing, is due in the County Clerk's office on April 30, 2000. All candidates for Commissioners Court must turn in their financial disclosure statement by 5:00 pm on February 14, 2000.

ITEM 3 CONSENT AGENDA (Item 6A, pulled)

PURCHASING

5.A) Approval of specifications and authority to advertise for Jail Expansion Trade Contract:

a. detention equipment, Bid #01-00-1289;
b. spray-on fireproofing, Bid #01-00-1290;
c. finish carpentry & millwork, Bid #01-00-1291;
d. hollow metal work, wood doors & finish hardware, Bid #01-00-1292;
e. damp proofing, rigid insulation, & caulking sealant, Bid #01-00-1293;
f. drywall, Bid #01-00-1294;
g. ceramic tile & payers, Bid #01-00-1297;
h. specialties, toilet partitions & toilet room accessories, Bid #01-00-1298;
i. overhead rolling steel doors, Bid #01-00-1299;
j. resilient flooring & carpet, Bid #01-00-1300;
k. terrazzo flooring, Bid #01-00-1301;
l. Glass & Glazing, Bid #01-00-1302;
m. pre-engineered metal buildings, Bid #01-00-1303;
n. balancing & testing, Bid #01-00-1304;
o. pneumatic tubing, Bid #02-00-1312;
p. briefing room seating & Tables, Bid #01-00-1306;
q. horizontal blinds, Bid #01-00-1307;
r. painting & vinyl wall covering, Bid #01-00-1308;
s. food service equipment, Bid #01-00-1309, and any appropriate action - County Judge. (Briefing 2-1-00)

5. B) Approval of renewal for elevator maintenance, Bid 01-99-1199, to B & B Elevator Co. Inc., and any appropriate action - County Judge. (Briefing 2-1-00)

HUMAN RESOURCES

6. B) Approval of changing the status of slot #075-DA in the Criminal District Attorney's Office from part-time to full-time - County Judge. (Briefing 2-1-00)

6. C) Approval of job description and ranking for an Outreach Coordinator in the Health Department - County Judge. (Briefing 2-1-00)

ITEM 7 COUNTY CLERK

7.A) Approve minutes for January 18, 2000, formal sessions - County Judge. (Briefing 2-1-00)

7.B) Approve minutes for July 27, 1999, formal & budget sessions - County Judge.

7.C) Approve minutes for August 3, 1999, formal & budget sessions - County Judge.

7.D) Approve minutes for August 10, 1999, formal & budget sessions - County Judge.

7.E) Approve minutes for January 25, 2000, formal session - County Judge.

ITEM 10 SHERIFF

10.A) Approval of accepting a gift of a Glock 10mm hand gun and a donation of $500.00 to our lake patrol program - County Judge. (Briefing 2-1-00)

ITEM 13 LEGAL

13.B) Approval of Easement Agreements for the Bridge Replacement and Road Reconstruction for Mustang, Parvin and Mobberly Roads between Denton County and the following property owners;

a) Patrick & Tracy Burns, Mustang Road Parcel 1
b) G. A. Moore, Mustang Road Parcel 2
c) James & Margaret Pickrel, Mustang Road Parcel 3
d) Bonnie Moore, as surviving spouse of Randall Moore, Mustang Road Parcel 4
e) J. Earnest & Mary Talley, Mobberly Road Parcel 1
f) J. Earnest & Mary Talley, Mobberly Road Parcel 2
g) Samuel A. & Nena Piga, Mobberly Road Parcel 3
h) Nettie Mae Jackson, as surviving spouse of J.C. Jackson & Barney Muriel Jackson, Parvin Road Parcel 1
i) Helen Mahard, Parvin Road Parcel 2
j) Sammie Jean & John C. Carey, Parvin Road Parcel 3 - County Judge. (Briefing 2-01-00)

13.C) Approval of Cooperative Purchasing Agreement between the City of Krugerville and Denton County - County Judge. (Briefing 2-1-00)
13.D) Approval of Lease Agreement between Denton County and Harold A. O'Neil Company, for office space for the Denton County Constable, Precinct #4 - County Judge. (Briefing 2-01-00)

Move to approve Consent Agenda by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0065

ITEM 4 COUNTY AUDITOR

Approval of Bill Report and the Auditor's Monthly Financial Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETIONS FROM THE GENERAL FUND:
1. $9,617.00 to Conference of Urban Counties, per County Auditor;
2. $500.00 to U.S. Postmaster, duplicate payment.

ADDITIONS;
1. from the General Fund to IBM, $2,081.26, for a maintenance agreement;
2. from Texas Narcotics Control Program (TNCP) to the Sheriff's Office, $15,000.00, for Flash Money, Covert Funds;
3. from TNCP to the Sheriff's Office, $4,482.89, to reimburse Imprest Funds;
4. from TNCP to Chevron, $1,285.12, for gasoline;
5. from TNCP to Lone Star Overnight, $7.50, for shipping;
6. from TNCP to Dominga Tovar, $3,990.11, for return seized funds;
7. from Law Liability, $32.49 to Boise Cascade for office supplies.

Move to approve Bill Report by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0066

ITEM 6 HUMAN RESOURCES

6.A) Approval of orders appointing New Employees. (The appointments for February 8, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Elizabeth Alexander, Communications Officer/Communications; Thomas H. Melson, Driver/Equipment Operator/Centralized Road & Bridge; Marshall David Lambert, Driver/Equipment Operator/Centralized Road & Bridge; Patsy Seeds, Detention Officer III/Medical/Jail Health; Jackie Neal, Detention Officer III/Medical/Jail Health; Sandra Gail Schon, Senior Clerk/Cashier/Courts/County Clerk; Frances Kay Young, Deputy Clerk/Motor Vehicles/Tax Assessor/Collector; Kevin Jones, Deputy Constable (Part-time)/Constable Precinct Four; Judith Merrell, Print/Mail Clerk/Print/Mail Department; Brenda Cross, Detention Officer I/Records Clerk/Records Management & Preservation; Stacy Toney, Office Supervisor/Juvenile Probation; Kasindra Sauceda, Deputy Clerk/Motor Vehicles/Tax Assessor/Collector; Sandra Gonzales, Deputy Clerk/Motor Vehicles/Tax Assessor/Collector; Dianna Kay Kidd, Human Resources Clerk/Human Resources.

Move to approve all order makers except for 6A-1 by Comm. Armey, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0067

6A-1 Approval of Order Making Appointment 6A-1, Cheryl Hudson, Administrative Assistant/Comptroller/Sheriff.

Move to approve by Comm. Krueger, second by Comm. Carter.
Judge Wilson asked that the motion be withdrawn to return to later in this session.
Motioners agreed.

ITEM 8 ELECTIONS DEPARTMENT

8.A) Canvass votes for the Local Option Election, Justice of the Peace Precinct #7 for "the Legal Sale of Mixed Beverages" conducted on February 5, 2000, at Corral City Town Hall, 14007 Corral City Drive,
Corral City, Texas, Denton County - County Judge.

Move to approve the canvassing of votes and permitting the legal sale of Mixed Beverages in Precinct Seven by Comm. Armey, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0068

ITEM 9 HEALTH

9.A) Approval of the contract with Tarrant County for Ryan White III, HIV Early Intervention Clinic funding - County Judge

The Civil Division of the District Attorney's Office requested that this item be delayed until some changes can be completed with Tarrant County.

ITEM 11 COUNTY PLANNING

11.A) Approve March 14, 2000, at 9:15 a.m. as date and time to conduct a public hearing to consider and approve the re-plat of Lot 9, Polo Club Addition - County Judge.

Move to approve by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0069

ITEM 12 STANDING ITEMS

12.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.
NO ACTION

12.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

12.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to approve the appointment of Wallace Batey to the Denton County Historical
Commission by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0070

ITEM 13 LEGAL

13.E) Approve (1) granting exemption from competitive bidding pursuant to Local Government Code, Section 262.024 (a)(4), professional service contract, and (2) award of contract(s) for right-of-way acquisition - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0071

13.F) Approval of resignations of Bob Wilson and Jack Hurst and the Appointment of Vaughn Andrus and John Wheat to the Board of the Denton County Development District No. 4 - County Judge
RETURN TO LATER IN THIS SESSION

13.G) Approval of ATM Placement Agreement between First State Bank of Texas and Denton County, Texas for an Automatic Teller Machine in the Denton County Courts Building - County Judge.
POSTPONED

13.H) Approval of INS Housing Contract Amendment to reflect increase of daily rate of payments by the INS - County Judge.

Move to approve by Comm. Armey, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0072

ITEM 15 RECESS

ITEM 16 RECONVENE

ITEM 14 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security

Move to Convene in Executive Session by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

CONVENE IN EXECUTIVE SESSION
RECONVENE IN FORMAL SESSION

14.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

14.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

14.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.

14.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1)(A) Identification of parties and claims regarding possible breach of warranties and defects as relates to the Denton County Courts Building - County Judge.

14.E) Contemplated litigation pursuant to Section 551.071 (1)(A), Government code, discuss Attorney General's Open Record Records Decision on Denton Record-Chronicle's public information requests and possibility of initiating filing a Declaratory Judgement action in Travis County seeking relief from compliance with the decision - County Judge.

14.F) Closed meeting pursuant to Texas Government Code Section 551.074 (a)(1) regarding Personnel Matters to deliberate the appointment, employment, reassignment, and duties of a public employee: Thomas Keever, Office of the Criminal District Attorney, Civil Division - County Judge.

14.G) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A) William Trantham, (as a taxpayer) v. Denton County, Texas - County Judge.
NO ACTION ON ITEMS 14A through 14G

13.F) Approval of resignations of Bob Wilson and Jack Hurst and the Appointment of Vaughn Andrus and John Wheat to the Board of the Denton County Development District No. 4 - County Judge.

Move to approve by Comm. Carter, second by Judge Wilson.
Motion Carried 5-0-0
Court Order #00-0073

6A-1 Approval of Order Making Appointment 6A-1, Cheryl Hudson, Administrative Assistant/Comptroller/Sheriff.

Move to approve by Comm. Krueger, second by Comm. Carter
Motion Carried 3-2-0 (Armey & Jacobs, nay)
Court Order #00-0074

ITEM 9 HEALTH

9.A) Approval of the contract with Tarrant County for Ryan White III, HIV Early Intervention Clinic funding - County Judge

Move to approve contract with changes recommended by the Civil Division of the District
Attorney's Office by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0075

ITEM 17 ADJOURNMENT 11:57 am

Move to adjourn by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

This set of minutes was prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.