Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

January 25, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 25th day of January, 2000, at 9:08 am with Judge Kirk Wilson presiding. Commissioners Sandy Jacobs, Scott Armey, Jim Carter and Jeff Krueger were present along with deputy clerk Kathleen Bransford when the following proceedings were had, to wit:

Court opened with the Pledges of Allegiance to the American Flag and the Texas Flag led by Don Alexander, Elections Administrator, and was followed by the Invocation with Dr. Oran Nabors, First Christian Church of Denton.

Dr. Nabors: Would you please remain standing. Will you pray with me. All Mighty God, we come before You this morning with thanks in our hearts for the gift of a nice rest and the opportunities of this, a new day. We call on Your promises to always be with us and, as this Commissioners Court opens this session this morning, let us feel Your presence among us and may Your will be known by these civic leaders, that the actions taken today will be pleasing to You and beneficial to the residents of Denton County. We give You thanks for the time and the energy and the expertise that these commissioners contribute as they serve faithfully in this honorable position. We are grateful for the pleasures of living in Denton County with the rural and education and business communities so supportive of one another, working for the good of the whole community. Oh Lord God, guide these leaders in all that they undertake this day and each day that they serve on this court. We pray in God's holy name, Amen.

ITEM 2 PUBLIC INPUT

Commissioner Carter presents to the court the Certificate of Compliance from the Texas Commission on Jail Standards that he accepted from Sheriff Weldon Lucas last week.

ITEM 3 CONSENT AGENDA (Item 7A pulled)

PURCHASING

5.B) Approval for exemption from bidding for Sole Source purchase of seven Optec III-P Eagles Voting Machines from Election Systems & Software, Inc., according to the provision of Section 262.024(a)(7)(A) & (D) of the Local Government Code and any appropriate action - County Judge. (Briefing 1-18-00)

5.C) Approval for exemption from bidding for Sole Source purchase of Jury + Next Generation software from Jury Systems, Inc., according to the provision of Section 262.024(a)(7)(A) of the Local Government Code and any appropriate action - County Judge. (Briefing 1-18-00)

BUDGET

6.A) Approval of Budget Amendment Request #100540 for computer supplies for CHOS Museum/Tourism Preservation Grant 2000 in the amount of $360 - County Judge. (Briefing 1-18-00)

COUNTY CLERK

8.A) Approve the minutes for January 4, 2000, formal session - County Judge. (Briefing 1-18-00)

BOARDS & COMMITTEES

9.A) Approve reappointment of Commissioner Jeff Krueger, Sheriff Weldon Lucas, and Tax Assessor/Collector Mary Horn to the Denton County Civil Service Commission - County Judge. (Briefing 1-18-00)

LEGAL

12.D) Approval of Interlocal Cooperation Agreement for library services between Denton County and the Town of Flower Mound - County Judge. (Briefing 1-18-00)

Move to approve Consent Agenda by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #99-0042

ITEM 4 COUNTY AUDITOR

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

CORRECTIONS:
Delete out of the Carroll Building Fund, $595.00, to incorrect Vendor, should be 4048, J.Zac, Inc.;
Add to the Texas Narcotics Control Program, $4,109.00 to the Denton County Sheriff's Office to reimburse Imprest Funds.

Move to approve the Bill Report by Comm. Carter, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #99-0043

ITEM 5 PURCHASING

5.A) Approval of award of RFP #10-99-1251 for inmate phone service to Evercom Systems, Inc., and any appropriate action - County Judge.

Move to approve by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #99-0044

ITEM 7 HUMAN RESOURCES

7.A) Approval of orders appointing New Employees. (The appointments for January 25, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following orders were approved: Roger Shaw, Bailiff/393rd/Sheriff; Jackie Prater, Court Clerk/JP#5; Tricia Baker, Family Violence Misdemeanor Prosecutor/District Attorney/Family Violence Expansion Grant; Theloniaus Peugh, 2nd Chair Misdemeanor Prosecutor I/Criminal District Attorney; William Schultz, 2nd Chair Felony Prosecutor I/Criminal District Attorney; Chris Ventura, 2nd Chair Misdemeanor Prosecutor II/Criminal District Attorney; Margie Spruchman, Family Violence Attorney/Criminal District Attorney; Rick Daniel, Chief Felony Prosecutor I/Criminal District Attorney; Leland Chance Oliver, Juvenile Prosecutor/Criminal District Attorney; Douglas Wilson, Juvenile Detention Officer/Juvenile Detention; Brandon Caffee, Shift Supervisor/Juvenile Detention; Jonathan Preston, Juvenile Corrections Officer/Juvenile Post-Adjudication; Debra Bender, Juvenile Attorney I/District Attorney-Serious & Habitual Juvenile Prosecution Grant; Aseph Almas, Juvenile Legal Intern/DA/Serious & Habitual Juvenile Prosecution Grant; Julie Sharp, Juvenile Probation Officer/Juvenile Detention.

Move to approve by Comm. Jacobs the Order Makers 7A-2 through 7A-13 and 7A15 through 7A-17, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #99-0045

ITEM 10 STANDING ITEMS

10.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courthouse, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

Move to approve by Comm. Krueger a full-time, on-site representative from Di Stefano/Santopetro Architects, Inc. for the building of the jail facility, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #99-0046

10.A) (1) Move to approve the following Potential Change Orders for the Carroll Building by Comm. Carter, second by Comm. Armey: No. 15, an add of $1,075 for completing repairs to walls where existing rubber base was removed during asbestos abatement operations; No. 17.1, a deduct of $2,725 on 109 bags times $25.00 per bag of unused floor prep material; No. 94, an add of $1,563 to paint Room 204 and refinish existing benches in Room 204; No. 97, a deduct of $180 for the painting contractor to delete the removal of the existing window screen and subsequent painting of the existing window frame; No. 98, a deduct of $148 for the painting contractor to delete the floor sealer in the telephone rooms; and, No. 99, a deduct of $834 for the painting contractor to delete the painting of the mechanical, electrical and fire pump rooms from the scope of work.
Motion Carried 5-0-0
Court Order #00-0047

Mr. Danny Brumley, Director of Facilities Management, also presented the court with the Preliminary Floor Plans for the Centralized Road and Bridge Facility.

10.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

10.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to approve Robert W. Swanbeck to the Citizens Budget Advisory Committee by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0048

ITEM 12 LEGAL

12.B) Approve (1) granting exemption from competitive bidding pursuant to Local Government Code Section 262.024 (a)(4), professional service contract, and (2) award of contract(s) for legal services for right-of-way acquisition for the Better, Safer Roads Program and other special projects - County Judge. (Briefing 1-18-00)

Move to approve by Judge Wilson an order to instruct county purchasing director to work with John Polster and the civil division to come back with a legal services agreement with either Philip & Hopkins, Kenneth Martin or Thompson Coe Cousins & Irons to acquire legal services for right of way acquisition in Denton County, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0049

12.C) Approval of Denton County entering into an Interlocal Cooperation Agreement with the cities of The Colony, Carrollton, Lewisville, Coppell, and Grapevine regarding improvements to State Highway 121, and any appropriate action - County Judge. (Briefing 1-18-00)
Commissioner Jacobs provided executed original contracts from the five cities regarding improvements to State Highway 121 to the Civil Division of the District Attorney's Office for their review.

12.E) Approval of authorizing William P. Philips, Jr. to retain Jerry L. Gage, S.R.A., to prepare appraisal reports for Robson Ranch Road Project at a cost not to exceed $2000 per parcel, pursuant to the
Agreement between Denton County and Philips - County Judge.

Move to approve by Comm. Carter, second by Judge Wilson.
Motion Carried 5-0-0
Court Order #00-0050

ITEM 11 NON-DEPARTMENTAL

11.A) Approve the solicitation of qualifications from architecture/environmental firms and the creation of a Texas Historic Courthouse Master Plan for the Denton County Courthouse- on-the-Square - County Judge. (Briefing 1-18-00)
POSTPONED

11.B) FOR RECORDING PURPOSES ONLY: Acceptance of the 1999 End-of-Year Report of the Denton County Historical Commission - County Judge. (Briefing 1-18-00)
Dr. Betty Alford, Chairman of the DCHC, presented this report to the court.

Move to accept by Judge Wilson, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0051

ITEM 14 RECESS 10:05 am

COURT CONVENED IN BRIEFING SESSION

ITEM 15 RECONVENE

COMMISSIONER JACOBS IS ABSENT.

ITEM 13 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Armey, second by Comm. Carter.
Motion Carried 4-0-0

RECONVENE IN FORMAL

13.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

13.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

13.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.
NO ACTION ON ITEMS 13A THROUGH 13C

ITEM 16 ADJOURNMENT 11:30 am

Move to adjourn by Comm. Carter, second by Comm. Armey.
Motion Carried 4-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.