Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

January 18, 2000

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 18th day of January, 2000, with Judge Kirk Wilson presiding. Commissioners Jeff Krueger, Scott Armey, Jim Carter and Sandy Jacobs were present along with deputy clerk Kathleen Bransford when the following proceedings were had, to wit:

Court opened with an Invocation by John Polster, President of Innovative Transportation Solutions, Inc., followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Chief Jimmie Vann, President of the Denton County Fire Fighters Association.

Mr. Polster: Let us pray. Oh God, we come to You this morning and lift up our hearts and give You our thanks for this new day, this new opportunity to serve You. We pray, Lord, that as we go forth this day, that we will remember Your will and have the courage to act upon it. We also, Father, ask a special prayer for Gayle Stickels, who is in surgery today. We pray Lord that Your healing hand would be upon her and that You would comfort her and her family. We'd pray that she'd have a speedy recovery. In Christ's name we pray, Amen.

ITEM 2 PUBLIC INPUT
No one spoke.

ITEM 3 CONSENT AGENDA (9A pulled)

COUNTY AUDITOR

4.B) Approve (1) excess funds in the amount of $6,500 are available in the "1999 Road Bond, Precinct 1, Discretionary Funds" project; (2) excess funds are not needed to fund any of the projects originally listed
in the bond documentation; and (3) excess funds in the total amount of $6,500 are to be allocated to the "Rocky Shores Subdivision" surveying project - County Judge. (Briefing 1-11-2000)

4.C) Approve (1) excess funds in the amount of $47,811 are available in the form of "1992 Road Bond Interest Earnings"; (2) excess funds are not needed to fund any of the projects originally listed in the bond
documentation; and (3) excess funds in the total amount of $47,811 are to be allocated to the "SH 121 SIB Loan" project - County Judge. (Briefing 1-11-2000)

TREASURER

5.A) Approval of Payroll

PURCHASING

6.A) Approve award of Temporary Personnel Service - RFP #10-99-1256, to Express Personnel Services as the primary agency, Triangle Temporaries as the secondary and Manpower as the third and any appropriate action - County Judge. (Briefing 1-11-2000)

BUDGET

7.A) Approval of Budget Amendment Request #100520 for trailers and road and maintenance equipment for Centralized Road and Bridge in the amount of $280,955 - County Judge. (Briefing 1-11-2000)

HUMAN RESOURCES

8.A) Approval of orders appointing New Employees. (The appointments for January 18, 2000, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Christopher McCage, Detention Officer I/County Jail; Dennis Hill, Detention Officer I/County Jail; Daniel Meehan, Detention Officer I/County Jail; Amy Lora Ming, Human Resources Clerk/Human Resources; Jona Matthews, Detention Officer III/Medical/Jail Health.

8.B) Approve revision to the job description for the Lieutenant/Training in the County Jail, Sheriff's Department - County Judge. (Briefing 1-11-2000)

8.C) Approval of job descriptions for interns in the Criminal District Attorney's Office - County Judge. (Briefing 1-11-2000)

CENTRALIZED ROAD & BRIDGE/VEHICLE MAINTENANCE

10.A) Approval of the Interlocal Cooperation Agreement with the City of Oak Point concerning Shahan Prairie Road and Martop Road - County Judge. (Briefing 1-11-2000)

NON-DEPARTMENTAL

12.A) Approve building usage for the 1896 Room by the Handspinners Guild, Laura Easterling, 2nd Thursdays of each month from 7:00 p.m. to 9:00 p.m. for the year 2000, excluding June, July, and August - County Judge. (Briefing 1-11-2000)

LEGAL

13.B) Approval of (a) Denton County Electric Cooperative, Inc. d/b/a COSERV Electric as a sole source in accordance with Local Government Code, Section 262.024 (a)(7)(A) and (b) agreement between Denton County, Texas and COSERV Electric for the purchase of digital orthophotographic imagery in CD-ROM form - County Judge. (Briefing 1-11-2000)

Move to approve the Consent Agenda by Comm. Krueger, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0032

ITEM 4 COUNTY AUDITOR

4.A) Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

One Deletion from General Fund totaling $21,466.19 to Martin Marietta Materials, wrong amount.
Fourteen Additions from the General Fund, R&B, TNCP, Sheriff Training and an Interest-Debt Service to First State Bank for $3,084,028.71.

Move to approve the Bill Report by Comm. Armey, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0033

ITEM 9 COUNTY CLERK

9.A) Approve the minutes for December 1999, formal session - County Judge. (Briefing 1-11-2000)

Move to approve by Comm. Carter with an amendment to insert the date of the minutes - 28th - in the formal agenda, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0034

ITEM 10 CENTRALIZED ROAD & BRIDGE/VEHICLE MAINTENANCE

10.B) FOR RECORDING PURPOSES ONLY: Acceptance of Road Superintendent Report to Denton County Commissioners Court for the month of December 1999 - County Judge.

Move to approve by Judge Wilson, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0034a

ITEM 11 STANDING ITEMS

11.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.
NO ACTION

11.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
RETURN TO LATER IN THE SESSION

11.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to replace Bob Doverspike on the Citizens Budget Advisory Committee with Jeff J. Meyers, CPA, by Comm. Jacobs, second by Comm. Krueger.
Motion Carried 5-0-0
Court Order #00-0035

ITEM 12 NON-DEPARTMENTAL

12.B) Approve joint resolution between Lakewood Village, Texas and Denton County, Texas to establish a program including mitigation, preparedness, response, and recovery phases of comprehensive emergency management and approval of joint resolution to be sent to all Denton County Cities/Towns, requesting their participation in accordance with Federal/State Statutes - County Judge. (Briefing 1-11-2000)

Move to approve by Comm. Jacobs, second by Comm. Carter.
Motion Carried 5-0-0
Court Order #00-0036

12.C) Approve the Final Plat for Sunset Lake Estates, Phase I, Precinct 1 - County Judge.

Move to approve by Comm. Krueger, second by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #00-0037

ITEM 13 LEGAL

13.C) Approval of Magistrate Agreement between Denton County and Stephen Wohr - County Judge.
RETURN TO LATER IN THE SESSION

13.D) Approve Standard Form of Agreement for services for removal of reinforced concrete pipe
containing asbestos - County Judge.

Move to approve by Comm. Carter, second by Comm. Armey.
Motion Carried 4-0-1 (Jacobs abstains)
Court Order #00-0038

E) Approve Lease-Purchase terms with Ford Motor Credit for patrol vehicle regarding the Interlocal Cooperation Agreement with Shady Shores for Patrol - County Judge.

Move to approve by Comm. Jacobs, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0039

13.C) Approval of Magistrate Agreement between Denton County and Stephen Wohr - County Judge

Move to approve the agreement by Comm. Jacobs with two amendments: that the magistrate will perform his duties on a daily basis and that the funding shortfall of $22,000 will be addressed by the court based upon the recommendations of the Budget Director and the Sheriff's Department in the next court meeting, second by Comm. Armey.
Motion Carried 5-0-0
Court Order #00-0040

ITEM 15 RECESS 9:40 AM

COURT CONVENED IN BRIEFING SESSION

ITEM 16 RECONVENE

ITEM 11 STANDING ITEMS

11.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

Move to approve by Comm. Carter, second by Judge Wilson the following:

1) Commissioners Court determines that: a) excess funds exist in the amounts associated with the projects identified in the following Better Safer Roads Program; 1. Lake Lewisville Bridge, $1,000,000; 2. Wynnwood/Boyd Road, $1,000.000; 3.Litsey Road, $750,000; 4.US 380, $250,000. b) the excess funds identified in item 1a, are not currently needed on other BSRP projects. c) the excess funds shall be used on the Loop Road Interchange construction.
2) The Commissioners Court allocate $125,000 from Judge Wilson's Special Projects Fund, $125,000 from Commissioner Carter's Special Projects Fund and $50,000 from Commissioner Jacobs Special Projects Fund to the Loop Road Interchange totaling $300,000.
3) Authorize the County Judge to execute the attached Advanced Funding Agreement with the State to ensure the timely completion of this project.
4) Authorize Commissioner Carter and ITS to draft a funding agreement with Texas Motor Speedway outlining each parties duties associated with the construction of the Loop Road Interchange.
Motion Carried 5-0-0
Court Order #00-0041

ITEM 14 EXECUTIVE SESSION
COMMISSIONERS DID NOT MEET IN EXECUTIVE SESSION

ITEM 17 ADJOURNMENT 10:32 am

Move to adjourn by Comm. Carter, second by Comm. Armey.
Motion Carried 5-0-0

This set of minutes prepared by deputy clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.