Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

December 21, 1999

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 21st day of December, 1999, with Judge Kirk Wilson presiding. Commissioners Sandy Jacobs, Jim Carter and Scott Armey were present along with Deputy Clerk Kathleen Bransford when the following proceedings were had, to wit:

The Invocation was led by John Polster, President of Innovative Transportation Solutions, Inc., followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Shala Blackmon, the new Deputy Director of Administration for the County Judge's Office.

John Polster: Let us pray. Father God, we do come to You this morning. We appreciate this time of gathering. We pray, Lord, that as we meet and discern the issues of the day, we remember that this is the season when You let your Son come to earth and die for our sins. Help us to appreciate and understand that, that we may live our lives according to it, in Christ's name, Amen.

ITEM 3 CONSENT AGENDA

TREASURER

5.A) Approval of Payroll.

PURCHASING

6.A) Approve award of bid for corrugated metal pipe, Bid #10-99-1263, to Texas Steel Culvert Co., Inc., and any appropriate action - County Judge. (Briefing 12-14-99)

6. B) Approval of award for employee service award picnic, RFP #10-99-1255, to Canyon Lake Ranch, and any appropriate action - County Judge. (Briefing 12-14-99)

6. C) Approve award of bid for telescoping boom excavator, Bid #10-99-1262, to Continental Equipment Company for $169,905, and any appropriate action - County Judge. (Briefing 12-14-99)

6.D) Approval of award for purchase of JJAEP portable classroom, Bid #10-99-1252, to CoMark Building Systems, Inc., for $44,864, and any appropriate action - County Judge. (Briefing 12-199)

BUDGET

7.A) Approval of Budget Amendment Request #100440 to increase revenues and allocate expenditures for salary assistants/benefits and various other line items for Sheriff's Department in the amount of $58,769 - County Judge. (Briefing 12-14-99)

7.B) Approval of Budget Amendment Request #100480 for various line items for District Clerk in the amount of $5,189 - County Judge. (Briefing 12-14-99)

7.C) Approval of Budget Amendment Request #100460, to increase revenues, and allocate expenditures for salary assistants/benefits and various line items for CHOS Museum Tourism/Preservation Grant in the amount of $86,813 - County Judge. (Briefing 12-14-99)

7.D) Approval of Budget Amendment Request #100430 for computers for County Criminal Court #4 in the amount of $140 - County Judge. (Briefing 12-14-99)

7.E) Approval of Budget Amendment Request #100420 for operating supplies for Constable #2 in the amount of $800 - County Judge. (Briefing 12-14-99)

7.F) Approval of Budget Amendment Request #100450 and acceptance of financial statement for recording purposes only for Criminal District Attorney Chapter 59 Forfeiture in the amount of $40,500 - County Judge. (Briefing 12-14-99)

HUMAN RESOURCES

8.A) Approval of orders appointing New Employees. (The appointments for December 21, 1999, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Kevin Bragg, Deputy Sheriff/Mental Health/Mental Health Unit; Jennifer Nicole Hurley, Asst. Adult Probation Officer/CSCD; Nancy Litaker, Accounts Payable Clerk/Auditor; Gloria Sears, Court Administrator/393rd District Court; William Paul Keith, Communications Officer/Communications; Judy Lynn Muller, Deputy Clerk/Support/Courts/County Clerk; James Watson, Driver/Equipment Operator/Centralized Road & Bridge.

COUNTY CLERK

9.A) Approve the minutes for October 19, 1999, formal session - County Judge. (Briefing 12-14-99)

9.B) Approve the minutes for October 26, 1999, formal session - County Judge. (Briefing 12-14-99)

SHERIFF

11.A) Approve the request for grant-funding continuance for the North Central Texas Narcotics Task Force from the Office of the Governor, Criminal Justice Division - County Judge. (Briefing 12-14-99)

NON-DEPARTMENTAL

14.C) Approve the use of the Courthouse on the Square, the Courthouse Lawn, the 1896 Room, and the Commissioners Courtroom on January 3, 2000, from 8:30 a.m. until 12:00 p.m. for a rally by the Friends of Scott Armey - County Judge. (Briefing 12-14-99)

14.D) Approve the application for Juvenile Alternative Placements with the North Texas Council of Governments through the Juvenile Probation Department - County Judge. (Briefing 12-14-99)

LEGAL

15.D) Approval of the contract between Denton County and Longhorn Telecom, Inc., for pay telephones in the remodeled Carroll Building - County Judge. (Briefing 12-14-99)

15.E) Approval of Interlocal Cooperation Agreement for library services between Denton County and the City of Frisco - County Judge. (Briefing 12-14-99)

15.F) Approval of service agreement between Denton County and the Association of Retarded Citizens-Denton - County Judge. (Briefing 12-14-99)

15.G) Approve the ATM Placement Agreement with AmStar Systems, Inc. - County Judge. (Briefing 12-14-99)

Move to approve Consent Agenda by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 4-0-0
Court Order #99-0792

ITEM 2 PUBLIC INPUT

NO ONE SPOKE.

ITEM 4 AUDITOR

4. Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)
POSTPONED UNTIL LATER IN THE SESSION

ITEM 8 HUMAN RESOURCES

8.B) Approve agreement with LabOne, Inc. - County Judge.
POSTPONED UNTIL LATER IN THE SESSION

8.C) Approve a stop-loss limit of $75,000 and select Highmark as the stop-loss carrier with American Stop Loss as the Managing Group Underwriter for the 2000 plan year - County Judge.

Move to approve by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #99-0793

ITEM 10 INFORMATION SERVICES

10.A) Approval of any action related to Year 2000 issues - County Judge. (Briefing 12-14-99)
KEVIN CARR GAVE AN OVERVIEW, ANSWERED QUESTIONS AND HANDED-OUT SUPPORT MATERIAL ON THIS SUBJECT.
NO ACTION

ITEM 12 CENTRALIZED ROAD & BRIDGE/VEHICLE MAINTENANCE

12.A) FOR RECORDING PURPOSES ONLY, approval of Road Superintendent Report for the month of November 1999 - County Judge.

ITEM 13 STANDING ITEMS

13.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.
DANNY BRUMLEY REPORTED TO THE COURT ON THE SUCCESSFUL MOVE OF SEVERAL DEPARTMENTS TO THE JOSEPH A. CARROLL BUILDING, DENTON COUNT
ADMINISTRATION
NO ACTION

13.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.
NO ACTION

13.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.

Move to approve an Interchange Justification Report associated with Minute Order 106745 to Claud P. "Buz" Elsom, III, P.E., Texas Department of Transportation, by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #99-0794

ITEM 14 NON-DEPARTMENTAL

14.A) Approval of an order authorizing the issuance of the Good Roads Denton County General Obligation Bonds in the principal amount of $8,250,000, specifying certain terms and features of said bonds and resolving other matters incident and related to the issuance of said bonds for the SH 121 project - Commissioner, Precinct Two. (Briefing 12-14-99)

Move to approve by Comm. Jacobs, seconded by Comm. Armey.
Motion Carried 4-0-0
Court Order #99-0795

14.B) Approval of the basic interlocal agreements between the cities of Carrollton, The Colony, Lewisville, Coppell, and Grapevine with Denton County relating to the SIB loan for the SH 121 project - Commissioner, Precinct Two. (Briefing 12-14-99)

Move to approve with a deadline for the cities to have completed the interlocal agreements by January 11, 2000 by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 4-0-0
Court Order #99-0796

ITEM 15 LEGAL

15.C) Approval of Addendum to the Contract for Architectural Services Between Owner and Architect between Denton County and Phillips Swager Associates for the Denton County Courts Building, Fourth
Floor Build-Out - County Judge.

Move to approve by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 4-0-0
Court Order #99-0797

15.B) Approval of (a) Denton County Commissioners Court Resolution and (b) Tax Abatement Agreement between Fleming Companies, Inc., and Denton County, Texas - County Judge.
POSTPONED UNTIL NEXT WEEK

15.H) Approval of Continuation Funding Grant Application and Resolution for Serious and Habitual Juvenile Prosecutor's for the Denton County Criminal District Attorney's Office - County Judge.

15.I) Approval of Continuation Funding Grant Application and Resolution for Child Abuse Prosecution Unit Grant for the Denton County Criminal District Attorney's Office - County Judge.

Move to approve Items 15.H and 15 I by Comm. Jacobs, seconded by Comm. Armey.
Motion Carried 4-0-0
Court Order #99-0798

COURT CONVENED IN BRIEFING SESSION
COURT RECONVENED IN FORMAL SESSION

ITEM 16 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to Convene in Executive Session by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 4-0-0

COURT CONVENED IN EXECUTIVE SESSION
COURT RECONVENED IN FORMAL SESSION

16.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

16.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

16.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A) Tarrant County v. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.
NO ACTION ON ITEMS 16.A THROUGH 16.C

ITEM 4 AUDITOR

4. Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)
POSTPONED UNTIL NEXT WEEK

ITEM 2 PUBLIC INPUT

John Gardner, Denton County Fire Marshall, recognized Deputy Jody Gonzales for becoming the newest Adjunct Professor for North Central Texas College in their Criminal Justice Department. The Fire Marshal also introduced the newest member of the team, Deputy Keith Belew.

ITEM 8 HUMAN RESOURCES

8.B) Approve agreement with LabOne, Inc. - County Judge.
POSTPONED UNTIL NEXT WEEK

ITEM 19 ADJOURNMENT

Move to adjourn by Comm. Carter, seconded by Comm. Armey.
Motion Carried 4-0-0

This set of minutes was prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.