Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

November 9, 1999

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 9th day of November, 1999, with Judge Kirk Wilson presiding. Commissioners Scott Armey and Jim Carter were present along with Deputy Clerk Kathleen Bransford when the following proceedings were had, to wit:

Court opened with an invocation by John Polster of Innovative Transportation Solutions, Inc., followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Linda Feld.

Mr. Polster: Let us pray. Father God, we do come to You this morning. We lift up our hearts. We give You thanks for this day. We pray, dear Lord, that Your wisdom would be on the Court and those that are here. We pray, Lord, that they would act in a manner that would bring honor and glory to You. In Christ's name, we pray. Amen.

ITEM 2 PUBLIC INPUT

Commissioners contributed to the following discussion under Item 15.C.
Mark Glover, Chairman of the Denton County Economic Development Commission, presented plaques to the Denton County Business Leaders Council.
Mildred Hawk asked that a list of discrepancies occurring in the Denton County Historical Commissioner and the Courthouse on the Square Museum be entered into the record.
Al Chappell, of Trophy Club, expressed his gratitude to the court for their success in defending the Denton County line in the Denton/Tarrant line border dispute.
Jim Schorey, Trophy Club, also thanked the court for defending the line successfully.
Bill Lewis, Trophy Club, thanked the court, particularly Commissioners Scott Armey and Jim Carter.
Samuel Haynes, of Justin, resigned his position as Chairman of the Finance Budge Committee of the Denton County Historical Commission.

ITEM 3 CONSENT AGENDA (ITEMS 7C, 8A, 9A, 9B PULLED)

TREASURER

5.A) Approval of Payroll.

PURCHASING

6.C) Approval of renewal for gas and diesel, Bid #10-98-1192, to Lucky Lady Oil Company, for a firm profit margin of $0.0200, and any appropriate action - County Judge. (Briefing 11-2-99)

6.D) Approval of specifications and authority to advertise for Telescoping Boom Excavator, Bid #10-99-1262, and any appropriate action - County Judge. (Briefing 11-2-99)

6.E) Approval of specifications and authority to advertise for Inmate Phone Services, RFP #10-99-1251, and any appropriate action - County Judge. (Briefing 11-2-99)

6.F) Approval of specifications and authority to advertise for Employee Service Award Picnic, RFP #10-99-1255, and any appropriate action - County Judge. (Briefing 11-2-99)

6.G) Approval of RFQ for Architectural Services for JJAEP Facility, and any appropriate action - County Judge. (Briefing 11-2-99)

BUDGET

7.B) Approve request from Constable, Precinct Four to acquire mobile phone service for two additional mobile units not specifically approved in the FY2000 budget, and any appropriate action - County Judge. (Briefing 11-2-99)

7.D) Approval of Budget Amendment Request #100240 for computers for Constable, Precinct #2 in the amount of $905 - County Judge. (Briefing 11-2-99)

7.E) Approval of Budget Amendment Request #100270 to increase revenues and allocated expenditures for operating equipment for Sheriff's Department in the amount of $16,958 - County Judge. (Briefing 11-2-99)

COUNTY CLERK

9.C) Approve the minutes for May 4, 1999, Formal Session - County Judge. (Briefing 11-2-99)

9.D) Approve the minutes for May 11, 1999, Formal Session - County Judge. (Briefing 11-2-99)

9.E) Approve the minutes for May 18, 1999, Formal Session - County Judge. (Briefing 11-2-99)

9.F) Approve the minutes for May 25, 1999, Formal Session - County Judge. (Briefing 11-2-99)

SHERIFF

10.B) Approve Interlocal Cooperation Agreement with the City of Denton for Animal Control Services - County Judge. (Briefing 11-2-99)

10.C) Approve Interlcoal Cooperation Agreement for Patrol Services with the Town of Krugerville - County Judge. (Briefing 11-2-99)

NON-DEPARTMENTAL

13.B) Approval of request for mobile phone expense for new office personnel in the Fire Marshal's Office - County Judge. (Briefing 11-2-99)

13.C) Approve the renaming of Crawford Road west of Interstate 35W and in the unincorporated area of Denton County to Robson Ranch Road - County Judge. (Briefing 11-2-99)

LEGAL

14.B) Approval of Interlocal Cooperation Agreement for Library Services between Denton County and the City of Aubrey - County Judge. (Briefing 11-2-99)

14.C) Approval of Contract between Safe Tire Disposal Corporation of Texas and Denton County, Texas, for disposal of used tires - County Judge. (Briefing 11-2-99)

Move to approve Consent Agenda by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0705

ITEM 4 COUNTY AUDITOR

DELETIONS
Out of General Fund, $275.00 to Cynthia Henry, wrong amount,
Out of the Road & Bridge Fund, $60.00 to Temple Dane Post Yard, duplicate payment,
Out of the Courts Building Construction Fund, $220.00 to BT Office Products, wrong vendor.

ADDITIONS
GENERAL FUND
1. to Omni Hotel, Austin, $217.35, lodging for employees,
2. to Doug Sanders, $738.35, travel reimbursement,
3. to the Clerk of the U.S. District Court, $100.00, fees for Civil DA's office.
TEXAS NARCOTICS CONTROL PROGRAM
1. to Denton County Sheriff's Office, $4,560.084, reimburse confidential funds,
2. to Chevron, $797.04, for gasoline.

Move to approve Bill Report by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0706

ITEM 6 PURCHASING

6.A) Approval of award of bid for filing systems, RFP #09-99-1249, with Carroll Building Bond Funds and any appropriate action - County Judge.

Move to approve Award of Bid to NTBS Storage and Retrieval System, Inc. by Comm.
Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0707

6.B) Approval of purchase of equipment and furniture with Carroll Building Bond Funds and any appropriate action - County Judge.

Move to approve items totaling $35,107.40 by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0708

ITEM 7 BUDGET

7.A) Approval of Budget Amendment Request #100300 for Consultant Fees for North Central Texas Council of Governments in the amount of $15,000 - County Judge.

Move to approve by Judge Wilson, seconded by Comm. Carter.
Motion Carried 2-1-0 (Armey, nay)
Court Order #99-0709

7.C) Approval of Budget Amendment Request #100230 for salary assistant/benefits and clothing allowance for Sheriff's Department and County Jail in the amount of $19,116 - County Judge. (Briefing
11-2-99)

Move to approve by Judge Wilson, seconded by Comm. Carter.
Motion Carried 2-1-0 (Armey, nay)
Court Order #99-0710

HUMAN RESOURCES

8.A) Approval of orders appointing New Employees. (The appointments for November 9, 1999, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The following Orders were approved: Michael Flippen, Detention Office I/County Jail; Tiffany White, Secretary/Dept. of Public Safety; Glenda Lou Barber, Court Clerk/PT/J.P. Pct.#1; Candace Marie Rich, Deputy Clerk/Support/Courts/County Clerk; James Montgomery Paton, Systems Support Specialist/Information Services; Andrew July, Systems Support Specialist/Intern/Information Services; Samuel Jackson, Juvenile Corrections Officer/Juvenile Post-Adjudication; Demetrius Polk, Juvenile Detention Officer/Juvenile Detention; Lisa L. Decker, Chief of Misdemeanor Trial Div./Criminal District Attorney; Lance Wyatt, 2nd Chair Misdemeanor Prosecutor/Criminal District Attorney; James Jones, Juvenile Corrections Officer/Juvenile Post-Adjudication.

Move to approve Order Making Appointments except for 8A-2 by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0711

8.A) (2) Move to approve Rebecca Cardwell, Asst. Chief Deputy/Civil/District Clerk by Judge Wilson, seconded by Comm. Carter.
Motion Carried 2-1-0 (Armey, nay)
Court Order #99-0712

ITEM 7 BUDGET

7.F) Approval of Budget Amendment Request #100310 that will transfer funds to the Carroll Building Construction Fund, only if needed at the end of the construction project, for the purchase of (4) mobile filing systems and the creation of a new line item for county purposes for FY 1999-2000 in the amount of $30,727. If funds are available, these systems will be paid from existing bond funds, Transfer of Funds
Department - County Judge.

Move to approve by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0713

ITEM 9 COUNTY CLERK

9.A) Approve the minutes for April 20, 1999, Formal Session - County Judge. (Briefing 11-2-99)

9.B) Approve the minutes for April 27, 1999, Formal Session - County Judge. (Briefing 11-2-99)

Move to approve by Comm. Armey, seconded by Judge Wilson.
Motion Carried 2-0-1 (Carter abstains)
Court Order #99-0714

ITEM 10 SHERIFF

10.A) Approve Interlocal Cooperation Agreement for Patrol Services with the Town of Shady Shores - County Judge.

Move to approve by Judge Wilson, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0715

ITEM 11 COUNTY PLANNING

11.A) Approve Final Plat for Castle Hills Phase II, Section C, Precinct Two, and approval of privately maintained public easements which are not dedicated roads to Denton County, and are not to be maintained
by Denton County - County Judge.

Move to approve by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0716

11.B) Approve the Final Plat for Lot 1, Block 1, Scribner Addition, Precinct One - County Judge.

Move to approve by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0717

ITEM 12 STANDING ITEMS

12.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

Move to approve a Potential Change Order to the Denton County medium security barracks which would delete a portion of the exercise yard roof and replace masonry wall at the north end of yard with a metal security fence for a deduct of $15,384.00 by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0718

12.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

12.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.
NO ACTION

ITEM 13 NON-DEPARTMENTAL

13.A) Approval of $500.00 to offset the cost of county level awards, as well as reproduction costs, for the posters for an art contest for county youth in grades 3 - 6 during the month of November, sponsored by
the Denton County Water Council - Commissioner, Precinct One. (Briefing 11-2-99)

Move to approve by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0719

13.D) (1) Approval of Petition for Local Option Election - Town of Bartonville - County Judge.

Move to approve by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0720

13.D (2) Approve order to Call Option Election - Town of Bartonville for "The Legal Sale of Beer and Wine Off Premise Consumption Only" on December 4, 1999, at Bartonville Town Hall, 1941 E. Jeter
Road, Bartonville, Texas, Denton County - County Judge.

Move to approve by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0721

CONVENE IN BRIEFING SESSION
RECONVENE IN FORMAL SESSION

ITEM 15 EXECUTIVE SESSION

For purposes permitted by Texas Government Code, Section 551.071 - Contemplated or Pending Litigation or Settlement Offer, Section 551.072 - Real Property, Section 551.074 - Personnel Matters, and Section 551.076 - Security.

Move to convene in Executive Session by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0

CONVENE IN EXECUTIVE SESSION
RECONVENE IN FORMAL SESSION

15.A) Real Property: Texas Government Code, Section 551.072: Real Property - Commissioners Court.

15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076 -Commissioners Court.

15.C) Consultation with Attorney: Pending Litigation - Texas Government Code, Section 551.071 (1)(A); Tarrant County vs. Denton County, pending in the District Court of Parker County, Texas 43rd Judicial District, Cause No. 44051 - Commissioners Court.
NO ACTION

15.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071 (1)(A) Denton County, Texas vs. Allen Williams, Beverly Stephens and W.B.B. Holdings, Ltd. - County Judge.

Move to approve that this case be assigned to the Civil Division of the District Attorney's Office by Judge Wilson, seconded by Comm. Armey.
Motion Carried 3-0-0
Court Order #99-0722

15.E) Consultation with Attorney: Pending Litigation, Texas Government Code, Section 551.071 (1)(A) Women's Medical Center of N. W. Houston; Denton Health Services for Women; Austin Women's
Health Center, P.A.; Robert P. Kaminsky, M. D., and M.D., P.A.; Lamar Robinson, M.D., and M.D., P.A.; Fred W. Hansen, M.D., and M.D., P.A.; L.L. Tad Davis, M.D. and Mary E. Smith, M.D., and M.D., P.A. on behalf of themselves and the patients they serve v. William R. Archer III, Texas Commissioner of Health; John Cornyn, Texas Attorney General; John B. Holmes, Jr., Harris County District Attorney;
Bruce Isaacks, Denton Criminal District Attorney; Ken Oden, Travis County Attorney; and Bill Hill, Dallas Criminal District Attorney, in their official capacities, Cause No. H-99-3639 pending in the United
States District Court for the Southern District of Texas, Houston Division - County Judge.

Move to approve that this case be assigned to the Civil Division of the District Attorney's Office by Comm. Armey, seconded by Comm. Carter.
Motion Carried 3-0-0
Court Order #99-0723

ITEM 18 ADJOURNMENT 11:57 am

Move to adjourn by Comm. Carter, seconded by Comm. Armey.
Motion Carried 3-0-0

This set of minutes was prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.