Denton County Commissioners Court Courthouse on the Square 110 West Hickory, Denton, Texas * * * * * Formal Agenda Minutes
Not Official Minutes.  For official minutes, please contact the County Clerk at 940-349-2012.

October 26, 1999

Be it remembered that Commissioners Court of Denton County, Texas, met on this the 26th day of October, 1999, with Judge Kirk Wilson presiding. Commissioners Jim Carter, Scott Armey, Sandy Jacobs and Jeff Krueger were present along with Deputy Clerk Kathleen Bransford when the following proceedings were had, to wit:

Court opened with an invocation by Pastor George Fisk of the Fellowship United Methodist Church of Roanoke, Texas, followed by the Pledges of Allegiance to the American Flag and the Texas Flag led by Judge L.D. Shipman, 211th District Judge.

Pastor Fisk: Let us bow our heads to pray. Gracious God, we are so grateful for the dew this morning, the crisp air. We're thankful for all lives that are here and all that they bring to this court. We ask now that we might feel your presence in a special way. And we ask You for special blessings on this Court, that they would serve with justice and with mercy and with integrity and honor. That all decisions made would not be out of personal motives, but out of the good for all and for the right reasons. And, Father, we thank You for the opportunity to serve. What an honor it is to be here together. So bless this group. Bless their decisions. Bless this Court. In Your name we pray. Amen.

ITEM 2 PUBLIC INPUT

Commissioner Jacobs introduced her mother, Helen Brown, visiting from Florida.
Commissioner Armey introduced his new Chief Administrator, Donna Mitchell.
Ms. Dana Gibson, Associate Vice-President for Finance and Administration at Texas Woman's University and President of the Court Appointed Special Advocates (CASA) Board. She invited the court to a fundraiser at the Grotto Restaurant in Highland Village for $100.00 a piece and she asked for volunteers to be celebrity waiters for the dinner.
Ms. Mildred Hawk spoke to the court about funds for restoration of the antique fire truck owned by the Denton County Historical Commission.
Ms. Cynthia Mitchell, Denton County Clerk, requested that the Court discuss the county holiday schedule in the next Briefing session.

ITEM 4 COUNTY AUDITOR

Approval of Bill Report.
(Payments from Adult Probation, Community Corrections, Pre-Trial Services and District Attorney Check Fee Fund are presented for recording purposes only.)

DELETION
Out of the General Fund, $164.25, one payment to Caldwell is a duplicate.

ADDITIONS
Out of the General Fund:
1. to U.S. Postmaster, $20,000.00 for postage for the Mail Room,
2. to West Publishing, $420.00 for law books for the 211th District Court,
3. to Tandem Lawn Mowing, $4,175.00 for multiple invoices.

Out of Juvenile Probation Fund to Tiffany Sherman, $150.00 for travel advance.

Move to approve Bill Report by Comm. Carter, seconded by Comm. Armey.
Motion Carried 5-0-0
Court Order #99-0670

ITEM 3 CONSENT AGENDA

TREASURER

5. B) Approval of Payroll.

PURCHASING

6.A) Approval of specifications and authority to advertise for JJAEP Portable Classrooms, Bid #10-99-1252, and any appropriate action - County Judge. (Briefing 10-19-99)

6.B) Approval of exemption from the bidding process for sole source purchases of radios from Motorola Communications and Electronics, Inc. in compliance with Section 262.024(a)(7)(A) and (D) of the Local Government Code, and any appropriate action - County Judge. (Briefing 10-19-99)

6.C) Approval of award for Law Enforcement Center Data Cabling, RFP #08-99-1243, to GMCI, Inc. for labor for $20,084-03, and any appropriate action - County Judge. (Briefing 10-19-99)

6.D) Approval of award for Detention Supplies, Bid #07-99-1237, to ICS for Items #1 & 5; Leslee Scott, Inc. for Items #2, 3, 6, & 11; Action Team Medical for Item #4; Bob Barker for Items #7 & 7, and
any appropriate action - County Judge. (Briefing 10-19-99)

BUDGET

7.B) Approval of Budget Amendment Request #100110 for salary assistants/benefits line items for Elections Administration in the amount of $29,261 - County Judge. (Briefing 10-19-99)

7.C) Approval of Budget Amendment Request #100120 for various line items for Department of Information Services in the amount of $733 - County Judge. (Briefing 10-19-99)

7.D) Approval of Budget Amendment Request #100130 for computer supplies for Computer Systems/County-Wide in the amount of $5,408 - County Judge. (Briefing 10-19-99)

7.E) Approval of Budget Amendment Request #100140 for operating equipment for Constable Precinct #2 in the amount of $1,020 - County Judge. (Briefing 1-19-99)

HUMAN RESOURCES

8.B) Approve the revision of the Staff Assistant's job description - County Judge's Office - County Judge. (Briefing 10-19-99)

COUNTY CLERK

9.A) Approve the minutes for January 5, 1999, Formal Session - County Judge. (Briefing 10-19-99)

9.B) Approve the minutes for January 26, 1999, Formal Session - County Judge. (Briefing 10-19-99)

9.C) Approve the minutes for February 2, 1999, Formal Session - County Judge. (Briefing 10-19-99)

9.D) Approve the minutes for February 9, 1999, Formal Session - County Judge. (Briefing 10-19-99)

9.E) Approve the minutes for February 16, 1999, Formal Session - County Judge. (Briefing 10-19-99)

9.F) Approve the minutes for February 25, 1999, Formal Session - County Judge. (Briefing 10-19-99)

BOARDS & COMMITTEES

12.A) Approval of the appointment of Ivan Bounds to the Denton County Historical Commission - County Judge. (Briefing 10-19-99)

NON-DEPARTMENTAL

14.B) Approval of procedure for screening nominees to the Denton County Child Protective Services Board - County Judge. (Briefing 10-19-99)

LEGAL

15.C) Approval of Construction Agreement between Denton County and Aristocrat Fund XX, L.P., for reconstruction of Burnett Road and authorization for County Judge to execute the same - County Judge. (Briefing 10-19-99)

15.D) Approval of Construction Agreement between Denton County and Aristocrat Fund XX, L.P., for reconstruction of Bud Williams Road and authorization for County Judge to execute the same - County Judge. (Briefing 10-19-99)

15.E) Approval of Interlocal Cooperation Agreement for Juvenile Post-Adjudication Facility Services between Denton County and Parker County - County Judge. (Briefing 10-19-99)

15.F) Approval of Interlocal Cooperation Agreement for Juvenile Pre-Adjudication Facility Services between Denton County and Parker County - County Judge. (Briefing 10-19-99)

15.G) Approval of Interlocal Cooperation Agreement for Tax Collection between Denton County and the Clear Creek Watershed Authority - County Judge. (Briefing 10-19-99)

Move to approve Consent Agenda by Comm. Jacobs, seconded by Comm. Armey.
Motion Carried 5-0-0
Court Order #99-0671

ITEM 14 NON-DEPARTMENTAL

14.A) Approval of SH 121 Bypass mainlanes SIB loan progress report and any appropriate action - Commissioner, Precinct #2. (Briefing 10-19-99)

Move to approve the State Highway Bypass Mainlanes State Infrastructure Bank Loan progress report and the following action: (1) Authorize Sandy Jacobs to present the proposal to the Transportation Commission for preliminary approval as requested by Chairman Laney on 11-18-99; (2) Add to the present authority of the SIB team the finalization of the terms of the SIB loan and the development of the Interlocal Agreement Contracts for each city within our partnership; (3) Approve the entire funding and financing recommendation to fund, including the $10 million SIB loan and the $8.25 million Better Safer Roads funding by Judge Wilson, seconded by Comm. Krueger.
Motion Carried 5-0-0
Court Order #99-0672

ITEM 15 LEGAL

15.B) Approval of construction and remodeling projects and directing staff members to work with the County's financial advisors and bond counsel to prepare the official statement and associated necessary paperwork to provide funding from certificates of obligation and tax notes for same:

1. Jail expansion; certificates of obligation
2. Radio towers, tax notes
3. Denton County Courts Building; certificates of obligation:
a. Lower level: build space for Records Management
b. Second floor: Hearing Room will be assigned to the Probate Master
Law Library Office and Attorney Conference Room will be assigned to the Probate Master
c. Fourth floor: build space for two County Courts
build space for Criminal District Attorney
build space for Hearing Room. - County Judge.

The following people spoke to the court or had their opinion read into the record regarding the arrangement on the second floor: Pete Hammerle, Mike Gregory, Curtis Lovelace, Larry Collister, Bob Eames, Margaret Barnes, Danny Brumley, Director of Facilities Management, Cynthia Mitchell, County Clerk and Judge L.D. Shipman

Joe Santopetro, architect for the jail expansion, handed the drawings for the Pre-trail Center and the Law Enforcement Center over to Huber, Hunt & Nichols to put out for bidding. Mark Lavoy of Huber, Hunt & Nichols informed the court of the construction budget: $17 million, not counting the barracks building and furniture, fixtures & equipment.

Gary Machek with Dain Rauscher Financial Services answered financial questions from the court.

Move to approve an amendment to Judge Wilson's original motion (see below) that the two court spaces being built on the fourth floor of the Denton County Courts Building be assigned at a later date by Comm. Carter, seconded by Comm. Jacobs.
Motion Carried 4-1-0 (Judge Wilson, nay)
Court Order #99-0673

Move to approve the construction and remodeling projects with funding provided from Certificates of Obligation and tax notes for the following: (1)Jail expansion, using Certificates of Obligation; (2) Radio Towers, using Tax Notes; (3) Remodeling of the Denton County Courts Building using Certificates of Obligation for the (a) lower level for Records
Management, (b) second floor, Hearing Room and the Law Library assigned to the Probate Master, (c) fourth floor, build space for two county courts, the Criminal District Attorney's office and Hearing Room by Judge Wilson, seconded by Comm. Armey.
Motion Carried 3-1-1 (Carter abstains & Jacobs, nay)
Court Order # 99-0674

ITEM 7 BUDGET

7.A) Approval of Budget Amendment Request #100220 for printed material for Elections Administration in the amount of $5,000 - County Judge. (Briefing 10-19-99)

Move to approve by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 5-0-0
Court Order #99-0675

ITEM 8 HUMAN RESOURCES

8.A) Approval of orders appointing New Employees. (The appointments for October 26, 1999, have been posted and advertised; and interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary restraints.) The followings Orders were approved: Melinda Jackson, Juvenile Detention Officer/Juvenile Detention; Demetrius Polk, Juvenile Detention
Officer/Juvenile Detention; Steve Weber, Juvenile Detention Officer/Juvenile Detention; Karyn D. Boston, 2nd Chair Misdemeanor Prosecutor/Criminal District Attorney; Jennie Rebecca Green, Admin.
Assist./Constable, Pct.#4; Wendi Williamson, Admin. Asst.I/Commissioners Court; James M. Blevins, D.O.I./Crewman/Centralized Road & Bridge; James Welch, Deputy Constable/Constable, Pct.#5; Jennifer Gigl, Coordinator Special Programs/Juvenile Probation; Lockadee Newland, Voter Registration
Coordinator/Elections Administrator; Larry D.Dean, Jr., Detention Officer I/County Jail; James Echols, Detention Officer I/County Jail; Ladoris Barks Kish, Personnel/Community Relations Asst./Sheriff;
LaTricia A. Shelby, Admin. Asst. CID/Sheriff; Bobby B. Ingram, FV Victim Intervention Specialist/DA/Family Violence Intervention Grant; Donna Mitchell, Chief Administrator/Commissioner, Pct.#3.

Move to approve Order Making Appointments with the exception of 8A-4 by Comm. Jacobs,
seconded by Comm. Krueger.
Motion Carried 5-0-0
Court Order #99-0676

Move to approve Order Making Appointment 8A-4 by Comm. Jacobs, seconded by Comm. Krueger.
Motion Carried 4-1-0 (Armey, nay)
Court Order #99-0677

ITEM 10 ELECTIONS

A) Approval of appointment of Election Judges for the November 2, 1999 State Constitutional Amendment Election - Commissioners Court.

Move to approve by Comm. Jacobs, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order #99-0678

ITEM 11 SHERIFF

11.A) Accept an invitation, Tuesday, October 26, 1999, from the Denton County Sheriff for a gathering of Commissioners Court members for administrative inspection of Denton County Sheriff's Office
Facilities, with lunch provided, as allowed under the Texas Government Code 551.001(4). Location: Denton County Sheriff's Department Exit #473, FM 3163/Milam road, on southbound service road, just
south of the "Auto Ranch" - County Judge.

Move to approve by Judge Wilson, seconded by Comm. Carter.
Motion Carried 5-0-0
Court Order #99-0679

ITEM 12 BOARDS & COMMITTEES

12.B) Approval of nominee to the Appraisal Review Board of Denton Central Appraisal District (DCAD) for a two-year term and submission of said person's name to the board of directors of the DCAD for consideration - County Judge. (Briefing 10-19-99)

Move to approve the re-nomination of Larry Wilson by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 4-0-1 (Judge Wilson abstains)
Court Order #99-0680

ITEM 13 STANDING ITEMS

13.A) Approval of any appropriate action regarding project development, construction progress, and change orders to ongoing Denton County Projects: Sheriff's Office/Jail, Centralized Road & Bridge, Carroll Building, Denton County Courts Building, Denton County Annexes, and future Denton County Satellite Facilities - Commissioners Court.

Move to approve Potential Change Order #67.1 for a rough-in of the 2nd floor restroom, $3,104.00; two Change Orders for Southwest Glass, #1 for $60.00 and #14 for $700.00; one corrected Change Order,#17 to Shaw for 4,125.00 by Comm. Carter, seconded by Comm. Armey.
Motion Carried 5-0-0
Court Order #99-0681

13.B) Approval of any appropriate action regarding ongoing, planned, and proposed county and state transportation projects; Denton County's Better Safer Roads Program; and any necessary action regarding
the modification of the Denton County Master Thoroughfare Plan - Commissioners Court.
NO ACTION

13.C) Approval of any action regarding Denton County boards and committees - Commissioners Court.

Move to approve adding a representative from the Denton County Tax Assessor/Collector's Office to the Personnel Policy Committee by Comm. Armey, seconded by Comm. Jacobs.
Motion Carried 4-1-0 (Krueger nay)
Court Order #99-0682

13.D) Approval of any appropriate action regarding Denton County burn ban - Commissioners Court.
NO ACTION

COURT CONVENED IN BRIEFING SESSION
COURT RECONVENED IN FORMAL SESSION

ITEM 16 EXECUTIVE SESSION

COURT DID NOT CONVENE INTO EXECUTIVE SESSION BUT DID RECEIVE A REPORT FROM THE CIVIL DIVISION OF THE DISTRICT ATTORNEY'S OFFICE ON THE FOLLOWING:

16.D) Consultation with Attorney: Contemplated Litigation, Texas Government Code, Section 551.071(1(A); Glen Thurman Inc. v. Denton County, Texas - County Judge.

Move to approve recommendation of the Civil Division of the District Attorney's Office that the County Judge be authorized to sign settlement agreement in the case of Glen Thurman v. Denton County, Texas by Comm. Carter, seconded by Comm. Krueger.
Motion Carried 5-0-0
Court Order #99-0683

ITEM 19 ADJOURNMENT 11:47 am

Move to adjourn by Comm. Carter, seconded by Comm. Armey.
Motion Carried 5-0-0

This set of minutes was prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk Cynthia Mitchell.